Project Lead - IT Project Services (Temporary)

Sheridan College; Oakville; Hybrid; CAD 61,000 - 71,000; Full time

Job summary

Sheridan College is seeking a Project Lead - IT Project Services to support the IT PMO across multiple projects and portfolios. You will lead the technical components, manage schedules, scope, costs, and resources, and coordinate testing and integration.

The role requires a 3-year IT/PM degree or diploma and at least 8 years of PM experience, including cloud implementations and vendor management. A hybrid work schedule and collaboration with senior stakeholders are expected.

Qualifications

• 3-year diploma or degree in Information Technology, Project Management or a related field.
• Minimum of 8 years extensive project management experience including implementing cloud solutions and vendor management.
• Mapping processes and performing present state, future state and gap analysis for business performance improvement.
• Workshop facilitation and training.
• Cost benefit analysis and business case development.
• Structured systems design and development experience.
• Proven ability to work in a fast-paced environment with aggressive timelines.
• Creating technical requirements, gathering/documentation and providing status reports for management.
• Interacting with staff at all levels including senior managers, directors and VPs.
• Chairing and facilitating meetings.
• Managing deadlines and client expectations.

Responsibilities

• Meeting with Sheridan IT PMO Manager and Portfolio Managers to transition intake project requests and ensure proper information is recorded.
• Assists with Workfront Coordination for PMO to effectively prioritize and score projects.
• Sets project/implementation standards within Sheridan policies and IT-PMO standards.
• Advises business on project scope, deadlines, security, and resources; develops implementation strategies and testing procedures.
• Provides guidance on IT deliverables, structure, and methods.
• Gathers requirements from Business Systems Analysts and external partners.
• Assesses project scope, goals, timelines, and deliverables to support business objectives.
• Leads IT design requirements and specifications.
• Produces costing estimates from internal and vendor data.
• Identifies resources and creates project schedules and milestones.
• Coordinates IT tasks and testing with team members and IT staff.
• Tracks timelines and milestones; reports status to management and stakeholders.
• Updates project dashboards and communicates status to all interested parties.
• Schedules meetings with internal and external stakeholders; coordinates with vendors/contractors.
• Ensures IT project deficiencies are resolved with vendors.

Skills

Agile / Scrum Certification

PMO coordination

Documentation & requirements gathering

Education

3-year diploma or degree in IT/PM

Tools

Workfront

Job description

• Agile / Scrum Certificate

Reporting to the Manager, IT PMO, the Project Lead - IT Project Services supports Sheridan’s various Project initiatives.

The Project Management Office (PMO) involves the management of over fifty (50) projects, divided among four (4) portfolios, that are essential to the success of advancing Sheridan’s digital transformation.

The Project Lead is accountable for leading the technical component of project delivery for multiple projects under any of the 4 portfolios. This position is to accommodate the current demand of projects created to achieve the goals of Sheridan’s strategic initiatives.

This Includes The Following

• Accountable for delivering the technology aspects of the project
• Creates and manages the IT project schedule, scope, costs and resourcing
• Manages the technology milestones within the project including development, integration, infrastructure, and security
• Responsible for managing unit testing, integration testing and preparation for UAT
• Coordinates UAT testing with the Business Project Manager/ Lead
• Is the primary IT coordinator/facilitator for the project
• Communicates within the project team to capture, analyze and facilitate decision making and project execution
• Collaborates with the Business Project Manager /Lead to manage issues and decisions in a timely manner

What You’ll Be Doing

• Meeting with Sheridan IT PMO Manager and Portfolio Managers to transition intake project requests and to ensure proper information is recorded on the project request form, business case, charter
• Assists with Workfront Coordination for PMO to effectively prioritize and score projects
• Sets project/implementation standards and constraints within the boundaries of College policies and IT-PMO standards
• Advises business of scope of project/implementation; draws up system specifications including deadline dates, task lists, order of completion, security precautions, resource requirements, and develops an implementation strategy, including testing procedures, and sustainment, transition to business.
• Advises management of appropriate project approach as it relates to IT deliverables, structure, and methods.
• Gathers requirements from the Business Systems Analysts / external partners.
• Assesses and formalizes the project scope, goals, timelines, and deliverables to support business objectives.
• Provides leadership in establishing detailed IT design requirements and specifications.
• Produces costing estimates from information provided by internal stakeholders and corporate vendors.
• Identifies required resources and establishes project schedule, milestones and identifies critical path for IT deliverables.
• Co-ordinates IT tasks and testing with team members and other IT staff.
• Tracks project timelines and achieved milestones to ensure project is delivered on time, and communicates updates to management and other interested parties
• Updates and communicates project status reports to all interested parties via project dashboards
• Schedules and chairs meetings with internal and external stakeholders as needed
• Delegates and schedules tasks to external vendors / contractors
• Delegates project related tasks to IT project team as determined by management
• Monitors and ensures all IT project deficiencies are rectified by the vendors/contractors
• Leads Integration Solutions with other Sheridan Technology
• Analyses requirements and specifications, in the context of existing systems, security and data privacy requirements, to identify and document the impact and advise IT-PMO of steps needed to integrate
• Recommends changes to technical and/or business processes and models the system/system module to ensure it aligns with existing corporate systems/system modules
• Provides guidance and oversight to the development staff and technical consultants to ensure tasks are being implemented as required
• Maintains current industry knowledge, awareness of trends and digital advances by participating in educational opportunities, reading professional publications, market research, maintaining personal networks, and connecting with other professional organizations.
• Performing other related duties as assigned.

About You

You are an analytical thinker and have a knack for thinking critically about how processes flow and how to build systems.

You have a highly collaborative spirit and interpersonal skills with the ability to work with others to support establishing and achieving collective goals.

Your research and analysis skills will help to facilitate the measurement, interpretation and presentation of information in the most impactful way.

You enjoy balancing many different tasks, staying organized and planning and have the ability to integrate multiple streams of information, prioritize and track multiple projects to meet a demanding workload and keep things running smoothly.

You enjoy a start-up environment where you can support the day-to-day work while also seeing the bigger picture vision and strategy. You are comfortable with entering unchartered territory and spotting new opportunities.

The Successful Candidate Will Also Meet The Following Qualifications

• 3-year diploma or degree in Information Technology, Project Management or a related field.
• Minimum of 8 years extensive project management experience which includes implementing cloud solutions, and effective vendor management
• Mapping processes and performing present state, future state and gap analysis used for business performance improvement
• Workshop facilitation and training
• Conducting cost benefit analysis and business case and project charter development
• Structured systems design and development experience
• Proven ability to work in a fast-paced environment and deal with aggressive timelines and the associated pressure
• Creating technical requirements, gathering/documentation and providing status reports for management
• Interacting with staff at all levels including senior clients such as managers, directors, and vice presidents
• Chairing and facilitating meetings
• Managing and negotiating deadlines
• Managing clients’ expectations and providing alternative solutions
• Networking across large organizations to build trust and good working relationships
• Delegating tasks to other junior staff and providing them with constructive feedback
• Process analysis and process improvement
• Formal training in, project management or structured systems analysis and design, and relational database technologies is preferred.
• Must be analytical, detail-oriented and possess strong time management and communication skills.
• The following will be considered and asset:
• Project Management Certificate
• Agile / Scrum Certificate
• Workfront experience

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridan... https://www.sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

For more information, visit: Why Work at Sheridan

Other Details

Faculty/Department: Information Technology

Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)

Work Categorization: Hybrid Position – On-site at least 3 days/week

Reference #: J0926-0625

Employee Group: Support – Appendix D

Type of Vacancy: This is a replacement position.

Payband: J

Hourly Range: $44.48 - $51.40

Hours/Week: 37.5

Hours: 8:00 am – 4:30 pm

Application Deadline: September 30, 2026

Application Details: This is a temporary position that will continue up to May 2028.

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.

Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.