Associate Project Manager Red Dot Restoration Ltd

Project Management Institute - Southern Alberta Chapter (PMI-SAC)

Calgary

Hybrid

CAD 60,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Company events

Dental care

Employee assistance program

Extended health care

Life insurance

Paid time off

Vision care

Job summary

Red Dot Restoration seeks an Associate Project Manager to support field and office operations in Calgary on a full-time basis. You will manage smaller projects end-to-end, perform site inspections, create scopes of work, and assist with estimating while coordinating with clients, subcontractors, and adjusters.

You’ll report to the Senior Project Manager and participate in on-call rotations. Proficiency with Xactimate and Encircle is preferred, with a pathway toward becoming a full Project

Qualifications

Minimum 1–2 years in restoration, construction, or a related project coordination role.
High standards of ethics, honesty, and integrity.
Excellent organizational and communication skills with multiple stakeholders per project.
Available for evening and weekend on-call coverage.
Collaborative and proactive approach to completing tasks and solving problems.
Ability to manage multiple tasks under tight deadlines.
Proficiency in MS Office Suite.
Experience with Xactimate, Encircle and project management software is an asset.

Responsibilities

Independently manage a portfolio of smaller, lower-complexity files from inspection to completion.
Coordinate scoping, scheduling, documentation, and closeout for assigned files.
Support Senior Project Manager on larger files with estimating and coordination.
Conduct site inspections and monitor project progress.
Prepare estimates and scopes of work in Xactimate.
Serve as liaison between clients, subcontractors, and insurance adjusters.
Maintain project documentation and assist with invoicing and billing.

Skills

Organizational skills

Communication

Stakeholder management

Evening/weekend on-call readiness

MS Office proficiency

Tools

Xactimate

Encircle

Project management software

Job description

Company Overview

Since 2005, Red Dot Restoration has built a reputation in the Calgary area for excellence, professionalism, and a client-first approach. As a key member of the Epic Group of Companies, we have grown through a steadfast commitment to quality workmanship and clear communication. We are looking for a dedicated professional to join our team who shares our passion for delivering expert restoration and construction services while maintaining the community-focused care that has defined us for nearly two decades

Job Summary

The Associate Project Manager role is a full-time position that requires working both in office and on project sites, as well as rotating on-call shifts.

Description

The Associate Project Manager works directly under the Senior Project Manager, providing hands-on support in the field and in the office while independently managing a portfolio of smaller, lower-complexity files from start to finish. This role bridges site work and administration - conducting inspections and monitoring progress on site, preparing estimates and scopes of work, and serving as a point of contact for clients, subcontractors, and adjusters. On larger or more complex files, the Associate Project Manager supports the Senior Project Manager with estimating, documentation, and coordination. The position is a development track toward full Project Manager responsibility.

Key Responsibilities

File Management

Independently manage a portfolio of smaller, lower-complexity and lower-value files from initial inspection through completion
Take ownership of assigned files, including scoping, scheduling, coordination, documentation, and closeout
Escalate complex, high-value, or contentious files to the Senior Project Manager as required
Support the Senior Project Manager on larger and more complex files with estimating, documentation, and coordination
Use approved AI and automation tools to improve efficiency in estimating, documentation, and communication, while verifying all AI-generated content for accuracy before it is submitted or shared

Field Support

Conduct site inspections, scope losses, and capture site conditions using Encircle and DocusketchMonitor project progress on site, verify work quality, and identify deficiencies for timely correction
Coordinate site access and scheduling with subcontractors, trades, and building staff
Support the Senior Project Manager on site during larger or complex projects, monitoring progress and gathering information
Assist with the creation and monitoring of safe work procedures while projects are underway

Estimating and Budgeting

Prepare accurate estimates and scopes of work in Xactimate for review and submission
Assist the Senior Project Manager in preparing estimates for larger and more complex files
Enter and reconcile time sheets, vendor quotes, and other project cost information
Track project expenditures and ensure they are allocated to the correct file

Stakeholder Communication

Serve as a point of contact between clients, subcontractors, property managers, condo corporations, and insurance adjusters
Provide regular updates on project status, changes, and any issues that arise
Address client concerns and deficiencies in a timely and professional manner
Coordinate and attend site visits and meetings
Escalate stakeholder issues to the Senior Project Manager as required

Project Documentation and Administration

Prepare and send project reports to property managers, condo corporations, and insurance adjusters
Prepare and issue work orders for production in alignment with project requirements
Maintain project documentation by updating status, noting files, and adding correspondence and documents
Assist with customer invoicing, billing, and collection of supporting documentation for project expenditures
Proactively identify potential issues and work to resolve them

Skills and Educational Requirements

A proven track record, with a minimum of 1-2 years of experience in restoration, construction, or a related project coordination role
High standards of ethics, honesty, and integrity
Excellent organizational and communication skills with the ability to manage multiple stakeholders on each project
Available for evening and weekend on-call coverage
Collaborative and proactive approach to completing tasks and solving problems
Ability to deal with stressful situations and resolve conflict in a professional and respectful manner
Comfort using AI and automation tools responsibly, with sound judgment about when human review and verification are required
Able to effectively manage multiple tasks and competing priorities under tight deadlines
Highly proficient in MS Office Suite
Knowledge of restoration industry and insurance claims processes a strong asset
Experience with Xactimate, Encircle and Project Management software an asset

Minimum Physical Requirements