Project Management Assistant

Govan Brown & Associates; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health & Dental benefits

RRSP with up to 5% match

Employee Share Purchase Program

Safety program and boot allowance

Vacation minimum 3 weeks

Summer hours

Team events and volunteering

Professional development & training

Modern workplace amenities

Referral rewards

Job summary

Govan Brown & Associates seeks a Project Management Assistant / Project Coordinator to support our Calgary team through tender, construction and close-out. You will assist PMs, manage documentation, and help ensure projects stay on schedule, on budget and meet high quality standards.

You will coordinate with clients, design teams and subcontractors, review drawings, maintain CMiC data, and contribute to project accounting and closeout processes.

Qualifications

• 3+ years related experience in Commercial Construction/Interior fit-up.
• Ability to read construction drawings/documents.
• Knowledge of construction processes through all phases – startup through closeout.
• Proactive identifies problems / issues and develops solutions.
• Tech savvy in Microsoft Office suite and project management software (asset).
• Confident, professional communication with clients, designers, subcontractors and peers.
• Highly organized with strong attention to detail.

Responsibilities

• Proactively manage project processes and documents from tender through close-out.
• Set up and maintain accurate project information in CMiC.
• Review shop drawings for scope and schedule alignment.
• Liaise with clients, designers, and subcontractors.
• Conduct regular site visits and participate in meetings.
• Provide project accounting support—AP approvals, client invoicing, budgets & estimates.
• Organize closeout documentation, warranties, drawings and permits.
• Track and communicate project status and milestones to stakeholders.

Skills

Reading drawings

Construction knowledge

Problem solving

Communication

Organizational skills

Tools

Bluebeam

Textura

Microsoft Project

CMiC

Day2+

Microsoft Excel

Job description

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.

COOL PERKS WE OFFER

• Health & Dental benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
• Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowance every two years to ensure employees have access to CSA approved safety boots.
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, as well as a minimum of 3 weeks of vacation.
• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.
• Professional Development & training: Expand your knowledge through various internal training programs and support of your professional certification goals.
• Modern Workplace: On-site coffee bar and employee lounge with television, dart board, pool table and nearby parking.
• Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)

OUR OPPORTUNITY

This is an exciting opportunity for a talented and energetic Project Management Assistant / Project Coordinator to join our Calgary team. You will provide support to our Project Managers through all phases of our construction projects, from tender through construction and close-out. Leveraging knowledge of construction processes, you will work alongside other PMAs to ensure our client projects are executed on schedule, within budget and at the highest quality.

Your responsibilities will include:

• Proactively manage project processes and documents, such as project set up, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests and pricing, RFIs, RFQs, close out etc.
• Setup and maintain accurate project information and data in our computerized project management system (CMiC).
• Review shop drawings for scope and accuracy against schedules.
• Liaise and build relationships with clients, designers, and sub-contractors.
• Conduct regular site visits, attend, and participate in client and trade meetings.
• Provide project accounting support – assist with approvals for AP processing and client invoicing, budgets & estimates.
• Organize the project closeout documentation, including warranties, drawings, manuals, permits etc.
• Track and communicate regularly with key stakeholders regarding project status and milestones.

WHAT YOU BRING

• 3+ years related experience, preferably in the Commercial Construction/Interior fit-up industry.
• Proficient in reading and understanding construction-related drawings/documents.
• Strong knowledge of construction processes through all phases – startup through construction and closeout.
• Proactively identifies problems / issues and develops effective solutions.
• Tech savvy in Microsoft Office suite and project management software (an asset) – particularly Bluebeam, Textura, Microsoft Project, CMiC, Day2+.
• Confident, effective, and professional when communicating with clients, designers, subcontractors, and peers.
• Self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands.
• Highly organized and a stickler for details.
• Work under minimal supervision / direction as well as part of a team, sharing information with others as needed.
• Positive spirit with a “get ‘er done” attitude.

YOUR WORKING CONDITIONS AND ENVIRONMENT

• Primary work location is 215 9th Ave SW, Calgary (Penn West Tower) with potential for work-related travel.
• Exposure to construction work site environment in all seasons.
• On-site and in-office. This is not a hybrid or remote role.

Govan Brown is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.