Project Coordinator

Iconic Power Systems Inc.; Mississauga; On-site; CAD 60,000 - 85,000; Full time

Job summary

Iconic Power Systems Inc. in Mississauga is seeking a Project Coordinator to support the delivery of projects by coordinating administration, maintaining documentation, and supporting client reporting.

This role requires collaboration with Project Managers, Supervisors, and Operations to track deliverables through the project lifecycle. The ideal candidate will have a college or university degree and at least five years of project coordination experience, with knowledge of construction

Qualifications

• 5+ years in a project coordination role.
• Design‑build project experience is an asset.

Responsibilities

• Coordinate day‑to‑day project administration and support project execution.
• Prepare and maintain project schedules using Microsoft Project and/or Excel.
• Manage project documentation, document control, change management logs, RFIs, and project records.
• Assist with invoicing, quantity tracking, cash flow updates, forecasting, and client reporting.
• Support logistics coordination and site administration activities.
• Work closely with Project Managers, Project Controllers, Operations, and Construction Supervisors to ensure milestones and deliverables are achieved.
• Maintain accurate, organized project files and records.
• Build positive client relationships and provide professional project support throughout all phases of execution.

Skills

Construction lifecycles

HV construction knowledge

Organizational skills

Safety practices

Communication skills

Problem solving

Education

College degree

Job description

The Project Coordinator supports the successful delivery of Iconic Power Systems projects by working closely with Project Managers, Construction Supervisors, Operations, and the VP of Substations & Special Projects. This role is responsible for coordinating project administration, maintaining project documentation, supporting client reporting, and ensuring project deliverables are tracked and completed throughout the project lifecycle.

Key Responsibilities

• Coordinate day‑to‑day project administration and support project execution.
• Prepare and maintain project schedules using Microsoft Project and/or Excel.
• Manage project documentation, document control, change management logs, RFIs, and project records.
• Assist with invoicing, quantity tracking, cash flow updates, forecasting, and client reporting.
• Support logistics coordination and site administration activities.
• Work closely with Project Managers, Project Controllers, Operations, and Construction Supervisors to ensure project milestones and deliverables are achieved.
• Maintain accurate, organized project files and records.
• Build positive client relationships and provide professional project support throughout all phases of execution.

Qualifications

Education

• College or University degree preferred; equivalent experience will be considered.

Experience

• Minimum 5 years of experience in a project coordination or project-based role.
• Design‑build project experience is considered an asset.

Skills & Knowledge

• Understanding of construction project lifecycles.
• Knowledge of high‑voltage construction, civil earthworks, and project financial management.
• Strong organizational, planning, and multitasking abilities.
• Working knowledge of health and safety practices in a construction environment.
• Excellent communication and stakeholder management skills.
• Strong problem‑solving skills and sound professional judgment.

Requirements

• Valid Class G Driver's License.
• Strong written and verbal communication skills.
• Ability to work effectively with clients, field personnel, and cross‑functional teams in a fast‑paced environment.