Project Coordinator

CEM; Vancouver; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Collaborative culture

Professional development

Job summary

CEM is seeking a highly organized Project Coordinator to serve as a central operations support resource across all pillars of the organization. Reporting to the Project Manager, Operations, you will help ensure administrative processes, financial tracking, and event operations run efficiently and accurately.

The role requires excellent organization, professional communication, and the ability to thrive in a fast‑moving environment.

Qualifications

• Bachelor’s degree in Business Administration, or related field (or equivalent professional experience).
• 5+ years of experience in an administrative, executive support, or operations coordination role within a fast‑paced professional environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Experience with QuickBooks Online & Salesforce invoicing and reporting is considered an asset.
• Advanced proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and familiarity with CRM or project management tools.
• Ability to work independently while maintaining strong collaboration with leadership and team members.

Responsibilities

• Manage accounts receivable invoicing and collections through QuickBooks Online, including client communication and follow‑up.
• Prepare materials for leadership and client meetings, capture notes, track action items, and provide follow‑up summaries.
• Coordinate information, documents, and communications across teams to support operations.
• Maintain organized internal systems and documentation to support efficiency.
• Provide administrative support for conferences and virtual programs, including run‑of‑show coordination and attendee data management.
• Assist with rooming list management and client communications for accommodations and logistics.

Skills

Organizational skills

Communication

Independent work

Administrative support

Education

Bachelor's degree in Business Administration

Tools

QuickBooks Online

Salesforce invoicing

Microsoft Office

CRM tools

Job description

CEM is Canada’s leading capital markets ecosystem, connecting growth-stage companies with top-tier investors through exclusive, high-value environments built for relationship building, deal‑making, and thought leadership. Through six annual in-person conferences, a robust virtual meeting platform, an expanding advisory practice, and the Partner’s Fund, CEM drives meaningful engagement between issuers and the investment community — helping emerging companies accelerate growth and investors access curated opportunities.

With a reputation for excellence, precision, and execution, CEM operates at the intersection of capital markets, community, and strategy — enabling trusted relationships that drive results.

The Mandate

CEM is seeking a highly organized, detail‑oriented, and proactive Project Coordinator to serve as a central operational support resource across all pillars of the organization.

Reporting directly to the Project Manager, Operations, this role plays a critical coordination and communication function within the firm — ensuring administrative processes, financial tracking, project coordination, and event operations run efficiently and accurately.

The ideal candidate is exceptionally organized, communicates clearly and professionally, and thrives in a fast‑moving environment where precision and responsiveness matter. You are someone who anticipates needs, maintains strong systems, and ensures information flows smoothly across teams, partners, and external stakeholders.

This position requires a high level of trust, discretion, and accountability, and will serve as a key support role to leadership while also assisting across events, virtual programs, and operational initiatives.

Key Accountabilities

Administrative & Operational Support

• Manage accounts receivable invoicing and collections through QuickBooks Online, including client communication, follow‑up, and coordination with client Accounts Payable teams to ensure timely payment.
• Support internal leadership and external client meetings by preparing materials, capturing notes, tracking action items, and providing clear follow‑up summaries.
• Serve as an internal coordination hub by ensuring information, documents, and communications are organized and accessible across teams.
• Maintain organized internal systems and documentation to support operational efficiency.

Event & Virtual Program Support

• Provide administrative and logistical support for CEM conferences and virtual programs, in addition to attending each event.
• Assist with event preparation, including run‑of‑show coordination, scheduling, and logistical planning.
• Maintain event hotel deposit schedules and ensure accurate documentation of payments, receipts, and confirmations.
• Support the Event Project Manager in maintaining accurate attendee profiles and data prior to each event.
• Assist with rooming list management and coordinate client communication related to accommodations and logistics.
• Work closely with the Marketing Project Manager to support client onboarding scheduling, CRM updates, and website content updates.
• Ensure internal systems, master lists, and attendee information remain accurate and aligned across platforms.

Communication & Coordination

• Serve as a reliable communication bridge between partners, internal teams, vendors, and clients.
• Ensure professional and timely communication across all administrative interactions.
• Track deliverables and support cross‑team coordination to ensure projects and operational priorities stay on schedule.

Additional Duties

• Assist with special projects and operational initiatives as directed by leadership.
• Identify opportunities to improve internal processes and organizational efficiency.
• Support the professionalism and reputation of CEM through meticulous attention to detail and proactive engagement.

The Details

Opportunities and Attractions

• Direct access and exposure to senior partners, industry leaders, and investors across Canada’s capital markets ecosystem.
• Diverse responsibilities that blend executive support, fund administration, and operational/project coordination.
• Opportunity to work in a high‑performance, entrepreneurial culture where your contributions are visible and impactful.
• Professional development in capital markets, event management, and high‑level executive operations.

Experience and Qualifications

• Bachelor’s degree in Business Administration, or related field (or equivalent professional experience).
• 5+ years of experience in an administrative, executive support, or operations coordination role within a fast‑paced professional environment.
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities simultaneously. To demonstrate your attention to detail, please reference the following job code in your expression of interest: XSFRYTX334.. .. ..
• Strong written and verbal communication skills with a professional and confident communication style.
• Demonstrated ability to maintain accurate systems, documentation, and financial records.
• High level of discretion and professionalism when handling sensitive business information.
• Experience with QuickBooks Online & Salesforce invoicing and reporting is considered an asset.
• Advanced proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and familiarity with CRM or project management tools.
• Ability to work independently while maintaining strong collaboration with leadership and team members.

What We Offer

• A front‑row seat at the intersection of capital markets, events, and investor engagement.
• Exposure to high‑level executives, investors, and industry decision‑makers.
• Competitive compensation and benefits in a collaborative, entrepreneurial culture.
• The chance to directly influence operations, fund activities, and partner‑facing initiatives.

The CEM Way

At CEM, our culture defines how we operate, collaborate, and deliver for our clients and partners. Every team member is expected to:

Commit to Excellence - Approach all responsibilities with precision, discipline, and professionalism.

Operate as One Team - Collaborate across departments to deliver seamless experiences for investors, issuers, and partners.

Anticipate Needs - Be proactive in identifying solutions and supporting the organization before issues arise.

Communicate Clearly - Ensure information flows accurately and efficiently across teams and stakeholders.

Continuously Improve - Look for ways to strengthen systems, processes, and organizational effectiveness.

By embodying these principles, every individual strengthens the team, elevates the client and partner experiences, and reinforces CEM's reputation as a market‑leading, high‑performance organization.

Key Characteristics for Success

• Highly organized with exceptional attention to detail.
• Clear, professional communicator in both written and verbal interactions.
• Proactive and solutions‑oriented with strong follow‑through.
• Ability to manage multiple priorities in a fast‑paced environment.
• High level of discretion and trustworthiness.
• Professional presence representing the organization internally and externally.
• Strong team orientation while maintaining independence and accountability.