Project Resource Support and Coordinator

WSP; Toronto; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project Resource Coordinator to support leadership teams and manage project documentation. This role offers a dynamic environment where you will assist in administrative tasks, coordinate resources, and facilitate communication among stakeholders. With a strong emphasis on organizational and problem-solving skills, you'll thrive in a collaborative culture that values flexibility and work-life balance. Join a team that is committed to enhancing the world around you and enjoy the opportunity to grow within a company that prioritizes employee well-being and development.

Benefits

Flexible Work Options

Comprehensive Benefits

Virtual Healthcare

Wellness Platform

Savings Programs

Qualifications

• 3-5 years of experience in administration and resource coordination.
• Proficiency in MS Office Suite, especially Excel and PowerPoint.

Responsibilities

• Maintain accurate project documentation and ensure compliance.
• Provide administrative support to project teams and executives.
• Act as a liaison between leadership and project teams.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

MS Office Suite Proficiency

Document Management

Administrative Proficiency

Education

Bachelor's degree in Business Administration

Project Management Certification

Tools

MS Excel

MS PowerPoint

MS Word

Job description

The Opportunity:

The Project Resource Coordinator will play a vital role in supporting leadership teams by assisting, maintaining document control, and providing administrative assistance. This position requires a highly organized individual with experience working alongside executives and senior management, as well as the flexibility to travel as needed.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging.
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

What you can expect to do here:

• Organization: Maintain accurate and up-to-date project documentation, including contracts, reports, and correspondence, ensuring compliance with company standards.
• Administrative Support: Provide administrative assistance to project teams, executives, and senior management, including scheduling meetings, preparing presentations, and managing calendars.
• Travel Coordination: Arrange travel plans and logistics for project teams and executives as required.
• Resource Coordination: Assist in the allocation and management of project resources to ensure efficient and effective project execution.
• Stakeholder Communication: Act as a liaison between leadership and project teams, clients, and stakeholders, ensuring clear and effective communication. Working alongside senior level executives.
• Problem-Solving: Identify and resolve administrative and logistical challenges to support project success.

What you’ll bring to WSP:

• Education: Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
• Experience: Minimum of 3-5 years of experience in administration, resource coordination (including sourcing/hiring).
• Skills: Strong organizational, communication, and problem-solving skills; proficiency in MS Office Suite is a must, particularly Excel, PowerPoint, and Word.
• Certifications: Relevant certifications in project management or administrative support are an asset.

Skills:

• Document Management: Expertise in maintaining and organizing project documentation.
• Administrative Proficiency: Strong skills in calendar management, meeting coordination, and executive support.
• Communication: Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels.
• Flexibility: Willingness to travel and adapt to changing project needs.