Project Coordinator - Doors and Hardware at Trillium Architectural Products

Trillium Architectural Products; Toronto; Hybrid; CAD 50,000 - 61,000; Full time

Benefits offered by this job

Dental care

Extended health care

On-site parking

Job summary

Trillium Architectural Products is seeking a bright, organized Project Coordinator to join our team for major commercial and institutional projects. This permanent, full-time, hybrid role involves coordinating deliveries, documentation, and schedules to ensure projects run smoothly on site in North York/Greater Toronto area.

You will work with Project Management to maintain schedules, manage shop drawings, RFIs, and closeout documents, and communicate with general contractors, subtrades, and

Qualifications

• Highly organized and willing to learn.
• Attention to detail and accuracy are key to success.
• Proactive, diligent, and able to follow standard procedures.
• Minimum 2 years’ experience as a Project Coordinator in a related field, plus relevant post-secondary degree/diploma.
• Knowledge of commercial doors, hardware, access control and/or automatic operators is a major advantage.
• Strong knowledge of construction documents, drawings and contracts.
• Excellent verbal and written communication in English.

Responsibilities

• Support Project Management teams by keeping jobs organized and on track.
• Maintain documents, monitor correspondence, and manage schedules on complex projects (doors, frames, hardware, access control, operators).
• Coordinate with Project Manager to establish and maintain project schedule.
• Monitor deliverables, procurement schedules, submission packages and milestones.
• Oversee communication with General Contractor, subtrades and internal departments.
• Provide admin project support (spreadsheets, project documents).
• Assign tasks to team members and track progress.
• Assemble and track project documents (shop drawings, RFIs, closeout docs).
• Schedule meetings, record minutes, and assign follow-up tasks.
• Coordinate product deliveries and installations per project schedule and site conditions.

Skills

Organization

Communication

Multi-tasking

Proactivity

Attention to detail

Team coordination

Education

Post-secondary degree or diploma in Construction Management, Architectural Studies or Interior Design

Tools

Bluebeam

Excel

Outlook

AutoCAD

Job description

PROJECT COORINDATOR - MAJOR PROJECTS

Trillium Architectural Products is a leader in the door and hardware industry. We work with architects, designers and contractors to create safe, secure and functional door openings for large-scale commercial and institutional projects. We are seeking a bright, organized individual to join our team as a Project Coordinator. This is a permanent, full-time position with a salary and benefits. This Full time on site position offers great opportunities for career growth.

RESPONSIBILITIES

• Project Coordinators support our Project Management teams by keeping jobs organized, on track, and running smoothly.
• They maintain documents, monitor correspondence and manage schedules on complex projects that include the supply and installation of doors, frames, hardware, electronic access control devices and automatic door operators.
• Coordination
• Work with Project Manager to establish and maintain project schedule
• Monitor status of deliverables, procurement schedules, submission packages and other project milestones
• Oversee communication with General Contractor, subtrades and internal departments
• Provide administrative project support, such as updating and maintaining spreadsheets and project documents on an ongoing basis
• Assign tasks to team members and track progress
• Assemble, submit and track project documentation, including shop drawings, product cut sheets, RFIs and closeout documents
• Schedule and attend meetings, record minutes and assign tasks for ongoing projects
• Coordinate product deliveries and installations in accordance with the project schedule and site conditions.
• Save and organize all correspondence, documents and other files in accordance with Trillium standards
• Document Control
• Identify, download and save key project information for projects, including site instructions, specifications, drawings and revisions
• Review and summarize project documents as requested by the Project Manager, including floor plans, specifications, electrical drawings and other documents as required
• Ensure the most current and up-to‑date documents are available and filed appropriately

QUALIFICATIONS

• The ideal candidate is highly organized, cooperative and willing to learn.
• Accuracy and attention to detail are key to your success.
• You are proactive, diligent and able to follow standard procedures.
• Minimum 2 years’ experience as a Project Coordinator in a related field, as well as post-secondary degree or diploma in Construction Management, Architectural Studies or Interior Design.
• Knowledge of commercial doors, hardware, access control and/or automatic operators is a major advantage.
• Understanding of construction documents, drawings and contracts.
• Strong knowledge of Bluebeam (including Sessions and markup tools), Excel and Outlook required.
• AutoCAD experience is a bonus.
• Able to communicate effectively and professionally via email and telephone with colleagues, customers, suppliers and subcontractors.
• Exceptional organizational skills, attention to detail and multitasking skills.
• Able to stay focused, even with interruptions.
• Excellent verbal and written communication skills in English.

Pay: From $55,000.00 per year

Benefits

• Dental care
• Extended health care
• On-site parking

Work Location: Hybrid remote in North York, ON M3C 2H2

Note: Trillium provides equal opportunities for employment to people of all backgrounds and abilities.

Please notify us if you need an accommodation due to a disability at any point in the recruitment process.

We do not use AI to review applications or assess candidates.