Senior Project Coordinator, Specialist Services Committee

Doctors-of-B; Vancouver; On-site; CAD 63,600 - 79,500; Full time

Job summary

Doctors of BC is seeking a Senior Project Coordinator to provide project and operational coordination for complex initiatives within the Specialist Services Committee. You will support planning, delivery and continuous improvement, reporting to the Manager, Operations.

The role involves leadership in planning, partner engagement, communications, curriculum/resource development, events and process improvement.

Qualifications

• A Bachelor’s degree in a related field and two years of progressive and related experience or an equivalent level of related work experience in lieu of post-secondary education.

Responsibilities

• Coordinate multiple operational functions including project management, financial coordination, reporting, communications, documentation, and partner support.
• Lead and coordinate projects from planning through implementation with internal teams, external partners, vendors, and subject matter experts to ensure objectives, timelines, and deliverables are achieved.
• Provide leadership in project planning, partner engagement, communications, curriculum or resource development, event coordination, and process improvement while aligning with organizational priorities and quality standards.

Skills

Project coordination

Budget management

Communication

Team collaboration

Problem solving

Education

Bachelor’s degree in a related field

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Senior Project Coordinator, Specialist Services Committee

• Pay or shift range: $63,600 CAD to $79,500 CAD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, internal equity, qualifications, and other job-related reasons.

Description

At Doctors of BC our visionis to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.
Together, we make a difference so our doctors can make theirs. Join us today!

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $63,600 - $79,500

TheSenior Project Coordinator, SSCprovides project and operational coordination to support the successful planning, delivery, and continuous improvement of complex initiatives. Reporting to the Manager, Operations, the role leads and coordinates projects from planning through implementation, working collaboratively with internal teams, external partners, vendors, and subject matter experts to ensure objectives, timelines, and deliverables are achieved. The Senior Project Coordinator provides leadership in project planning, partner engagement, communications, curriculum or resource development, event coordination, and process improvement while ensuring work aligns with organizational priorities and quality standards.

The role is responsible for coordinating multiple operational functions, including project management, financial coordination, reporting, communications, documentation, and partner support. The Senior Project Coordinator develops and implements tools, resources, and standardized processes, monitors project budgets and deliverables, coordinates meetings and events, and provides guidance to project teams to ensure work progresses effectively. Working with a high degree of autonomy, the role identifies risks and opportunities, recommends improvements, and supports the successful implementation of strategic initiatives while fostering collaborative relationships across the organization and with external partners.

WHAT SUCCESS LOOKS LIKE

• Establishes clear goals and priorities and determines criteria for assessing issues and opportunities.
• Systemically analyzes relationships between different information sources and apparently independent problems and issues.
• Proactively resolves highly complex, undefined issues and anticipates trends and outcomes that are not readily apparent on the surface.
• Translates analytical reports into management presentations, and provides guidance to resolve issues.
• Identifies areas of significant concern or opportunity and initiates research to identify critical problems.

Building Relationships (A):

• Maintains effective communication and collaborates significantly with peers, organization-wide
• Shares ideas, issues, and opportunities with members of personal networks and maintains relationships with relevant professional groups and organizations.
• Sets objectives necessary for obtaining feedback and assistance.
• Seeks referrals from others with relevant expertise and influence.

Problem Solving (A):

• Diagnoses problems using formal problem-solving tools and techniques from multiple angles and probes underlying issues to generate multiple potential solutions.
• Proactively anticipates and prevents problems.
• Devises, facilitates buy-in, makes recommendations, and guides implementation of corrective and/or preventive actions for complex issues that cross organizational boundaries and are unclear in nature.
• Identifies potential consequences and risk levels. Seeks support and buy-in for problem definition, methods of resolution, and accountability.

Thoroughness (A):

• Identifies potential areas of conflicting priorities and vulnerability in achieving standards.
• Reviews department’s progress against established goals, objectives, service level targets, and project
• Supports others in achieving deliverables by efficiently allocating resources and providing common organizing systems, techniques, and disciplines.
• Maintains a proactive work review and approval process prior to assignment completion.
• Solicits internal and external customer evaluation of performance and devises measures for improvement.

Communication For Results (A):

• Converses with, writes reports for, and creates/delivers presentations to all levels of colleagues and peer groups in ways that support problem solving, planning and consensus with business partners.
• Debates opinions, tests understanding, and clarifies judgments. Brings conflict into the open empathetically.
• Explains the context of multiple interrelated situations, asks searching, probing questions, and solicits expert advice prior to taking action and making recommendations.
  

Doctors of BC Team Member: Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

WHAT YOU BRING

• A Bachelor’s degree in a related field and two years of progressive and related experience or an equivalent level of related work experience in lieu of post-secondary education.
• Ability to work synergistically in a team environment and coordinate tasks and priorities with other team members.
• Experience working in the BC health care system or general knowledge of the BC health care system is preferred.
• Experience in project management and adept at balancing significant concurrent activities and projects with attention to detail and effective time management.
• Ability to apply logical and evaluative thinking to define problems, collect information, establish facts and determine optimal solutions.
• Excellent judgment in setting priorities, and managing time, identifying issues and problem-solving while working towards deadlines.
• Excellent diplomacy, communication and relationship management skills, with a demonstrated ability to interact with highly trained professionals and diverse stakeholders.
• Budget development and management skills are an asset.
• Demonstrated experience working in dynamic, challenging, and ambiguous environments.
• Knowledge of design and implementation of learning management systems and communication platforms an asset.
• Excellent research and writing skills and proven ability to develop clear and concise communication
• Ability to work effectively and efficiently independently and as a member of the team.
• Demonstrated proficiency with PC based software, particularly Microsoft PowerPoint, Word, Excel, and Outlook

Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.

Doctors of BC recognize the pervasive and ongoing harms of colonialism faced by Indigenous peoples and that these harms include the widespread systemic racism against Indigenous peoples in BC's health system. Physicians have a significant role to play in addressing the health disparities that exist between Indigenous and non-Indigenous patients, and Doctors of BC is committed to continuing to advance reconciliation and address and eliminate racism in health care.

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. Weseek qualified applicants who share our commitments to equity, diversity and inclusion, and truth and reconciliation. We especially welcome applications from persistently and historically oppressed groups, including Indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, gender-diverse, and persons who identify as 2SLGBTQ+.

We acknowledge that the land Doctors of BC operates and supports physicians from is the traditional territories of the Coast Salish peoples including the Musqueam, Squamish, and Tsleil-Waututh Nations whose historical relationship with the land continues today. For Doctors of BC, acknowledging the land is an expression of cultural humility that involves recognizing our commitment to support the provision of culturally safe care to First Nations, Inuit, and Métis people in BC.