Project Coordinator General Construction

Steel River Group; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in Calgary is seeking a Project Coordinator for General Construction. This role involves planning, organizing, and directing construction activities while collaborating closely with project managers to ensure successful project delivery. The ideal candidate will possess strong communication and organizational skills, and will be responsible for maintaining project documentation and managing stakeholder communications. Join a dedicated team focused on delivering top-tier results and supporting local communities.

Qualifications

• Bachelor's degree in business or equivalent required.
• Excellent written and verbal communication skills.

Responsibilities

• Assist project managers with schedule updates and project controls.
• Compile and prepare monthly claims and invoices.
• Manage project documentation and communication.

Skills

Communication

Organization

Time Management

Project Planning

Multitasking

Education

Bachelor’s degree in business

Tools

MS Office

SAP

Job description

Steel River was born out of a deep belief that there has never been a better time to reimagine how an Indigenous Business defines, creates and captures value for our people and alliance partners. Steel River focuses greatly on our workplace culture; where People and Relationships are at the core of our foundation. We believe that success will be achieved when a group of likeminded individuals operate in a collaborative environment.

Steel River Group is seeking a Project Coordinator – General Construction to join our growing team of experienced and dedicated professionals. The Project Coordinator will be an integral part in planning, organizing and directing the activities of a construction project, under the direction of a general manager. You will work on-site most of the time, looking after the day-to-day responsibilities of the project.. This individual will work closely with construction & operations to achieve optimal project outcomes.

Key Job Duties :

• Work alongside experienced project managers to learn the keys to client relationship building and successful project delivery.
• Provide project support to Project Managers by performing schedule updates, maintaining project controls, developing progress reports and preparing tender and contract documents.
• Attend various project meetings, capturing accurate action items and key decisions in meeting minutes.
• Provide a communication path between the Project Manager and other project stakeholders.
• Ensure that project activities are conducted in accordance with Steel River Group’s Policies and Procedures.
• Utilize Buildertrend and Microsoft Office Suite to create project organization and communication charts for clear communication within the project team.
• Participate in all Project Meetings, document meeting minutes, and distribute them to relevant parties.
• Effectively communicate project-related information, prioritize stakeholder needs and ensure timely and cost-effective fulfillment of project deliverables.
• Compile, prepare, and review all monthly claims, including Trade and Supplier invoices and supporting documentation.
• Engage with trade contractors and suppliers regarding invoices and project schedules.
• Maintain a diligent follow-up system with Site Superintendents and Project Managers regarding invoice status and signature requirements, ensuring that accounting processes and payment commitments are met.
• Manage effective follow-up on Requests for Information (RFIs), Site Instructions (SIs), and other project-related queries to ensure timely responses and resolutions.
• Manage the receipt, distribution, and filing of Shop Drawings to maintain an organized project documentation system.
• Perform daily filing duties, reports, and other essential documents, ensuring easy access and retrieval.
• Aid in the weekly processing and submission of timesheets in alignment with efficient payroll management.
• Take responsibility for record-keeping and management of provided office equipment, including rental and company-owned equipment.
• Review, disseminate, and file all relevant documents from Consultants and City Inspections throughout the project's lifecycle.
• Gather and organize all Project Close-Out documents, including Operation and Maintenance (O&M) Manuals and Warranty Documents, as required.
• Administer Site Orientations when necessary to ensure project safety and compliance.
• Assist site superintendents in scheduling deliveries and installation dates, contributing to project efficiency.
• Assist with the Contract and Purchase Order Management process, including creating and tracking Contract and Purchase Order Awards, managing Contract Control documents, and handling Contract Awards, Change Orders, and approval.
• Assist with the Contract Execution Tracking, including maintaining a Contract Execution Tracking Log to monitor and track the progress of contract execution.
• Support management in generating and issuing monthly reports and other necessary documentation.
• Collaborate as needed in the tendering process.
• Monitor Project Construction Schedules and Material Deliveries to identify and address potential delays or issues.
• Uphold quality control, integrity, and excellence in all project-related activities, promoting a commitment to delivering top-tier results.
• Support the economic and social well-being of the communities the company operates in, leading local and Indigenous procurement practices.
• Other tasks and duties as assigned. These duties may fall out of the scope as described to support the business in whatever capacity deemed required.

Knowledge / Experience Required :

• Bachelor’s degree in business, or equivalent.
• Excellent written and verbal communication skills, as well as strong presentation and organizational skills
• Strong ability to organize and plan computer literacy, time management, project planning and project deliverables.
• Ability to multitask, in both capacities of handling multiple clients / jobs / projects and be able to carry out multiple tasks and scalability within each project.
• Must be a self starter and motivated working under minimal supervision.
• Working knowledge of MS Office and SAP
• The Calgary Office and project work sites

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Thank you in advance for including Steel River Group in your career search! Only selected candidates will be contacted.

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