Project Cost Administrator - 6 Month Contract

Convergint; Calgary; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Inclusive culture

Flexible work environment

Career development opportunities

Job summary

Convergint is seeking a Project Cost Administrator in Calgary, AB. This contract role involves maintaining job records, cost review, progress billing, change orders, and closeout documentation to ensure invoicing accuracy and contract compliance.

You will work with project managers, senior managers, and customer representatives to support timely invoicing and data integrity within our financial system. The role requires strong attention to detail and customer-focused service.

Qualifications

• College diploma or certificate in Business Administration, Accounting or similar.
• Minimum of two years’ experience in bookkeeping or an accounting environment.
• Project cost accounting experience is an asset.
• Minimum of one year’s experience in a construction environment preferred.

Responsibilities

• Assist with contract administration for assigned customer and locations, invoicing follow-up.
• Enter job bookings and change orders; notify Project Managers and sales team.
• Enter project updates into the financial system with notes and timelines.
• Develop contacts within accounting/contract administration to improve service quality.
• Monitor jobs, identify anomalies, provide managers with accurate feedback.
• Support vendor invoice approvals and project closeout documentation.

Skills

Interpersonal skills

Customer service

Team orientation

Attention to detail

Time management

Flexibility

Education

College diploma in Business Administration or Accounting

Tools

Outlook

Excel

Word

PowerPoint

Job description

Convergint is looking for a team-oriented, results-driven, Project Cost Administrator to join our amazing culture at our Calgary, AB location. The Project Cost Administrators’ responsibilities include maintenance of all job records, including job set-up, basic project cost review, progress billing preparation, warranty letters, change orders and job notes. You will be working closely with stakeholders, e.g. project managers, senior managers, and customer representatives to ensure accurate administration and maintenance of project documentation with respect to invoicing and contract compliance.

• This is a contract role of 6 months

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with "Our Training and Your Experience"

• Assist with contract administration for assigned customer and CTC locations including contract documentation follow-up and invoicing.
• Enter job bookings and change orders for assigned locations, ensure digital files are set up, and send notifications of job bookings to the Project Managers and sales team.
• Enter projects updates to financial system, including project notes and timelines.
• Develop contacts within the accounting and contract administration departments of our customers to gain a better understanding of how our customers operate and how we can provide the highest level of customer service.
• Assist with monitoring jobs, identify anomalies and provide managers with accurate feedback to enable effective and timely decision.
• Work closely with project managers and collections to ensure timely receipt of invoices.
• Assist in providing the documentation produced for project closeout.
• Assist with first level vendor invoice approvals as required.
• Attend weekly/monthly project meetings when required by the Project Cost Supervisor.
• Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service.

What You’ll Need

• Good interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
• Good Microsoft Outlook, Excel, Word and Power Point skills.
• Basic financial analytical skills including cost control and ability to interpret financial reports.
• Good accounts receivable knowledge.
• Strong customer service/care skills.
• Strong attention to detail and results focused.
• Strong team orientation.
• Flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Strong organizational/time management skills.
• Good proficiency with financial software packages

Requirements

• College diploma or certificate in Business Administration, Accounting or similar program required; extensive relevant experience will also be considered.
• Minimum of two years’ experience in bookkeeping or an accounting environment. Project cost accounting experience an asset.
• Minimum of one years’ experience in a construction environment preferred

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.