Senior Administrative Assistant, Joint Clinical Committees (12 Month Contract)

Doctors-of-B; Vancouver; On-site; CAD 51,000 - 64,000; Full time

Job summary

Doctors of BC in Vancouver is seeking a Senior Administrative Assistant to support the Executive Vice President, Joint Clinical Committees, and the Vice President FPSC. This 12-month contract role requires sharp organizational skills, proactive administration, and the ability to manage multiple priorities with confidentiality.

You will draft and edit correspondence, prepare minutes, agendas, and other high-level documents, handle invoices and contracts, and help coordinate working groups and

Qualifications

• High school graduation with post-secondary education or equivalent.
• Excellent writing skills and ability to develop clear, concise communications.
• Excellent judgment in setting priorities under deadlines.
• Experience supporting virtual teams and coordinating cross-functional activities.
• Superior interpersonal and relationship management skills.
• Ability to balance major concurrent tasks and projects.
• Proven ability to handle confidential information with discretion.
• Proficient in MS Word, PowerPoint, Outlook and Excel.

Responsibilities

• Provide administrative support to EVP, Joint Clinical Committees and VP FPSC.
• Schedule meetings, prepare agendas, minutes, and high-level documents including e-newsletters and reports.
• Process invoices and contracts with attention to detail and confidentiality.
• Coordinate working groups and steering committees to keep teams connected.

Skills

Administrative support

Written communication

Time management

Interpersonal skills

Multitasking

Problem solving

Microsoft Word

PowerPoint

Excel

Outlook

Email/Documentation

Education

High school diploma + post-secondary education

Tools

Word

PowerPoint

Outlook

Excel

Job description

Senior Administrative Assistant, Joint Clinical Committees (12 Month Contract)

• Pay or shift range: $51,360 CAD to $64,200 CAD

Description

At Doctors of BC our visionis to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward. Together, we make a difference so our doctors can make theirs. Join us today

THE JOB: Senior Administrative Assistant, Joint Clinical Committees (12 Month Contract)

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $51,360 - $64,200

Reporting to the Executive Vice President (EVP), Joint Clinical Committees, the Senior Administrative Assistant is responsible for providing administrative support to the EVP, JCC and VP, FPSC including scheduling and departmental administrative activities including working groups and steering committees.

The position requires strong organizational and proactive administrative skills, and the ability to manage multiple priorities simultaneously and effectively. The Senior Administrative Assistant is expected to have excellent oral and written communication skills as they will compose and edit correspondence and a variety of high-level documents for the EVP such as the department e-newsletter, meeting minutes, agendas, and power point presentations. This role will process invoices and contracts which will require someone with outstanding attention to detail, a high-level of confidentiality and political acumen to communicate with diverse team and committee members. The position will support a positive team culture by organizing team building activities and managing team communication channels.

WHAT SUCCESS LOOKS LIKE

Building Relationships (I):

• Establishes and maintains relationships and alliances.
• Shares information and readily determines to whom to go for relevant information.
• Seeks assistance and feedback in the problem solving process.
• Partners with others to achieve expectations.

Communication for Results (I):

• Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving.
• Seeks and shares relevant information, opinions, and judgments.
• Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

Initiative (I):

• Seeks out new challenges that require low to moderate risk taking and planning decisions.
• Determines the resources, team support, and technical needs necessary to enable success and procures them.
• Keeps responding to the challenge in spite of obstacles and setbacks.

Problem Solving (I):

• Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.
• Determines the potential causes of the problem and devises testing methodologies for validation.
• Shows empathy and objectivity toward individuals involved in the issue.
• Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.
• Recommends resource requirements and collaborates with impacted stakeholders.

Thoroughness (I):

• Demonstrates operational agility and renegotiates priorities as necessary.
• Uses organizational systems that result in multiple critical activities to be identified and completed on time.
• Puts systems in place and uses them to monitor and detect errors and problems.
• Tests and inspects outputs and applies quality checks prior to work submission.

Doctors of BC Team Member:

Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other's wellbeing.

WHAT YOU BRING

• High school graduation supplemented by post-secondary education such as business and secretarial courses, workshops and seminars as well as one year of related experience; OR an equivalent level or related work experience in lieu of post-secondary education may also be considered.
• Excellent writing skills and proven ability to develop clear, concise and comprehensive written communication
• Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines
• Experience in supporting team-building and social connections across a virtual team, an asset
• Superior interpersonal, oral communication and relationship management skills
• Adept at balancing major concurrent tasks and projects
• Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed
• Excellent computer skills using Word, PowerPoint, Outlook and Excel
• Demonstrated ability to work independently and as a member of the team

Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.

Doctors of BC recognize the pervasive and ongoing harms of colonialism faced by Indigenous peoples and that these harms include the widespread systemic racism against Indigenous peoples in BC's health system. Physicians have a significant role to play in addressing the health disparities that exist between Indigenous and non-Indigenous patients, and Doctors of BC is committed to continuing to advance reconciliation and address and eliminate racism in health care.

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. Weseek qualified applicants who share our commitments to equity, diversity and inclusion, and truth and reconciliation. We especially welcome applications from persistently and historically oppressed groups, including Indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, gender-diverse, and persons who identify as 2SLGBTQ+.

We acknowledge that the land Doctors of BC operates and supports physicians from is the traditional territories of the Coast Salish peoples including the Musqueam, Squamish, and Tsleil-Waututh Nations whose historical relationship with the land continues today. For Doctors of BC, acknowledging the land is an expression of cultural humility that involves recognizing our commitment to support the provision of culturally safe care to First Nations, Inuit, and Métis people in BC.