Project Manager Assistant

MODERN Staffing; London; On-site; CAD 29,000 - 34,000; Full time

Job summary

MODERN Staffing in London, Ontario seeks a Project Coordinator to support restoration projects from initiation to completion. You will coordinate activities, maintain schedules, process documentation, and ensure invoicing aligns with client protocols.

You'll manage multiple projects in a fast-paced environment, communicate with stakeholders clearly, and uphold safety and quality standards on site. This role requires strong organization, attention to detail, and teamwork with the Project Manager.

Qualifications

• Proficiency in MS Office and Google Suite.
• Strong organizational skills with ability to prioritize a diversified workload.
• Excellent written and verbal communication.
• Ability to work independently or in a team.

Responsibilities

• Provides support to the Project Manager by coordinating project activities related to restoration projects.
• Ensure the continuity and efficiency of each project from start to finish through clear communication with all parties involved.
• Handles multiple projects within a fast-paced environment and is open to constant interruptions.
• Assists Project Manager with the full cycle of assigned projects; from initiation to completion, including receipt of payment.
• Ensures all project documentation is accurate and uploaded into internal and external claims systems.
• Ensure consistent communication throughout the project with all key stakeholders.
• Responsible for tracking project changes and producing updated schedules.
• Tracks progress of all new and ongoing projects and maintains up‑to‑date notes.
• Assist in preparation/editing internal scopes of work, estimates, budgets, letters, faxes, memos and emails.
• Organize, compile and submit support documentation on completion of project; invoicing is completed accurately.
• Ensure a safe and compliant work environment by conducting hazard assessments and safe practices.

Skills

Organizational skills

Communication

Attention to detail

Customer service

Tools

Microsoft Office

Google Workspace

Job description

RESPONSIBILITIES:

• Provides support to the Project Manager by coordinating project activities related to restoration projects
• Ensure the continuity and efficiency of each project from start to finish through clear communication with all parties involved
• Handles multiple projects within a fast-paced environment and is open to constant interruptions
• Assists Project Manager with the successful full cycle of assigned projects; from initiation to completion, including receipt of payment
• Ensures all project documentation (work authorizations, completion certificates, etc.) is accurate and uploaded into internal and external claims systems
• Ensure consistent communication throughout the project with all key stakeholders
• Responsible for tracking project changes and producing updated schedules
• Tracks the progress of all new and ongoing projects and maintains up-to-date notes
• Assist in preparation and/or edit internal scopes of work, estimates, budgets, letters, faxes, memos and emails
• Organize, compile and submit support documentation on completion of project; Invoicing is completed accurately and in line with client protocols and supports obtaining outstanding receivables
• Ensure a safe and compliant work environment by conducting hazard assessments, maintaining organized and hazard‑free job sites, and ensuring proper use, maintenance, and storage of tools, equipment, and PPE
• Promptly report and document unsafe conditions or incidents, actively participate in safety training and inspections, and support organizational safety initiatives as directed by the Health and Safety Department

REQUIRED SKILLS & QUALIFICATIONS:

• Proficiency in Microsoft Office Suite and Google Suite
• Strong organizational skills with the ability to prioritize a diversified workload and meet deadlines in a fast-paced environment
• Ability to work independently or as a team, as required
• Attention to detail and a keen sense of safeguarding other people’s property and information
• Understanding of customer service principles and practices
• Excellent written and verbal communication skills with a high level of professionalism

PREFERRED SKILLS & QUALIFICATIONS:

• 1+ years prior office experience;
• Experience in the construction, insurance or restoration industry;
• Proficiency with Xactimate;
• and Valid driver’s license and ability to operate a motor vehicle per company Auto Policy.

COMPENSATION:

$21-25/hour (depending on experience)

Modern Staffing is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. We are committed to providing accommodation for persons with disabilities, as described in the Accessibility for Ontarians with Disabilities Act, 2005, reasonable accommodation requests will be reviewed and granted to those that request assistance during our hiring process.