Projects Operations Advisor

NorQuest College; Edmonton; On-site; CAD 60,000 - 80,000; Part time

Job summary

An established industry player is seeking a Projects Operations Advisor to enhance operational efficiency in their Health Studies Faculty. This part-time role involves leading business operations, managing enrolment planning, and providing support for project management activities. The ideal candidate will possess strong organizational and communication skills, with a knack for collaboration across diverse teams. This opportunity promises to be both rewarding and impactful, allowing you to contribute significantly to the success of academic projects and initiatives while fostering a positive educational environment.

Qualifications

• 1-3 years of experience in a post-secondary environment is an asset.
• Familiarity with MS Office products; Word, Excel, Outlook.

Responsibilities

• Lead business operations aligned with the academic calendar.
• Manage asset and enrolment planning by identifying resource needs.
• Oversee business processes for programming and curriculum projects.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Analytical Skills

Attention to Detail

Education

Business Degree

Business Diploma

Tools

MS Office

PeopleSoft

Moodle

Job description

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This range is provided by NorQuest College. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$26.06/hr - CA$34.55/hr

Faculty of Health Studies

This is a part-time, term position until December 30th,2025 directly reporting to the Academic Program Manager, Health Projects, Faculty of Health Studies. This role brings a high level of business acumen to the area, providing advice, expertise, and support to functions such as: business planning, enrolment planning, timetabling, research and development of ideas or initiatives, business activity analysis, documentation, and evaluation of outcomes. This role's developed expertise within their portfolio will allow them to collaborate with the academic leader as a highly valued partner, while also demonstrating the capability to work with peers supporting other portfolios, to determine synergies and needs across the division. In order to continually maintain and improve operations, this role guides the hands-on support provided by the Business Operations Clerk. This position will work with the Academic Program Manager, Health Projects, and the Project Control Specialists to review and edit any funding applications, and proposals, support clear communication of project outcomes, and work with the team to track student and projects success. This position requires strong communication skills, excellent relationship skills, adaptability, and collaborative work with diverse teams.

HOW YOU'LL MAKE A DIFFERENCE:

• Leading an annual cycle of recurring business operations aligned with the academic calendar.
• Managing asset and enrolment planning by identifying resource needs, supporting purchasing, and analyzing enrolment data.
• Overseeing business processes for credit and non-credit programming, including timetabling, documenting program changes, and sustaining curriculum projects.
• Utilizing Moodle expertise to create and maintain course shells and supporting academic leaders in scheduling curriculum updates.
• Leading project management activities such as coordinating stakeholders, tracking milestones, planning resources, and writing proposals, reports, and evaluations.
• Managing calendars, commitments, and essential daily operations to ensure smooth and efficient workflow.
• Supporting faculty and staff engagement by coordinating award nominations, recognition initiatives, and fostering collaboration.
• Assisting with student recruitment and engagement through coordinating events, updating websites, and providing resources to divisional reps.
• Acting as the lead contact for external stakeholders by managing Program Advisory Committee communications and drafting stakeholder correspondence.
• Providing operational support for projects and international programs, including tracking contracts, managing invoices, editing reports, and coordinating visits.

WHAT YOU BRING:

• Business Degree is preferred. Consideration may be given to those with a Business Diploma and/or considerable relevant experience.
• 1-3 years of similar experience in a post-secondary environment is an asset.
• Familiarity with MS Office products; Word, Excel, Outlook. MS Teams, OneDrive and BI are an asset.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring:

• Well-developed organizational, clear communication and exceptional interpersonal skills.
• Strong attention to detail.
• Familiarity with PeopleSoft suite an asset.
• Experience working with multicultural clients and/or knowledge of another language an asset.
• Organization and planning skills to manage competing priorities
• Excellent conceptual, and analytical skills.
• Excellent interpersonal skills to interact collaboratively and productively with external funders, stakeholders, diverse faculty and staff.

SALARY: $26.06-$34.55 per hourreflective upon what you bring, AKA your education and experience. This is an AUPE role, the AUPE Collective Agreement Appendix A outlines how pay is determined.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Part-time

Job function

• Job function

  Project Management, Administrative, and Customer Service

• Industries

  Higher Education and Business Consulting and Services

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