Project Coordinator / IT Project Analyst, IT

Apex Systems; Toronto; Hybrid; CAD 62,000 - 76,000; Full time

Benefits offered by this job

Training programs for certification

Certification discounts

Job summary

Everforth Apex invites an experienced IT Project Coordinator / Project Analyst to drive planning and execution for a new facility expansion and relocation. You will serve as the primary liaison between IT and the project team, translating milestones into IT deliverables, timelines, and resource needs.

Ideal candidates combine coordination with hands-on IT infrastructure knowledge, supporting office and lab deployments, AV, security, and end-user computing transitions.

Qualifications

• Bachelor's degree in IT, Engineering, Business, Project Management, or related discipline.
• 5+ years of project coordination, project analyst, or project management experience.
• Experience supporting office relocations, laboratory expansions, manufacturing facilities, or capital projects.
• Basic understanding of IT infrastructure, end-user computing, networking, AV systems, or technology deployment processes.
• Experience coordinating multiple stakeholders across business and technical teams.

Responsibilities

• Work directly with the IT representative within the new facility expansion project team.
• Review project schedules, design packages, meeting minutes, milestone plans, and action trackers to identify IT impacts and required deliverables.
• Translate project milestones into IT workstreams, action plans, dependencies, and resource requirements.
• Develop and maintain integrated IT project schedules aligned with overall timelines.
• Coordinate IT planning activities related to facility buildout, renovations, equipment moves, laboratory readiness, AV deployment, network implementation, security systems, and infrastructure commissioning.
• Facilitate stakeholder meetings to gather IT requirements and clarify project expectations.
• Coordinate status updates from IT SMEs and consolidate information for project reporting.
• Ensure IT risks, issues, and decisions are communicated to project leadership.

Skills

Organization

Communication

Documentation

Stakeholder coordination

Education

Bachelor's degree

Tools

Microsoft Project

Microsoft 365

Excel

PowerPoint

Teams

SharePoint

Job description

Job#: 3056422

Job Description:

Project Coordinator / IT Project Analyst, IT

Client: Biotechnology company

Contract duration: 12-month contract (possibility of extension)

Location: Hybrid, Downtown Toronto

Pay Rate: $45-55/hr

Description of Position

Our client is seeking an experienced IT Project Coordinator / Project Analyst to support the planning and execution of their new facility expansion and relocation project. This role will serve as the primary liaison between the project management team and IT, ensuring that facility, laboratory, office, infrastructure, AV, security, and operational readiness milestones are translated into clear IT deliverables, timelines, dependencies, and resource requirements.

The ideal candidate combines project coordination skills with hands-on knowledge of IT infrastructure, laboratory and office technology deployments, facility expansions, relocations, and operational transitions. This individual will provide visibility to the IT organization regarding upcoming project activities, facilitate cross-functional planning, track IT commitments, and ensure project information is communicated in a manner that supports executive and project governance reporting.

Responsibilities

• Work directly with the IT representative within the new facility expansion project team.
• Review project schedules, design packages, meeting minutes, milestone plans, and action trackers to identify IT impacts and required deliverables.
• Translate project milestones into IT workstreams, action plans, dependencies, and resource requirements.
• Develop and maintain integrated IT project schedules aligned with overall project timelines.
• Coordinate IT planning activities related to facility buildout, renovations, equipment moves, laboratory readiness, AV deployment, network implementation, security systems, and infrastructure commissioning.
• Facilitate stakeholder meetings to gather IT requirements and clarify project expectations.
• Coordinate status updates from IT subject matter experts and consolidate information for project reporting.
• Ensure IT risks, issues, and decisions are communicated effectively to project leadership.
• Support deployment and readiness activities for:

• Network and telecommunications infrastructure
• Laboratory systems and instrumentation connectivity
• AV and conference room technologies
• Physical security and access control systems
• End-user computing equipment
• Printing and collaboration technologies

Minimum Requirements

• Bachelor's degree in Information Technology, Engineering, Business, Project Management, or related discipline.
• 5+ years of project coordination, project analyst, or project management experience.
• Experience supporting office relocations, laboratory expansions, manufacturing facilities, or capital projects.
• Basic understanding of IT infrastructure, end-user computing, networking, AV systems, and technology deployment processes.
• Experience coordinating multiple stakeholders across business and technical teams.

Preferred Requirements

• Strong organizational, communication, and documentation skills.
• Experience supporting life sciences, biotechnology, pharmaceutical, GMP, or laboratory environments.
• Hands-on experience with one or more domains, such as infrastructure, end-user computing, networking, AV systems, or technology deployment processes.
• Prior involvement with facility construction, expansion, commissioning, qualification, or operational readiness programs.
• Familiarity with vendor management and construction project coordination.
• PMP, CAPM, PMI-ACP, or equivalent project management certification.
• Experience managing technology components of office and laboratory moves.
• Advanced proficiency with Microsoft Project, Microsoft 365, Excel, PowerPoint, Teams, and SharePoint.

Everforth Apex Benefits Overview

In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

About Everforth Apex

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.