Project Procurement Specialist

Propak Systems Ltd.; Airdrie; On-site; CAD 90,000 - 120,000; Full time

Job summary

Propak Systems Ltd. is seeking a Procurement Specialist to manage end-to-end procurement for complex oil and gas fabrication projects.

You will own the commercial and logistical lifecycle from pre-FEED quotation through material delivery and documentation closure, with site construction support. The role requires coordinating with Project Management and Engineering, leading evaluations, negotiating terms, and mitigating supply chain risks to meet aggressive deadlines while upholding quality and

Qualifications

• 2–5 years of directly related procurement experience.
• Strong understanding of end-to-end procurement, logistics, and supply chain processes.
• Experience with major equipment and highly engineered components (e.g., compressors, valves, instrumentation).
• Ability to lead technical and commercial evaluations, negotiate favorable supplier terms, and drive cost savings.

Responsibilities

• Lead end-to-end procurement for oil and gas fabrication projects.
• Act as liaison for Project Management and Engineering on sourcing.
• Negotiate favorable terms and manage supplier relationships.
• Identify and mitigate major supply chain risks.
• Ensure alignment with project budgets and standards.

Skills

Procurement strategy

Vendor negotiation

Risk mitigation

Sourcing strategy

ERP proficiency

Project management

Analytical thinking

Cross-functional collab

Documentation control

Ethical procurement

Tools

ERP systems

Project management software

Outlook

Excel

Job description

The Procurement Specialist is accountable for managing the end-to-end procurement process for complex, high-value, or strategically important oil and gas fabrication projects. This role assumes full ownership of the commercial and logistical project procurement lifecycle—from pre-FEED quotation through final material delivery and documentation closure, as well as site construction support.

The Specialist acts as the primary strategic liaison for Project Management and Engineering, driving critical sourcing and negotiation activities for major equipment and long-lead items. Key responsibilities include leading complex technical and commercial evaluations, negotiating favorable terms, ensuring alignment with project budgets, and proactively identifying and mitigating major supply chain risks.

This position requires a comprehensive understanding of fabrication processes, advanced supply chain logistics, and the ability to influence cross-functional teams and external suppliers to achieve aggressive project deadlines and maintain strict adherence to quality, ethical, and industry standards. Success in this role prepares the individual for the broader strategic and mentorship responsibilities of a Senior Project Procurement Lead.

Preferred Qualifications and Skills

• This position is designed for candidates in the early-to-mid stage of their career, with 2–5 years of directly related experience in a similar role.
• Comprehensive understanding of end-to-end procurement, logistics, and supply chain processes in the industry, including advanced knowledge of international and local sourcing strategies.
• In-depth technical familiarity with the major equipment and highly engineered components relevant to Propak’s projects (i.e. compressors, valves, instrumentation).
• Proven ability to lead technical and commercial evaluations, with a track record of successfully analyzing vendor options, negotiating favorable supplier terms, and driving demonstrable cost-saving measures.
• Strategic thinker with a highly effective, creative approach to complex procurement challenges (i.e. long-lead time risk mitigation, single-source strategies).
• Highly developed analytical and critical thinking skills to support data-driven decision-making and project risk assessment.
• Exceptional ability to thrive in fast-paced project environments, confidently managing multiple, competing, high-priority project schedules with unwavering accuracy.
• Mastery of organization, detail orientation, and time-management required to manage complex documentation flow (RFQ/bid packages, approval drawings) and adapt to dynamic project needs.
• Advanced proficiency in leveraging ERP systems and project management software beyond basic entry (Microsoft Outlook and Excel expertise is essential).
• Unwavering commitment to ethical procurement practices and ensuring adherence to all industry and client-specific compliance requirements.

Working Conditions

• Office-based role with occasional visits to the shop floor and warehouse environments.
• Some visits to supplier locations.
• Standard 40-hour work weeks apply; however, flexibility is expected during peak project periods or critical deadlines to meet operational needs.
• Fast-paced, deadline-driven environment requiring adaptability, attention to detail, and effective multi-tasking.