Project Coordinator

LEDPAX; Montreal (administrative region); On-site; CAD 52,000 - 66,000; Full time

Job summary

LEDPAX is building our Montreal team and seeking a driven Project Coordinator to support lighting projects from kickoff to delivery. You will collaborate with distributors, clients, engineering, and production to ensure accuracy, timely communication, and smooth execution across the project lifecycle.

Ideal candidates have 2–5 years of coordination experience, strong organization and communication, and proficiency with Asana, Monday.com, and MS Office.

Qualifications

• 2–5 years of project coordination experience in lighting, construction, or manufacturing.
• Excellent organization and multitasking abilities.
• Strong communication and customer service skills.
• Bilingual (English/French) a plus.

Responsibilities

• Coordinate and manage project timelines, deliverables, and workflows.
• Act as the main point of contact for distributors, clients, and internal teams.
• Prepare and maintain project documentation, schedules, and status reports.
• Prepare lighting coordination documents for client & project manager approval.
• Create, track, and respond to RFIs to ensure clarity and alignment.
• Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers.
• Generate, process, and manage purchase orders in accordance with project requirements.
• Track manufacturing timelines and delivery schedules to ensure on-time project execution.
• Support the sales team with product specifications, pricing, and customer needs.
• Monitor inventory levels and coordinate with production for custom builds or large orders.
• Proactively identify and resolve project challenges.
• Ensure timely, clear communication across all stakeholders.
• Contribute to workflow improvements as LEDPAX continues to scale.

Skills

Organization

Multitasking

Communication

Customer Service

Attention to Detail

Tools

Asana

Monday.com

Microsoft Office

Job description

About LEDPAX

LEDPAX is one of North America’s fastest-growing LED lighting manufacturers, delivering high-performance, energy-efficient commercial and industrial lighting solutions through a strong distributor network. We push the boundaries of lighting innovation with modern engineering, custom solutions, and a commitment to quality that sets us apart in the industry.

As our presence expands across the continent, we’re building our Montreal team and looking for a driven, detail-oriented Project Coordinator who wants to grow with a dynamic, innovative company. If you’re energized by fast-paced environments, enjoy bringing complex projects to life, and want to be part of a company that’s truly scaling — this role is for you.

Why Join LEDPAX?

Rapid company growth and exciting market momentum

Collaborative culture with hands-on mentorship

Opportunity to work on impactful lighting projects across North America

Clear pathways for career growth

Work with cutting-edge LED products and technology

The Opportunity

As a Project Coordinator, you will be an essential part of the operational success of our lighting projects — ensuring accuracy, communication, and smooth execution from kickoff to delivery. You will work closely with distributors, clients, engineering, and production to support every stage of the project lifecycle.

Key Responsibilities

• Coordinate and manage project timelines, deliverables, and workflows
• Act as the main point of contact for distributors, clients, and internal teams
• Prepare and maintain project documentation, schedules, and status reports
• Prepare lighting coordination documents for client & project manager approval
• Create, track, and respond to RFIs (Requests for Information) to ensure clarity and alignment
• Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers
• Generate, process, and manage purchase orders in accordance with project requirements
• Track manufacturing timelines and delivery schedules to ensure on-time project execution
• Support the sales team with product specifications, pricing, and customer needs
• Monitor inventory levels and coordinate with production for custom builds or large orders
• Proactively identify and resolve project challenges
• Ensure timely, clear communication across all stakeholders
• Contribute to workflow improvements as LEDPAX continues to scale

Qualifications

• 2–5 years of project coordination experience (lighting, construction, or manufacturing preferred)
• Excellent organization and multitasking abilities
• Strong communication and customer service skills
• Proficiency with project management tools (Asana, Monday.com, etc.) and Microsoft Office
• Detail-oriented, analytical, and proactive in problem-solving
• Bilingual (English/French) a plus

Who You Are

• A strong communicator who enjoys working with many stakeholders
• Highly organized and capable of managing multiple priorities
• Someone who thrives in a growing, fast-paced environment
• A team player with a solutions-driven approach
• Excited about technology, innovation, and modern lighting solutions

Ready to Grow With Us?

If you’re looking for a place where your work has real impact and your growth is supported, LEDPAX would love to hear from you. Join us and help shape the future of commercial LED lighting — one project at a time.