Project Manager - Facilities Planning & Development Office

Ocean State Job Lot; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading healthcare organization is seeking a full-time Project Manager to oversee capital projects related to mental health facilities. The role involves managing renovations, stakeholder coordination, and ensuring project success through effective leadership and communication. Ideal candidates will have a strong background in project management within healthcare infrastructure. This position supports a diverse workplace and encourages applications from all backgrounds.

Qualifications

• 5-7 years of experience in complex healthcare infrastructure projects.
• Experience with general contractors and contract management.

Responsibilities

• Manage project coordination within the Facilities Planning & Development Office Portfolio.
• Identify, document, and mitigate project risks.
• Support technical oversight of projects.

Skills

Customer Relationship Skills

Negotiation

Teamwork

Leadership

Strategic Thinking

Project Management

Communication

Education

Post-secondary education in architecture, engineering, or related discipline

Tools

Microsoft Office

Project Management Software

Job description

CAMH has a number of current career opportunities for you to consider. Select a job title to view the description and apply online.

Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital; it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.

To learn more about CAMH, please visit their website at: www.camh.ca.

To view our Land Acknowledgment, please click here.

The CAMH Queen Street Campus Facilities Planning & Development department is a capital program supporting the transformation of lives affected by mental illness.

The Facilities Planning & Development department (FP) manages small to large capital redevelopment projects ($10K to $2M), renovations, building maintenance, and infrastructure upgrades for retained buildings and offsite leases. We are seeking a full-time, permanent Project Manager to support our team. The department also manages two 3rd-party FM contracts for five DBFM buildings, requiring complex coordination of renovations within these buildings. The FP facilitates stakeholder engagement to establish scope and design in support of clinical care, research, and education within new and existing buildings. Regular reports on project status (scope, cost, schedule, risks) are provided to Executive Leadership and the CAMH Board of Trustees. This role will support campus-wide capital project initiatives, managing all aspects of multiple, simultaneous renovation projects, including planning, procurement, construction, commissioning, and closeout. The Project Manager will leverage 3rd-party consultants and contractors to support scope development, document coordination, quality control, cost estimation, risk management, and project execution. Extra coordination layers are required for work in DBFM buildings. The core goal of every project is to maximize benefits to patients and staff.

This role reports directly to the Senior Manager of Facilities Planning & Development. The Project Manager will lead and provide hands-on project management and contract administration during all project stages. Experience during the construction stage and technical knowledge of planning, design, and construction are preferred.

The Project Manager will play a key role in capital projects, responsible for coordination, planning, and execution. They will lead and execute work streams independently, track project documents, and coordinate internal and external stakeholders, facilitating meetings as needed.

The successful candidate will possess excellent customer relationship skills, negotiations, teamwork, business acumen, leadership, strategic thinking, project management, computer skills, and communication skills. Ability to work with diverse backgrounds and communities is essential.

The Project Manager will support a healthy, diverse workplace that encourages teamwork and complies with all regulatory requirements.

Key Accountabilities

• Lead and execute project work streams as assigned
• Manage project coordination within the Facilities Planning & Development Office Portfolio
• Identify, document, and mitigate project risks, escalating when necessary
• Facilitate project team meetings, including scheduling, agenda development, and follow-up
• Participate in external stakeholder meetings, prepare minutes, and follow up on action items
• Manage on-site contractors, design teams, and consultants to handle project risks and issues
• Maintain project databases and platforms
• Assist the Senior Manager in all areas required for project success

Primary Duties and Responsibilities

• Support technical oversight of projects (mechanical, electrical, IT, structural, acoustics, etc.)
• Develop work plans for project work streams
• Manage contract administration, including tracking RFI responses, site instructions, change management, site reviews, and progress assessments
• Review and develop reports, communications, and presentations
• Review design and construction documents
• Participate in the development and review of purchase orders, RFQs, RFPs, and variations for DBFM projects
• Post-secondary education in architecture, engineering, or related discipline
• 5-7 years of experience in complex healthcare infrastructure projects, preferably with P3 projects
• Experience with general contractors and contract management
• Proficiency in Microsoft Office and project management software
• Strong analytical, organizational, and communication skills
• Ability to work independently and handle multiple deadlines

Please Note: This full-time, permanent position is not part of any bargaining unit.

Salary Range: Competitive salary and benefits package.

CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission supporting teaching, research, and clinical care.

CAMH is dedicated to equity, diversity, and inclusion. We foster an inclusive, respectful, and discrimination-free workplace, teaching, and learning environment.

We encourage applications from candidates reflecting the diversity of our communities, including First Nations, Métis, and Inuit peoples; Black and racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.

We welcome applicants from all backgrounds. Only those selected for an interview will be contacted. For accommodations during the application or interview process, please contact us.

CAMH is committed to an equitable, inclusive workplace free from discrimination and harassment. If you need accommodations, contact [e-mail] or call 416-535-8501 x 32400. We will not respond to employment inquiries via calls or emails.

U.S. Patents 7,080,057; 7,310,626; 7,558,767; 7,562,059; 7,472,097; 7,606,778; 8,086,558; and 8,046,251.