Project Management Lead

BioTalent Canada; Toronto; On-site; CAD 100,000 - 130,000; Full time

Job summary

BioTalent Canada is seeking a Project Management Lead to oversee complex projects at their Toronto site. This role involves managing project integration, coordinating resources, and fostering relationships with stakeholders. The ideal candidate will have extensive experience in project management within the pharmaceutical industry, along with strong leadership and communication skills. Join us to contribute to impactful healthcare solutions and advance your career in a supportive environment.

Benefits

Health and wellbeing benefits

Opportunities for career growth

Supportive team environment

Qualifications

• 7+ years of experience in managing strategic complex projects.
• PMP certified or equivalent preferred.
• Expert in project management and risk management.

Responsibilities

• Manage large and complex projects ensuring timely delivery and budget adherence.
• Coordinate cross-functional integration and resource management.
• Act as a coach for junior project managers and lead site-wide improvements.

Skills

Project Management

Stakeholder Management

Risk Management

Agile Methodology

Leadership

Education

Bachelor of Science or Bachelor of Engineering

PMP Certification

PMI Agile Certification

Tools

Planisware

SAP

MS Office

Job description

We deliver 4.3 billion healthcare solutions to people every year, thanks to the flawless planning and meticulous eye for detail of our Manufacturing & Supply teams. With your talent and ambition, we can do even more to protect people from infectious diseases and bring hope to patients and their families.

The Toronto site is going through a multi-year business transformation and an exciting period of unprecedented projects volume. This transformation will require new operational strategies for executing and delivering our projects and enhanced ways of working. Within Toronto Portfolio Management, the Project Management Lead directly contributes to executing and delivering our largest and most complex Industrial Affairs projects of the Toronto Site.

The Project Management Lead is responsible to manage large and complex projects or project programs (groupings of smaller projects).

This role works closely with all project workstream leaders and project controllers to ensure projects are delivered on time, on budget and meet expectation. As deputy to the Project Leader, this role supports the leader in project strategy definition, escalation, oversight on cost & schedule, stakeholder management, etc. and represents the project when the leader needs back-up.

This role is a critical in the overall management of the projects: this role is responsible for the project(s) cross functional integration, bridging the boundaries, removing siloes and enabling the flow of information among the various workstreams, managing the coordination of the Resource Management, Scope management, Risk management, Lessons learned processes and communication / reporting consolidation (executive summary), Shine updates (Cost, FTEs and PKMs), drive conflict resolution, support the governance process (Steerco preparation, Funding request preparation, decision-making process, etc.).

When required, depending on the size of the project, the Project Management Lead might require additional reporting roles (project coordinator, external, co-ops / VIE) and will be responsible for leading, developing and managing these resources.

The Project Management Lead must interact and foster collaborative relationships with workstream controllers, project team members, Finance, site leadership, local and global PMF (Project Management Function), and the leadership from external partners or government entities.

The Project Management Lead is a Subject Matter Expert in Project Management in general and specifically in the standard tools & processes from the vaccine M&S Project management handbook and as such is a trainer for all project managers, project controllers and project leaders of our site project management training program and is the PM representative to other projects steering committees.

The Project Management Lead is a coach for junior project managers across the site and leads site-wide improvements on project management standards and methodology.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities

• Project Cross functional integration, bridging the boundaries, removing siloes and enabling the flow of information among the various workstreams. The project manager will leverage the cross functional gate mapping and associated deliverables to perform the cross functional integration and document it in various project documents such as project charter & PEP.
• Coordination of the Resource Management process, Scope management Risk management process, Lessons learned, Communication / reporting (executive summary), Shine updates (Cost, FTEs and PKMs), support the governance process (Steerco prep, Funding request prep).
• Core team Coordination / meetings / Action tracking etc. and adherence to PM Best Practices, Standard, etc.
• Attends schedule performance reviews; Drive opportunity analyses identification, supporting schedule execution
• Contributes to Cost month-end reviews; HC planning & management; FTEs forecast & variance analysis for internal & external resources
• Identify and recommend opportunities for improvement, such as timeline acceleration while balancing cost and without compromising on quality
• Shine updates: Collect, enter into Planisware (Project Portfolio management software), and maintain / update all information (cost, schedule, resources) from workstreams
• As deputy to the Project Leader, this role supports project strategy definition, escalation, oversight on cost & schedule, etc. and represents the project when the leader needs back-up.

Project Management Subject Matter Expert 20%

• Subject Matter Expert in Project Management in general and specifically in the standard tools & processes from the vaccine M&S Project management handbook and
• Trainer for all project managers, project controllers and project leaders of our site project management training program.
• PM representative to other projects steering committees ensuring adherence to PM standards.
• The Project Management Lead is a coach for junior project managers across the site and leads site-wide improvements on project management standards and methodology.

Ensures deployment of project management standards and best practices 10%

• Applies VIA Project Management Handbook standards and Sanofi Pasteur project management standards and best practices
• Lead site-wide improvements of project management standards and methodology.

People Leader – if additional reporting role required 10%

• Responsible for leading, developing and managing resources (project coordinator, external, co-ops / VIE)

HSE REQUIREMENT/STATEMENT

• Works within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act.

CONTEXT OF THE JOB/MAJOR CHALLENGES

• Working on large & complex projects or a portfolio of projects, the Project Management Lead works in constant interaction with senior leaders at the site level or at the global level.
• Large & Complex projects require a company level of reporting and exposure to higher levels of the organization. It could include multi-sites interactions and connection with external business partners.
• This role will require negotiating with senior leaders of the organization to ensure adequate budget and resource is allotted to the project while being flexible and adaptable to possible refinements of strategy.
• This requires solid understanding of business impact in alignment with priorities of the company.

DIMENSIONS/SCOPE

• Project management for the largest & most complex strategic projects of Toronto site:
• Responsible for managing cross functional integration for project budget >15M euros with more than 5 different functions and / or multi sites and / or with external business partners or government entities
• Interact and foster collaborative relationships with work stream controllers, project team members, Finance, site leadership, site & global PMF, and the leadership from external partners.
• Trains and coaches project leaders / managers across the site.
• Responsible for leading, developing and managing resources (project coordinator, external, co-ops / VIE)
• Lead site-wide improvements on project management standards and methodology.

About You

REQUIREMENTS

Education/Certifications

• A 4-year University degree such as Bachelor of Science, Bachelor of Engineering or Equivalent required.
• PMP certified or equivalent is preferred.
• PMI Agile certification or equivalent is preferred.

Experience

• >7 years’ experience in managing strategic complex projects in challenging environment preferably in pharmaceutical industry and/or manufacturing environment required.
• Project Management processes, project schedules, project cost estimation and forecasting experience required.
• Ability to develop business cases, change orders, collating/consolidating work-stream financial information experience required.
• Experience in Agile / Lean project management and Scrum agile methodology and visual management; Previous experience as ScrumMaster.
• Experience with Planisware Portfolio and Project management solutions is preferred.
• Demonstrated leadership experience
• Expert in project management (respect project constraint such as time, cost, scope, quality to achieve project success)
• Expert in project risks management (risk identification, qualitative and quantitative analysis, remediation plan development and monitoring)
• Outstanding organizational skills, time management and dealing with conflicting priorities
• Strong interpersonal skills (with demonstrated stakeholder management, conflict management / resolution in group dynamic)
• Advanced skills of PowerPoint, Excel and MS Office applications and efficient use company tools such as SAP, TrackWise, QeDoc, Excel etc. with the ability to adapt to new tools

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs

This position is for a current vacant role that is now open for applications.

Sanofi is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.