Project Coordinator, Change Management (12 Months Contract)

omers; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

OMERS is seeking a Project Coordinator, Change Management to support a multi-year Finance Transformation initiative transitioning to a cloud-based ERP system in Toronto. The role focuses on coordinating the Organizational Change Management workstream, communications, training, and milestone tracking to ensure timely delivery.

The ideal candidate will have 2–3 years of project delivery or change management experience, strong organizational skills, and proficiency with MS Office tools.

Qualifications

• Undergraduate degree in Business, Technology, Finance, Accounting, or equivalent experience.
• 2–3 years' experience supporting project delivery, change management, communications, training, or stakeholder engagement.
• Experience in fast-paced environments and with Finance, Technology, or Real Estate preferred.
• Strong written and verbal communication, and organizational skills.

Responsibilities

• Support workstream planning and coordination across change management, communications, training, and post-go-live support.
• Coordinate stakeholder engagement activities, meetings and team forums.
• Assist in developing and maintaining project materials, newsletters, and SharePoint content.
• Track questions, feedback, decisions, risks and action items related to change management and training.
• Schedule and coordinate training logistics and learner communications.

Skills

Project coordination

Communication

Organization

Attention to detail

MS Office proficiency

Education

Bachelor's degree in Business or related field

Tools

Microsoft Office Suite

SharePoint

Teams

PowerPoint

Copilot

Job description

Choose a workplace that empowers your impact. Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don't just work anywhere - come build tomorrow together with us.

Are you looking to join an innovative, global company who creates social and economic value through real estate? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service focused. We get stuff done and have fun doing it! We take great pride in contributing to our communities and we believe that what is good for the environment and society, is good for business. Together we deliver exceptional experiences to our 2 million+ daily customers.

Role Summary

The Project Coordinator, Change Management is responsible for supporting the delivery of a multi-year Finance Transformation initiative that involves transitioning to a cloud-based ERP system.

The Project Coordinator will play an important role in helping the Organizational Change Management (OCM) workstream coordinate activities across impacted stakeholder groups, maintain clear and consistent communications, support training development and delivery, and help ensure all project milestones are achieved within the required timelines.

• Supporting workstream planning, tracking, and coordination across change management, communications, training, and post-go-live support activities
• Coordinating stakeholder engagement activities, including meetings and team forums
• Supporting the development and maintenance of project materials, including meeting decks, newsletters, FAQs, SharePoint content, and other key deliverables
• Helping track, organize, and follow up on questions, feedback, decisions, risks, issues, and action items related to change management and training
• Coordinating training scheduling, logistics, learner communications and engagement activities, attendance tracking, and training completion follow-up
• Supporting the organization, review, and maintenance of training materials such as quick reference guides, e-learning modules and instructor-led session resources
• Maintaining OCM-related project tools, trackers, calendars, and work items to provide visibility into progress, dependencies, and upcoming milestones
• Scheduling, coordinating, and participating in meetings and events, collecting and distributing relevant materials, taking detailed meeting notes, and following up on action items
• Other contributions, as the team may need and as opportunities arise

Required Skills & Experience

• Undergraduate degree in Business, Technology, Finance, Accounting, or equivalent experience and qualifications
• 2-3 years' experience supporting project delivery, change management, communications, training, or stakeholder engagement activities, preferably in a Finance, Technology, or Real Estate environment
• Experience delivering projects or supporting projects/programs in a fast-paced environment
• Strong organizational and project management skills
• Proficiency in MS Office tools (Teams, Outlook, Excel PowerPoint, Sharepoint, Copilot)
• Excellent written and verbal communication skills
• Detail-oriented and ability to manage multiple initiatives at the same time, across multiple teams and business functions

Preferred Skills & Experience

• Familiarity with Enterprise Resource Planning (ERP) software
• Knowledge of organizational change management, communications and training practices is an asset
• Experience with in-person training logistics and/or meeting room technology
• Experience with Learning Management Systems (LMS) a nice to have
• A self-starter, proactive and motivated to create positive change
• Curiosity, humility and an eagerness to learn;
• A people-first focus with a team-oriented mentality;
• A sense of urgency, optimism, and a desire to deliver excellence; and
• Strong orientation towards strategy, change and results.
• Strong relationship-building skills and the ability to work effectively with project teams, business stakeholders and leaders