Project Specialist, Communications

Klick; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

The Klick Group in Toronto is seeking a Project Specialist, Communications to manage Klick’s global awards program, coordinating with Creative, Media, Strategy, PR, and other teams to craft compelling award entries.

You will track deadlines, gather assets, and ensure submissions meet each show's requirements while leveraging AI tools to streamline processes. The role offers a base salary CAD 60,000–70,000 with room to grow based on location and experience.

Qualifications

• Experience coordinating multiple awards submissions.
• Strong written communication demonstrated in portfolio or related work.
• Ability to organize information across stakeholders.
• Interest in healthcare and life sciences advertising.
• Comfort using AI to support tasks.

Responsibilities

• Lead award submission timelines across multiple platforms.
• Track deadlines, entry criteria, fees, and project status.
• Collect campaign materials and case details from stakeholders.
• Prepare and submit accurate award entries per show requirements.
• Support communications planning with project updates and records.

Skills

Project management

Written communication

Detail orientation

AI interest

Award submissions

Healthcare familiarity

Cross-functional

Platform learning

Tools

Excel

Google Sheets

Microsoft Office

Google Workspace

Job description

The Klick Group—comprising Klick Health (including Oxford PharmaGenesis, Klick Katalyst, and btwelve), Klick Media, Klick Applied Sciences (including Klick Labs), and Klick Consulting—is an ecosystem dedicated help life sciences brands achieve their full potential through best-in-class marketing and advertising, media, medical affairs and communications, market access, real-world evidence, and technology and analytics consulting — powered by 500+ in-house medical experts and award-winning data science and AI capabilities. Founded in 1997, we have offices in Toronto, New York, Oxford, London, Cambridge, Cardiff, Melbourne, Philadelphia, Saratoga Springs, São Paulo, and Singapore. One of the most-awarded health agencies on the planet, Klick is consistently recognized for its people-first culture as a Great Place to Work, Best Workplace for Women, Best Workplace for Inclusion, Most Admired Corporate Culture, and FORTUNE Best Workplace in Advertising. Klick also recently made history as Cannes Lions Healthcare Agency of the Year, Healthcare Network of the Year, and Independent Agency of the Year – Health.

About our Communications Team
Our Communications team plays a key role in shaping how Klick’s story is shared internally and externally. The team supports corporate communications, public relations, awards, thought leadership, and reputation-building initiatives. They partner with stakeholders across the company to spotlight standout work, people, and culture to help create more awareness and buzz about Klick.

Job Description

The Project Specialist, Communications will help manage Klick’s global awards program by planning, tracking, and submitting award entries that showcase our creative campaigns, digital health innovation, thought leadership, and workplace culture. This role works closely with Creative, Media, Strategy, Public Relations, and other cross-functional teams to gather materials, manage deadlines, and coordinate accurate, compelling award submissions.

What You’ll Do

• Lead award submission timelines, requirements, assets, and approvals across multiple award platforms.
• Track submission deadlines, entry criteria, fees, and project status using Excel, Google Sheets, or similar tools.
• Collect campaign materials, credits, case details, and supporting documentation from cross-functional stakeholders.
• Prepare and submit accurate award entries that align with each award show’s requirements and submission process.
• Support communications planning by organizing project updates, follow-ups, and submission records for reporting.

Qualifications

Required:

• Strong project management expertise with a proven professional track record coordinating multiple projects, deadlines, or deliverables using Excel, Google Sheets, Microsoft Office, or Google Workspace.
• Strong written communication skills demonstrated through school, internship, portfolio, editorial, marketing, or communications work.
• Ability to organize detailed information across stakeholders, including tracking requirements, assets, approvals, or submissions.
• Interest in healthcare, advertising, creative work, awards programs, or communications, with examples from coursework, internships, volunteer work, or projects.
• Comfort and interest in using AI to help get work done.
• Experience supporting award submissions, case studies, presentations, editorial content, and/or storytelling projects.
• Familiarity with healthcare, life sciences, pharma, advertising, media, and/or agency environments.
• Experience learning new platforms or tools to upload, organize, and submit project information.
• Experience collaborating with Creative, Media, Strategy, Communications, or Marketing teams on shared deliverables.

Additional Information

IMPORTANT: After submitting your application, you might receive two quick assessmentsfrom The Predictive Index to be completed for the position. These assessments gauge the candidate’s natural workplace behaviours and predict their success in specific roles. By understanding these drives, we can gain a deeper insight into candidates' fit for specific roles and Klick’s culture.

This posting is for an existing role at Klick. The base salary for this position will be between CAD 60,000 - 70,000 per year, determined based on several factors such as a candidate’s work location, their unique skill set, education, and prior work experience.

Our Commitment to Inclusion Klick is consciously creating a culture where everyone can thrive and grow in their careers. We believe that our best work comes from our diverse backgrounds, perspectives, and skills. We strongly encourage members of historically underrepresented communities to apply, including Black people, Indigenous peoples, and other people of color, people with disabilities, people from gender and sexually diverse communities and people with intersectional identities. We're also committed to developing an inclusive, barrier-free recruitment process and work environment. Should you require any accommodation, please contact us at [e-mail] and we will work with you to meet your accessibility needs and ensure you have a positive experience.