Project Manager, C2R2 (Special Project: November 2026 - October 2027)

MOHAWK COLLEGE OF APPLIED ARTS & TECHNOLOGY; Hamilton; Remote; CAD 79,000 - 99,000; Full time

Job summary

Mohawk College of Applied Arts & Technology is seeking a Project Manager for the C2R2 Special Project from November 2026 to October 2027. The role focuses on coordinating and delivering projects on time, within scope, and aligned with funding requirements.

You will manage day-to-day coordination, timelines, deliverables, and stakeholder communications, supporting budget tracking with the Operations Manager and Financial Planning Analyst to ensure alignment with approved funding.

Qualifications

• 3-year diploma/degree in Office Administration, Business Administration, or Project Management.
• 5 years of related experience.
• Demonstrated experience in client service and stakeholder coordination across internal teams, external partners, and multiple stakeholders.

Responsibilities

• Coordinate the execution of multiple concurrent projects across a national, multi-institutional environment, ensuring alignment with project plans and funding requirements.
• Develop and maintain detailed project schedules, tracking tools, and work plans to monitor progress and accountability.
• Lead regular project update meetings with participating institutions, documenting decisions and action items for follow-up.

Skills

Project coordination

Stakeholder management

Budget tracking

Risk management

Communication skills

Education

Office Administration diploma

Tools

Banner

FAST (FastSuite)

SharePoint

Excel

Job description

Project Manager, C2R2 (Special Project: November 2026 - October 2027)

Status: Special Project (November 2026 – October 2027)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (remote work available)

Rate of Pay: Payband 9 ($79,101 - $98,877 per year)

Vacancy Status: 1 vacancy available

Posting Date: October 16th, 2026

Closing Date: October 23rd, 2026 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

Under the direction of the C2R2 Operations Manager, the Project Manager is responsible for coordinating and executing assigned projects within the C2R2 portfolio. The role ensures that project activities are delivered on time, within scope, and aligned with funding requirements and coalition objectives.

The incumbent is responsible for managing day-to-day project coordination, including timelines, deliverables, stakeholder communication, and monitoring project progress across multiple institutions. The role supports financial tracking and reporting by monitoring expenditures, identifying variances, and coordinating with the Operations Manager and Financial Planning Analyst to ensure alignment with approved budgets and funding requirements.

The Project Manager works collaboratively with internal staff, coalition partners, and external stakeholders to support effective project delivery and consistent implementation of program activities.

What you’ll be doing:

Project Coordination, Delivery & Reporting

• Coordinate the execution of multiple concurrent projects across a national, multi-institutional environment, ensuring alignment with defined project plans, timelines, deliverables, and funding requirements.
• Develop, maintain, and update detailed project schedules, tracking tools, and work plans to monitor progress, identify delays, and ensure accountability for deliverables across all stakeholders.
• Coordinate project activities across internal teams, external institutions, vendors, and service providers, ensuring consistent implementation of project requirements and timelines.
• Identify, assess, and monitor project risks, issues, and dependencies; implement mitigation strategies within established processes and elevate complex risks to the Operations Manager.
• Maintain comprehensive and organized project documentation, including project plans, tracking tools, communication records, and audit-related materials, ensuring readiness for internal and external review.
• Support the operational setup of new projects, including establishing project tracking tools, file structures, and coordination processes in alignment with frameworks established by the Operations Manager.
• Collect and maintain day-to-day project status updates from participating institutions and other project stakeholders, including progress against project plans, timelines, deliverables, milestones, risks, issues, dependencies and outstanding actions.
• Review and validate project status information, including timelines, deliverables, milestones and supporting documentation, for completeness and accuracy from a project-delivery perspective prior to providing relevant information to the Reporting & Administrative Coordinator.
• Ensure project activities, deliverables and institutional updates are completed in accordance with established project and reporting timelines, and coordinate with the Reporting & Administrative Coordinator to support formal reporting requirements.
• Follow up with participating institutions and other stakeholders regarding incomplete, delayed or inconsistent project-status information, deliverables and outstanding actions, and support the Reporting & Administrative Coordinator in resolving project-related gaps identified through the formal reporting process.
• Lead regular project update meetings with participating institutions to assess implementation progress, review timelines and deliverables, identify emerging risks or issues, confirm upcoming requirements, and ensure follow-up on agreed actions.

Stakeholder & Partner Coordination

• Act as the primary point of contact for day-to-day project management and coordination with coalition partners, member institutions, and stakeholders regarding project implementation, timelines, deliverables, milestones and requirements.
• Conduct regular follow-ups with stakeholders to monitor implementation progress, confirm completion of deliverables and milestones, identify emerging risks or delays, and coordinate appropriate corrective actions within established project parameters.
• Lead project update meetings and working sessions with participating institutions and other stakeholders, including establishing project-focused agendas, reviewing implementation progress, documenting decisions and action items, and ensuring follow-up on commitments. Formal reporting content and project metrics remain the responsibility of the Reporting & Administrative Coordinator.
• Support the resolution of project-related issues by identifying challenges, coordinating responses across stakeholders, and escalating complex or sensitive issues to the Operations Manager.
• Maintain ongoing working relationships with vendors, partners, and service providers to ensure project deliverables are met in accordance with agreements and timelines.

Financial Operations & Support

• Monitor project expenditures against approved budgets, including purchase orders, invoices and project-specific costs, and provide project-related information to support financial tracking by the Operations Manager.
• Monitor purchase order balances and project budgets, identifying and flagging variances, risks, or discrepancies to the Operations Manager.
• Review vendor invoices from a project-delivery perspective to confirm that invoiced activities or deliverables align with approved project scope and completed work. Financial processing and approval remain outside the Project Manager's authority.
• Monitor member institution project activity and reported spending against approved project budgets to identify potential underspending, overspending or other financial risks, and elevate identified concerns to the Operations Manager for review and direction.
• Provide project-status information and coordinate with the Financial Planning Analyst, as required, to support alignment between project activities, expenditures and financial forecasts under the direction of the Operations Manager.
• Support the preparation of financial tracking summaries and documentation for review by the Operations Manager (does not include budget ownership or financial approvals).

Administrative & Operational Support

• Maintain structured and organized project files, documentation, and shared drive systems to support transparency and audit readiness.
• Support coordination of meetings and working sessions, including logistics such as scheduling, materials preparation, and stakeholder communication (does not include ownership of overall calendar management).
• Assist with project onboarding activities, including coordination of stakeholders, documentation setup, and initial project communications.

Other duties as assigned.

What you’ll bring to the role:

• 3-year diploma/degree in Office Administration, Business Administration, or Project Management.
• 5 years of related experience.
• Demonstrated experience in client service and stakeholder coordination, including working with internal teams, external partners, and multiple stakeholders to support project delivery and maintain effective working relationships.
• Proven ability to set priorities and manage multiple concurrent projects, balancing competing deadlines, stakeholder needs, and project requirements to ensure timely completion of deliverables.
• Demonstrated ability to drive results in a project-based environment, including tracking progress, following up with stakeholders, and ensuring completion of assigned tasks and deliverables.
• Experience working in environments with ambiguity and changing priorities, requiring adaptability, sound judgement, and the ability to respond effectively to evolving project needs.
• Experience coordinating with a range of stakeholders, including external institutions, vendors, and internal departments, ensuring alignment with project timelines, deliverables, and requirements.
• Demonstrated commitment to ethical practices and professional standards, including maintaining confidentiality and handling sensitive information in accordance with College policies and privacy legislation.
• Practical experience in project coordination or project management, including scheduling, tracking deliverables, identifying risks, and supporting project execution across multiple activities.
• Experience working in a fast‑paced environment requiring agility, including the ability to adjust to shifting priorities, manage competing demands, and maintain progress across multiple projects.
• Experience supporting compliance with privacy and data governance requirements, ensuring appropriate handling, sharing, and storage of project‑related information.
• Strong written and verbal communication skills, with the ability to coordinate information, provide updates, and follow up with internal teams and external stakeholders in a clear and timely manner.
• Strong analytical and problem‑solving skills, with the ability to review project, financial, and operational information to identify issues, risks, or discrepancies and determine appropriate follow‑up actions.
• Effective time management and priority‑setting skills, with the ability to manage multiple concurrent projects, competing deadlines, and stakeholder requirements.
• Working knowledge of financial tracking processes, including monitoring project expenditures, purchase orders, and invoices, and identifying variances for escalation.
• Proficiency in College systems and software applications, including Banner, FAST (FastSuite), Microsoft Office Suite (with advanced Excel skills required), SharePoint, and data collection tools such as Qualtrics, used to support project tracking, coordination, and reporting inputs.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion