Project Coordinator - Ontario

Dheya; Guelph; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Extended health benefits

RRSP matching

Learning & development opportunities

Job summary

Dheya is seeking a Project Coordinator to assist the project team in administering and delivering construction projects. You will be responsible for document control, change management, quality control, and information management, working closely with the Project Manager and Superintendent.

The role emphasizes on-site support, safety documentation, and proactive communication to ensure projects run from conception to completion with integrity and efficiency.

Qualifications

• 2-5 years of progressive experience in construction or related field.
• Diploma, certificate or degree in Building Technology, Project Management, or related discipline.

Responsibilities

• Coordinate project documentation, change management, and quality control.
• Maintain document control and communications with sub-trades/consultants.
• Assist on-site with safety documentation and site support.
• Monitor progress, update schedules and budgets, and review invoices.

Skills

Microsoft 365

Communication

Interpersonal skills

Attention to detail

Time management

Education

Building Technology

Project Management

Tools

Microsoft 365 Suite

Job description

Role: The Project Coordinator (PC) assists the project team to administer and deliver construction projects and is fully accountable to the Project Manager for document control, change management, quality control, and information management of each project. The PC is responsible for all project documentation including contract processing and communicating with sub-trades/consultants, working closely with the Superintendent and Project Manager regarding project details. The PC will provide support to construction staff on site, assisting in collection of safety documentation, participating in safety reviews, coordinating with superintendents to submit requests for information, communicating with sub-trades on non-conformance issues and taking regular progress information on the project.

To be successful in this role, the candidate should be a highly motivated leader who achieves a high level of productivity without the need for oversight.

Who you are: You are a detail-oriented and proactive professional with a strong understanding of construction processes and documentation. You thrive in a fast-paced environment, balancing multiple priorities while maintaining accuracy and clear communication. Safety is a core value for you, you actively promote and uphold safety standards on every project. You build strong relationships with project teams and stakeholders and take ownership to ensure projects run smoothly from start to finish.

Key Responsibilities

• Perform a variety of duties as assigned by the Project Manager or Superintendent including but not limited to administrative duties (RFI’s shop drawings, etc), update schedules and budgets, and monitor cost controls and other assigned duties on the project.
• Work with Project Managers/Superintendent to update project schedule and budget to identify potential issues.
• Document meetings, action items, and other pertinent project deliverables/decisions
• Monitor the change management process, identify change events, prepare and/or submit change notices, track changes to the project scope, and present to the Project Manager/Superintendent when required
• Assist with drawings, drawing records, revisions, site instructions and change orders
• Obtain and provide written documentation for all clarifications and instructions
• Contributes to the successful execution of projects, in accordance with contract and quality requirements.
• Primary point of contact between consultant, trades, and site superintendent to facilitate the project from conception to completion
• Ensure as-built/record drawings are produced on a regular frequency with informal field changes and formal updates from the consulting team
• Review the project site and confirm work is in compliance with drawings and specifications/contract documents
• Review and subcontract invoices in comparison to submitted progress claims
• Ensure compliance with all Occupational Health & Safety Acts applicable to the Province/State in which the project is being executed

Required Experience and Qualifications:

• 2-5 years of progressive experience in construction or combination of education and experience.
• Diploma, certificate or degree in Building Technology, Project Management, or other related discipline.

Required Skills and Knowledge:

• Understanding of construction standards, methods, assemblies, plans, specifications, regulations, and codes.
• Ability to read and interpret construction documents.
• Ability to execute reliably in a fast-paced environment with a diligent and keen attention to detail.
• Ability to manage multiple tasks and take direction from various project team members.
• Proficient in Microsoft 365 Suite (Outlook, SharePoint, Word, Excel, Teams).
• Excellent interpersonal, communication, and problem-solving skills.
• Ability to work independently, prioritize tasks, and maintain confidentiality.
• Possesses emotional intelligence and the ability to build and foster professional relationships.
• Comfortable balancing tactical and strategic responsibilities in a growing organization.
• A competitive compensation package, including extended health benefits, RRSP matching, and opportunities for continued learning and development.
• Salary Range: $65,000 - $90,000
• A workplace that values integrity, collaboration, and the long-term growth of both our employees and our company