Project Scheduler

MaxPeople; Hamilton; On-site; CAD 70,000 - 100,000; Full time

Benefits offered by this job

4 weeks vacation

Paid illness days

Health benefits

Retirement savings plan

Growth opportunities

Job summary

MaxPeople is seeking a Scheduler for our modular construction operations in Hamilton, Ontario. You will develop, maintain, and optimize detailed production schedules in MS Project, coordinating between engineering, procurement, and production to hit milestones and optimize plant utilization.

You will analyze critical paths, track labor and material availability, and provide scheduling insights in cross-functional meetings.

Qualifications

• 3–5 years of experience in production scheduling, planning or coordination in construction/manufacturing.
• Proficiency in MS Project including critical path analysis and resource loading.
• Diploma in engineering/construction management or related field; architectural tech is a plus.
• Strong understanding of modular construction processes and plant operations.
• Ability to read construction drawings and technical specifications.

Responsibilities

• Develop and maintain production schedules in MS Project for modular projects.
• Coordinate with engineering, procurement and production to meet milestones.
• Monitor labour resources, material availability and schedule performance.
• Analyze critical paths and resource loading to optimize flow.
• Generate schedule reports and present updates to stakeholders.
• Support meetings with subtrades and internal teams to ensure adherence.

Skills

MS Project

Scheduling

Cross-functional collaboration

Analytical thinking

Education

Engineering/Construction management diploma

Architectural Technology background asset

Tools

Fieldwire

Procore

Bluebeam

MS Office

Job description

Our client is redefining how communities come to life, building smarter, faster, and more sustainable spaces across healthcare, education, commercial, and residential sectors. By blending cutting-edge industrialized construction with a people-first mindset and a world-class facility, they deliver high-impact, community-driven solutions. Their mission is bold: to reshape the future of construction on a global scale while creating spaces that truly elevate how people live, work, and connect.

Position Overview

The Scheduler is responsible for developing, maintaining, and optimizing detailed production schedules for modular building projects using MS Project. This role plays a critical part in ensuring alignment between engineering, procurement, and production activities to achieve on-time project delivery and efficient plant utilization.

The ideal candidate will have a strong understanding of modular construction workflows, sequencing, and resource planning, along with advanced scheduling capabilities. This position requires a high level of organization, analytical thinking, and collaboration across departments in a fast-paced manufacturing environment.

What you'll be doing:

• Develop and maintain comprehensive production schedules in MS Project, incorporating all phases of modular construction from fabrication through final assembly, site delivery and site finishing work.
• Sequence and coordinate production activities to ensure optimal workflow, resource allocation, and adherence to project milestones.
• Collaborate with production managers, project managers, and procurement teams to align schedules with material availability, labour capacity, and project priorities.
• Monitor and review labour resources against scheduled tasks using measurable performance indicators, including labour variance (%) and earned vs. planned hours. Analyze discrepancies between planned and actual performance, identify root causes, and implement corrective actions to improve productivity, forecasting accuracy, and overall schedule adherence.
• Continuously monitor schedule performance, identify potential delays or conflicts, and proactively implement corrective actions.
• Update schedules regularly to reflect progress, changes, and unforeseen impacts, ensuring accuracy and transparency.
• Analyze critical paths, float, and resource loading to optimize production efficiency and minimize bottlenecks.
• Support planning of plant flow and logistics by integrating scheduling data into production strategies.
• Coordinate with subtrades and internal teams to ensure schedule adherence and timely completion of work.
• Track and manage change orders and their impact on the overall production schedule.
• Generate and distribute schedule reports, dashboards, and progress updates to internal stakeholders.
• Participate in production and project meetings, providing scheduling insights and recommendations.
• Ensure all scheduling activities comply with company policies, procedures, and ethical standards.
• Adhere to all health and safety rules and procedures.
• Employee may perform other duties as assigned to meet the ongoing needs of the organization.

Requirements

What you bring:

• Minimum 3-5 years of experience in production scheduling, planning, or coordination within construction or manufacturing, with preference to modular construction.
• Demonstrated proficiency in MS Project (required), including critical path analysis, resource loading, and schedule optimization.
• Engineering, construction management, or related diploma/degree.
• Educational background in Architectural Technology is considered an asset.
• Strong understanding of modular construction processes, sequencing, and plant operations.
• Ability to read and interpret construction drawings and technical specifications.
• Excellent organizational, time-management, and problem-solving skills.
• Strong communication skills with the ability to collaborate across multiple departments.
• Ability to manage shifting priorities in a fast-paced environment.
• Proficiency in MS Office applications (Excel, SharePoint, PowerPoint, Word).
• Familiarity with Fieldwire, Procore, and Bluebeam is an asset.

Physical Requirements

• Wearing PPE such as safety boots, safety vest, safety glasses and gloves.
• Office and plant environment. Sitting and standing for long periods.

Competencies for Success

• Relationship Management: ability to build relationships at all levels, and across teams as a trusted advisor, with strong self-awareness.
• Adaptive Thinking: applies critical thinking coupled with sound analysis and judgement to evaluate ideas, strategies and outcomes.
• Strategic Orientation: Business acumen and ability to understand the drivers, financials, variables and underlying business models our organization utilizes to generate a profit and drive toward being a sustainable organization. Able to anticipate emerging issues or outcomes based on experience and critical thinking.
• Risk Orientation - Assessment and Mitigation Skills: demonstrates sound judgement in making decisions involving complex information and dynamic situations which complements business performance. Is curious and innovative.
• Character Based Leadership: Leads with integrity, humility and transparency, courage, drive and passion.
• Building High Performing Teams: delivers results by empowering people and creating a positive work environment.
• 4 weeks paid vacation annually
• Up to 5 paid days for incidental illness and family responsibility leave
• Full Health Benefits
• Group Retirement Savings Program
• Opportunity for meaningful growth, both personally and professionally, where your unique background and experience is welcomed and valued.

We're proud to be an equal opportunity employer committed to creating a workplace where everyone feels valued and respected. Guided by the Ontario Human Rights Code, they welcome individuals from all backgrounds and encourage applications from underrepresented communities. Your unique perspective helps us innovate and thrive.

Our client is dedicated to meeting the goals of the Accessibility for Ontarians with Disabilities Act (AODA). They ensure timely accommodations and an inclusive experience for all candidates. If you require any assistance during the application process, simply let your recruiter know.

AI Disclosure Statement

As part of our recruitment process, they use AI-enabled tools to assist with tasks such as screening applications and assessing job‑related qualifications. These tools are designed to support efficiency and fairness; however, all hiring decisions are reviewed and confirmed by human recruiters to ensure accuracy and equity.