Project Manager Assistant

Linchpin Solutions, Inc.; Chatham; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in property restoration is seeking a Project Manager Assistant to support project execution from start to finish. The role requires excellent organizational and communication skills, managing multiple projects in a fast-paced environment. Candidates should have relevant experience and a commitment to customer service.

Benefits

Competitive compensation package

Comprehensive medical, dental, and vision benefits

Paid vacation & RRSP matching program

Employee & Family Assistance Program (EFAP)

Professional development & career growth opportunities

Industry-specific training & certifications provided

Qualifications

• At least 1 year of restoration, insurance, or construction coordination experience.
• Strong written and verbal communication skills.

Responsibilities

• Assist Project Manager with project lifecycle, including documentation, scheduling, and invoicing.
• Communicate effectively with property owners, managers, tenants, and subcontractors.
• Track project changes and update schedules accordingly.

Skills

Organizational Skills

Customer Service

Communication

Education

Post-secondary administration courses or certification

Tools

Microsoft Office

Google Suite

Xactimate

XactAnalysis

Job description

Why Join BELFOR Property Restoration?

At BELFOR, we restore property, homes, businesses, and communities after disasters. Our core values include integrity, teamwork, and accountability. We invest in our employees through industry-leading training, professional development, and career growth opportunities.

Why Work With Us: Employee Benefits

• Competitive compensation package
• Comprehensive medical, dental, and vision benefits
• Paid vacation & RRSP matching program
• Employee & Family Assistance Program (EFAP)
• Professional development & career growth opportunities
• Industry-specific training & certifications provided

Position Overview

The Project Manager Assistant supports the Project Manager by coordinating project activities to ensure smooth execution from start to finish. The role involves managing multiple projects in a fast-paced environment and requires excellent organization and communication skills.

Job Duties

• Communicate effectively with property owners, managers, tenants, subcontractors, and insurance adjusters
• Assist Project Manager with project lifecycle, including documentation, scheduling, and invoicing
• Ensure all project documentation is accurate and uploaded appropriately
• Support customer communication and interactions
• Obtain necessary work authorizations, completion certificates, and other documents
• Complete and upload work orders and purchase orders timely
• Assist with invoicing and support receivables
• Act as liaison between customer and Project Manager to ensure project success
• Address questions and concerns during projects
• Support Project Manager with various tasks as needed
• Track project changes and update schedules accordingly
• Review project information and compile schedules promptly
• Coordinate mitigation/restoration work with staff and subcontractors
• Prepare and edit project documents such as scopes of work, estimates, and correspondence
• Organize and file project documents
• Support project completion documentation and client communication
• Report issues to the Project Manager
• Provide short-term coverage for Project Manager absences
• Assist with reception duties as needed
• Deliver excellent customer service
• Work under time constraints and ensure attention to detail
• Follow safety policies and procedures to maintain a safe work environment
• Comply with BELFOR policies and legislative requirements
• Proactively communicate job site conditions and concerns
• Attend BELFOR training courses

Qualifications

• Post-secondary administration courses or certification
• At least 1 year of restoration, insurance, or construction coordination experience
• Knowledge of Xactimate and/or XactAnalysis is preferred
• Ability to handle sensitive information confidentially
• Strong organizational skills and ability to meet deadlines
• Excellent customer service skills
• Valid driver’s license per BELFOR vehicle policy
• Ability to work independently and within a team
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and Google Suite
• Willingness to work evenings, on-call, and weekends as needed
• Periodic travel may be required
• Criminal Record Check required

Lead the Future of BELFOR – Apply Today!

If you are a proven leader seeking to drive operational success and grow within a leading company, we want to hear from you!

We thank all applicants for their interest, but only those selected for an interview will be contacted.

Accessibility Statement (AODA in Ontario)

BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in accordance with provincial accessibility guidelines. Accommodations are available upon request during the recruitment process.

Human Rights Statement

BELFOR (Canada) Inc. is committed to fair employment practices and upholding human rights. Discrimination and harassment are not tolerated during hiring or employment.