Project Coordinator, Physician Advocacy

Socket.dev; Vancouver; On-site; CAD 58,000 - 71,000; Full time

Job summary

Doctors of BC is seeking a Project Coordinator, Physician Advocacy to plan, coordinate, and deliver advocacy initiatives across British Columbia. You will organize committees and stakeholder activities, develop materials, and maintain documentation to keep projects on track.

You will support internal and external communications, manage governance processes, and collaborate with the Communications team to ensure timely, accurate information sharing.

Qualifications

• Bachelor’s degree in a related field and two years of progressive, related experience.
• Able to coordinate tasks and priorities within a team.
• Experience or knowledge of the BC health care system is preferred.
• Strong project management and time-management abilities.

Responsibilities

• Coordinate meetings, prepare agendas and supporting materials.
• Monitor timelines, action items, and follow up with stakeholders.
• Prepare presentations, summaries, and reports; support issue management.
• Support communications and governance processes; maintain membership information and documentation.
• Maintain project documentation and tracking systems; ensure timely communication with physician members.

Skills

Project coordination

Communication

Relationship management

Research & writing

Education

Bachelor’s degree in a related field

2 years of related experience

Tools

PowerPoint

Word

Excel

Outlook

Job description

At Doctors of BC our visionis to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.
Together, we make a difference so our doctors can make theirs. Join us today!

THE JOB: Project Coordinator, Physician Advocacy

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $57,6160 - $71,450

The Project Coordinator, Physician Advocacy supports the planning, coordination, and delivery of advocacy initiatives that impact physicians across British Columbia. Reporting to the Manager, Physician Advocacy, this role provides project and administrative coordination for committees, working groups, and physician stakeholders, helping to ensure meetings, projects, communications, and key deliverables are organized and completed on schedule. The Project Coordinator develops and maintains project documentation and tracking systems, coordinates meetings, prepares agendas and supporting materials, captures minutes, monitors timelines and action items, and follows up with stakeholders as required. The role also prepares presentations, summaries, and reports and supports issue management by conducting research, tracking matters related to various advocacy files, drafting correspondence, and coordinating timely communication with physician members and internal partners.

In addition, the Project Coordinator supports the development and delivery of internal and external communications, including newsletters, reports, presentations, and other materials, in collaboration with the Communications team and relevant stakeholders. The role provides coordination support to physician Sections and Societies by maintaining membership information, supporting governance processes, coordinating documentation, and responding to new applications and ongoing requests. Through regular interaction with internal teams, physician leaders, and external partners, the Project Coordinator supports effective information sharing, strong working relationships, and alignment across initiatives. This position requires strong project coordination, organization, communication, and relationship-building skills, along with the ability to manage multiple priorities and provide reliable support across the Physician Advocacy portfolio.

WHAT SUCCESS LOOKS LIKE

Analytical Thinking (I):

• Coordinates the information gathering and reporting process.
• Reviews trends and compares to expectations.
• Conducts research to define problems and prepares responses to anticipated questions.
• Prioritizes multiple issues and opportunities.
• Identifies relationships and linkages within several information sources.
• Anticipates issues that are not readily apparent on the surface.
• Identifies root causes and effects.
• Defines priorities within performance objectives.
• Reports and identifies areas that need guidance in order to resolve complex issues.
• Anticipates the possible outcome of potential solutions.

Building Relationships (I):

• Establishes and maintains relationships and alliances.
• Shares information and readily determines to whom to go for relevant information.
• Seeks assistance and feedback in the problem-solving process.
• Partners with others to achieve expectations.

Problem Solving (I):

• Applies problem-solving methodologies and tools to diagnose and solve problems.
• Shows empathy and objectivity toward individuals involved in the issue.
• Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.
• Recommends resource requirements and collaborates with impacted stakeholders.

Thoroughness (A):

• Identifies potential areas of conflicting priorities and vulnerability in achieving standards.
• Reviews department’s progress against established goals, objectives, service level targets, and project milestones.
• Supports others in achieving deliverables by efficiently allocating resources and providing common organizing systems, techniques, and disciplines.
• Maintains a proactive work review and approval process prior to assignment completion.
• Solicits internal and external customer evaluation of performance and devises measures for improvement.

Communication For Results (I):

• Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving.
• Seeks and shares relevant information, opinions, and judgments.
• Handles conflict empathetically.
• Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

Doctors of BC Team Member

Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

WHAT YOU BRING

• A Bachelor’s degree in a related field and two years of progressive and related experience or an equivalent level of related work experience in lieu of post-secondary education.
• Ability to work synergistically in a team environment and coordinate tasks and priorities with other team members.
• Experience working in the BC health care system or general knowledge of the BC health care system is preferred.
• Experience in project management and adept at balancing significant concurrent activities and projects with attention to detail and effective time management.
• Ability to apply logical and evaluative thinking to define problems, collect information, establish facts and determine optimal solutions.
• Excellent judgment in setting priorities, and managing time, identifying issues and problem-solving while working towards deadlines.
• Excellent diplomacy, communication and relationship management skills, with a demonstrated ability to interact with highly trained professionals and diverse stakeholders.
• Budget development and management skills are an asset.
• Demonstrated experience working in dynamic, challenging, and ambiguous environments.
• Knowledge of design and implementation of learning management systems and communication platforms an asset.
• Excellent research and writing skills and proven ability to develop clear and concise communication
• Ability to work effectively and efficiently independently and as a member of the team.
• Demonstrated proficiency with PC based software, particularly Microsoft PowerPoint, Word, Excel, and Outlook.

Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.

Doctors of BC recognize the pervasive and ongoing harms of colonialism faced by Indigenous peoples and that these harms include the widespread systemic racism against Indigenous peoples in BC's health system. Physicians have a significant role to play in addressing the health disparities that exist between Indigenous and non-Indigenous patients, and Doctors of BC is committed to continuing to advance reconciliation and address and eliminate racism in health care.

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. Weseek qualified applicants who share our commitments to equity, diversity and inclusion, and truth and reconciliation. We especially welcome applications from persistently and historically oppressed groups, including Indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, gender-diverse, and persons who identify as 2SLGBTQ+.

We acknowledge that the land Doctors of BC operates and supports physicians from is the traditional territories of the Coast Salish peoples including the Musqueam, Squamish, and Tsleil-Waututh Nations whose historical relationship with the land continues today. For Doctors of BC, acknowledging the land is an expression of cultural humility that involves recognizing our commitment to support the provision of culturally safe care to First Nations, Inuit, and Métis people in BC.