PROJECT COORDINATOR

Finlink Group; Saint-Laurent-de-l'Île-d'Orléans; On-site; CAD 42,000 - 65,000; Full time

Job summary

Finlink Group is seeking a Project Coordinator to bring structure and clear communication across distributors, clients, engineering, and production from kickoff through delivery. You will manage timelines, document progress, and keep stakeholders informed in a fast-paced environment.

Ideal candidates have 2–5 years of coordination experience, strong organizational and customer service skills, and familiarity with PM tools like Asana or Monday.com, plus Microsoft Office.

Qualifications

• 2–5 years of project coordination experience, ideally in lighting, construction, or manufacturing.
• Strong organizational skills and ability to manage multiple tasks.
• Clear communicator with solid customer service instincts.
• Familiarity with project management tools such as Asana or Monday.com, plus Microsoft Office.
• Detail oriented, analytical, and proactive problem solver.
• Bilingual in English and French is an asset.

Responsibilities

• Coordinate and manage project timelines, deliverables, and daily workflows.
• Serve as main contact for distributors, clients, and internal teams.
• Prepare and maintain project documentation, schedules, and status updates.
• Create lighting coordination documents for review by client and PM.
• Create, track, and respond to RFIs to keep information clear.
• Prepare, submit, and follow up on submittals for approvals.
• Generate and manage purchase orders as needed.
• Track manufacturing timelines and delivery schedules.
• Support the sales team with product specs, pricing, and customer requests.
• Monitor inventory and coordinate with production on custom builds.
• Spot potential issues early and resolve them.
• Keep communication clear and timely across stakeholders.
• Contribute ideas to improve workflows as the company grows.

Skills

Organizational skills

Communication

Multitasking

Customer service

PM tools knowledge

Tools

Asana

Monday.com

Microsoft Office

Job description

PROJECT COORDINATOR

Are you the kind of person who keeps every detail in order while everyone else is juggling ten things at once? We're looking for a Project Coordinator who brings structure, clarity, and follow through to every project they touch. In this role, you'll be at the center of our client's projects, working closely with distributors, clients, engineering, and production to keep everything moving smoothly from kickoff through delivery.

Key Responsibilities

• Coordinate and manage project timelines, deliverables, and day to day workflows
• Serve as the main point of contact for distributors, clients, and internal teams
• Prepare and maintain project documentation, schedules, and status updates
• Put together lighting coordination documents for client and project manager review
• Create, track, and respond to RFIs to keep information clear and aligned
• Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers
• Generate and manage purchase orders according to project needs
• Track manufacturing timelines and delivery schedules to keep projects on pace
• Support the sales team with product specs, pricing, and customer requests
• Monitor inventory and coordinate with production on custom builds or larger orders
• Spot potential issues early and work to resolve them before they become setbacks
• Keep communication clear and timely across every stakeholder involved
• Contribute ideas to improve workflows as the company continues to grow

Qualifications

• 2 to 5 years of project coordination experience, ideally in lighting, construction, or manufacturing
• Strong organizational skills and comfort managing multiple tasks at once
• Clear communicator with solid customer service instincts
• Familiarity with project management tools such as Asana or Monday.com, along with Microsoft Office
• Detail oriented, analytical, and proactive when solving problems
• Bilingual in English and French is an asset

Who You Are

• A natural communicator who enjoys coordinating across many stakeholders
• Organized and able to manage several priorities without missing a step
• Motivated by a fast paced, growing environment
• A team player who brings a solutions focused mindset to the table
• Curious about technology, innovation, and the future of lighting solutions