Project Coordinator: Lighting & Manufacturing Ops

Finlink Group; Pointe-Claire; On-site; CAD 55,000 - 72,000; Full time

Job summary

Finlink Group is seeking a Project Coordinator in Montreal to bring structure and follow-through across client projects. You will work closely with distributors, clients, engineering, and production from kickoff to delivery, ensuring timelines, documentation, and procurements stay on track.

The role emphasizes organized multitasking, clear communication, and proactive problem-solving in a fast-paced environment, with English and French as valuable assets for coordination.

Qualifications

• 2 to 5 years of project coordination experience, ideally in lighting, construction, or manufacturing.
• Strong organizational skills and comfort managing multiple tasks at once.
• Clear communicator with solid customer service instincts.
• Familiarity with Asana or Monday.com and Microsoft Office.
• Detail oriented, analytical, and proactive when solving problems.
• Bilingual in English and French is an asset.

Responsibilities

• Coordinate and manage project timelines, deliverables, and day to day workflows.
• Serve as the main point of contact for distributors, clients, and internal teams.
• Prepare and maintain project documentation, schedules, and status updates.
• Put together lighting coordination documents for client and project manager review.
• Create, track, and respond to RFIs to keep information clear and aligned.
• Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers.
• Generate and manage purchase orders according to project needs.
• Track manufacturing timelines and delivery schedules to keep projects on pace.
• Support the sales team with product specs, pricing, and customer requests.
• Monitor inventory and coordinate with production on custom builds or larger orders.
• Spot potential issues early and work to resolve them before they become setbacks.
• Keep communication clear and timely across every stakeholder involved.
• Contribute ideas to improve workflows as the company continues to grow.

Skills

Project coordination

Organizational skills

Communication

PM tools: Asana

PM tools: Monday.com

Microsoft Office

Job description

Finlink Group is seeking a Project Coordinator in Montreal to bring structure and follow-through across client projects. You will work closely with distributors, clients, engineering, and production from kickoff to delivery, ensuring timelines, documentation, and procurements stay on track.

The role emphasizes organized multitasking, clear communication, and proactive problem-solving in a fast-paced environment, with English and French as valuable assets for coordination.