Project Management Analyst

Durham District School Board; Whitby; On-site; CAD 90,000 - 120,000; Full time

Job summary

Durham District School Board in Whitby is seeking a Project Management Analyst to plan, coordinate, and support enterprise technology initiatives across the board. You will partner with technical teams, business stakeholders, vendors, and leadership to deliver projects securely and efficiently, aligning with governance standards.

Focus areas include cloud services, cybersecurity, automation, AI, and digital transformation to boost operational efficiency.

Qualifications

• Completion of undergraduate degree in IT/CS/Business or equivalent.
• Minimum of five (5) years IT project and change management experience within a large organization.
• Minimum of two (2) years experience leading project teams.
• PMP certification required.
• ITIL certification preferred.

Responsibilities

• Chair project team meetings, document actions, monitor implementation and ensure accountability.
• Track KPIs and manage project performance against baselines and schedules.
• Configure and maintain PMIS to support scheduling, resource allocation, and reporting; provide user training.
• Assist with Change Management activities in line with CAB processes and ensure tested releases meet quality standards.
• Embed equity, accessibility, and anti‑oppression principles into project planning and technology deployments.

Skills

Project management

Stakeholder comms

Vendor mgmt

Change mgmt

PMIS configuration

Education

Undergraduate degree in IT/CS/Business

PMP certification

ITIL certification

Tools

Microsoft 365

Visio

Job description

Job Details

The Durham District School Board acknowledges that many Indigenous Nations have longstanding relationships, both historic and modern, with the territories upon which our school board and schools are located. Today, this area is home to many Indigenous peoples from across Turtle Island. We acknowledge that the Durham Region forms a part of the traditional and treaty territory of the Mississaugas of Scugog Island First Nation, the Mississauga Peoples and the treaty territory of the Chippewas of Georgina Island First Nation. It is on these ancestral and treaty lands that we teach, live and learn.

This statement was co-created in partnership with the Mississaugas of Scugog Island First Nation and the Chippewas of Georgina Island.

Position Summary

Reporting to leadership within Information Technology, the Project Management Analyst is responsible for planning, coordinating, and supporting the delivery of enterprise technology initiatives across the Durham District School Board. This role works collaboratively with technical teams, business stakeholders, vendors, and leadership to deliver projects effectively, securely, and in alignment with board governance standards and operational objectives. Portfolio initiatives include cloud services, cybersecurity, automation, artificial intelligence (AI), infrastructure modernization, and digital transformation projects that directly enhance operational efficiency.

Key Responsibilities

• Manage Projects: Chair project team meetings, document action items, and monitor implementation to establish clear accountability. Lead diverse project teams through the development of project plans and scope documentation. Monitor project activities against approved performance measurement baselines and schedules. Manage third‑party vendor relationships, contractors, and consultants to maintain timely communication and project deliverables.
• Monitor and Evaluate Project Performance: Implement project plans to ensure deliverables meet measurable quality standards established by IT project management best practices. Track and analyze project Key Performance Indicators (KPIs) against targets to ensure projects meet established quality, timeline, and budget parameters.
• Manage Project Management Information System (PMIS): Configure PMIS software to support scheduling, resource allocation, collaboration, and reporting. Maintain the PMIS document repository to capture lessons learned and support continuous improvement across the board. Provide user training and ongoing support to project team members and stakeholders.
• Support IT Change Management: Log, track, and support IT change management activities in compliance with industry standards. Draft change release schedules, log priority Requests for Changes (RFCs), and support the Change Advisory Board (CAB) review process. Verify that deployed releases are fully tested, preserve production quality, and align with stakeholder expectations and recovery procedures.
• Equity and Inclusion: Embed Indigenous rights, human rights, accessibility, and anti‑oppression principles into project planning, stakeholder engagements, and system implementations. Ensure technology solutions and processes account for diverse user needs across DDSB communities.
• Other duties as assigned.

Education and Experience

• Completion of an undergraduate university degree in a related discipline (e.g., Information Technology, Computer Science, Business Administration) or an equivalent combination of education, training, and experience.
• Minimum of five (5) years of progressive IT Project and Change Management experience within a large, complex organization.
• Minimum of two (2) years of experience managing, mentoring, or leading project teams.
• Project Management Professional (PMP) certification is required.
• Information Technology Infrastructure Library (ITIL) certification is preferred.

Qualifications and Skills

• Proven experience in IT project planning, performance measurement baseline evaluation, and budgeting.
• Strong technical knowledge of IT governance standards, ITIL change management processes, and digital transformation initiatives (e.g., cloud services, cybersecurity, AI, automation).
• Demonstrated proficiency with project management software platforms, Microsoft 365 (Teams, SharePoint, Word, PowerPoint, Excel, OneNote), Visio, and reporting tools.
• Superior written and verbal communication skills, including technical writing, project documentation, and drafting executive reports.
• Highly developed analytical, problem‑solving, and organization skills with strong attention to detail and time management.
• Strong interpersonal, facilitation, and relationship‑building skills to collaborate effectively with diverse internal and external stakeholders, vendors, and resource groups.
• Commitment to embedding equity, accessibility, and anti‑oppression frameworks within project management practices and technology deployments.

Additional Requirements

• Provide a current Criminal Record and Judicial Matters Check (CRJMC) screening upon hire.

Equity and Inclusion

The Durham District School Board recognizes Indigenous rights are distinct. In the exercise of those rights, Indigenous staff and students shall not be subjected to actions with the aim or effect of depriving these distinct rights.

The DDSB is dedicated to creating a welcoming and inclusive environment for all. We are committed to reflecting the diverse communities we serve and encourage applications from candidates who bring a variety of experiences and backgrounds. We adhere to fair, transparent hiring practices and are committed to equity and accessibility throughout the recruitment process. If you need accommodation during the application process, please let us know, and we will work with you to meet your needs.

Ignite Your Career

At the Durham District School Board (DDSB), we inspire the lives of over 80,000 students. Our diverse communities are places where your impact will be felt every day.

Picture yourself in a workplace where your ideas are celebrated, and your growth is a top priority. Here, collaboration and innovation thrive. Whether you're directly inspiring young minds or providing essential support behind the scenes, your contributions will have a meaningful impact on students and the community.

We welcome you to bring your experiences, your passions, and your talents to our inclusive community. Join us and be part of a team that values your well‑being as much as your contributions. Ignite your potential at DDSB and help us make a difference, one student at a time.

#DDSBISHIRING