Project Manager / Executive Assistant

Dillon Consulting; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Dillon Consulting is seeking a highly motivated Executive Assistant to support the President in a fast-paced environment. The role requires strong organizational skills, project management capabilities, and excellent communication. Join a team focused on innovation and social impact while enjoying flexible work hours and competitive benefits.

Benefits

Employee share purchase plan

Competitive compensation

Health benefits

Retirement plan

Student loan assistance

Learning and development opportunities

Wellness subsidy

Qualifications

• 3-5 years in project and administrative management.
• Experience in finance, start-up, or tech sectors is a plus.

Responsibilities

• Manage projects and execute strategic initiatives.
• Coordinate the President’s schedule and meetings.
• Draft executive communications and presentations.

Skills

Business acumen

Organizational skills

Communication

Tech-savvy

Detail-oriented

Tools

MS Office

Job description

Overview

Do you consider yourself a proactive, tech-savvy professional with strong organizational skills and a drive to turn ideas into action? Do you thrive on making connections and teaming up with high-impact players—both inside and outside the organization, in a fast-moving, collaborative setting? If you're a trusted problem-solver with stellar communication skills and a sharp business mind, you’ll excel in our agile environment.

Your opportunity

We're looking for a highly motivated and skilled Executive Assistant to support our President. This role involves comprehensive administrative, organizational, project coordination, and communication support, operating in a fast-paced, professional environment. If you are driven by excellence and seeking growth, this is your chance to shine.

Work Schedule:

This is an office-based position at Dillon’s North York office. The Executive Assistant is expected to be in the office four times a week. We offer flexible work hours to support work-life balance.

Responsibilities

What You'll Do: Make a Real Impact

• Manage projects and execute strategic initiatives by establishing goals, managing timelines, monitoring progress, tracking budgets, and providing updates to the President.
• Finalize and distribute business summaries and reports.

Executive Partnership:

• Serve as a confidential administrative partner to the President.
• Coordinate the President’s schedule, meetings, and prepare materials.
• Draft executive communications, briefing notes, and presentations.
• Support financial oversight by coordinating budget reports and business plan objectives.
• Track requests and action items to ensure key deliverables are met.
• Act as a liaison with internal and external stakeholders.
• Manage confidential information and electronic filing systems.
• Arrange business travel logistics.
• Prepare agendas, minutes, and coordinate meetings and events, including virtual setups.
• Assist with planning large-scale corporate events and initiatives.
• Occasional business travel may be required.

Learning & Development

• Commit to ongoing professional growth.
• Participate in professional associations and committees to enhance company profile.

Qualifications

• Strong business acumen with experience interpreting financial and business reports.
• Exceptional organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to build positive relationships at all levels.
• Tech-savvy, adaptable, with proficiency in MS Office and familiarity with emerging technologies like AI.

Experience

• 3-5 years in project and administrative management.
• Creative, enthusiastic about automation and technology.
• Experience in finance, start-up, or tech sectors is a plus.

If you enjoy building relationships and supporting organizational growth, this role may be right for you!

Why choose Dillon

Dillon is powered by passionate, proficient people committed to social impact and innovation. We are a certified Great Place to Work, emphasizing a strong workplace culture and employee development.

We offer:

• Employee share purchase plan
• Competitive compensation, health benefits, retirement plan, student loan assistance
• Flexible work hours
• Learning and development opportunities
• Focus on innovation
• Employee and Family Assistance Program (EFAP)
• Wellness subsidy

About Dillon

Dillon is a Canadian, employee-owned consulting firm with over 75 years of experience, specializing in planning, engineering, environmental science, and management. We operate across Canada with over 1000 employees.

We are committed to employment equity, diversity, and inclusion. Please contact us if you require accommodations during the interview process.