Project Coordinator, Building Services

Sinai Health System; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading healthcare institution is seeking a Project Coordinator to support Building Services/Facilities. The ideal candidate will manage project tasks, ensure compliance with standards, and collaborate with various departments to minimize construction impact on operations. Strong problem-solving and communication skills are essential.

Qualifications

• 3 years of experience in construction project management or facilities management.
• PMP Certificate preferred.
• 3 years of experience related to healthcare preferred.

Responsibilities

• Coordinate project-related tasks as assigned and support operational readiness.
• Ensure compliance with safety standards and operational reliability.
• Administer and monitor the Computerized Maintenance Management System (CMMS).

Skills

Proficiency in Microsoft Windows

Investigation and analytical skills

Excellent communication skills

Time management

Flexibility in working hours

Education

Degree or diploma in engineering, architecture technology, or construction-related field

Tools

AutoCAD 2007 or higher

Job description

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Job Type

Regular Full Time

1

Organizational Department

Employee Group

Non Union

Location

Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)

Travel Requirement

Travel required between campuses and other locations

Hours (subject to change)

37.5 hours per week; due to the nature of the position, must be flexible to work additional hours as required.

Salary Scale

Job Description

Sinai Health is looking for an experienced Project Coordinator to support the Building Services/Facilities.

The Project Coordinator is a key member of the Building Services/Facilities team, providing dedicated support with flexible availability, including evenings, nights, weekends, and holidays. This role is responsible for proactively coordinating project-related activities and supporting operational readiness during shutdowns. A primary focus is minimizing the impact of construction on patients, staff, and building operations through effective communication. The Project Coordinator plays a critical role in ensuring facilities systems remain functional and compliant throughout the various phases of redevelopment and associated decanting activities.

In this role you will:

• Coordinate a variety of project related tasks as assigned by the Senior Manager or Director, Building Services
• Support the scheduling and coordination of planning meetings with department representatives, consultants and required team members
• Participate in the review, analysis and evaluation of drawings, specifications and reports related to Building Services/Facilities related projects
• Collaborate with Facilities leadership and various departments within capital planning to support ongoing operations and ensure smooth project execution
• Ensurethe reliability and safe operation of all electrical networks and life support electrical systems in the building and overseeing the alteration and modification of such systems within established parameters and safety standards
• Ensure the optimal operation and inspection of all electrical equipment and appliances in compliance with national and provincial codes and standards
• Assist in the maintenance and coordination of plumbing, drainage, steam distribution, tube transport, HVAC systems, and other hospital-related equipment
• Overseethe scheduling of all maintenance activities, ensuring appropriate and timely completion
• Administer and monitor the Computerized Maintenance Management System (CMMS), including task assignment, data input, and work order tracking
• Carryout periodic operational tests and inspections to comply with applicable regulations and standards
• Assist in managing minor construction and infrastructure upgrade projects, including scope definition, budgeting, procurement coordination, and contractor oversight
• Maintain organized documentation of all project activities, correspondence, and decisions for audit and record-keeping purposes
• Track and monitor project timelines, deliverables, and risks to ensure adherence to project goals
• Prepare reports, policies, updates, and communications for Facilities leadership and stakeholders on project progress, issues, and timelines
• Assistwith projects and determines the most efficient methods of meeting new requirements and modifications
• Perform other duties related to the position as required

Job Requirements

Job Requirements

Mandatory

• Successful completion of a degree or diploma in engineering, architecture technology or a construction-related field from an accredited educational institution, or related Project Management experience
• 3 yearsof experience in construction project management or facilities management
  • Applicants with proven recent and related training and experience may be considered

Preferred

• Project Management Professional (PMP)Certificate
• 3 years of experiencerelated to health care
• Accreditation from a recognized institution or related organization
  

Skills and Knowledge

• Proficiency in Microsoft Windows and Microsoft Office (Outlook, Power Point, Excel and Word)
• Knowledge of AutoCAD 2007 or higher is beneficial
• Possess strong investigative and analytical skills to problem solve and resolve conflicts
• Ability to work as part of a multidisciplinary team and to establish and build effective working relationships, functioning both independently as well as part of a team
• Excellent written and verbal communication skills
• Excellent time management skills with a strong ability to prioritize effectively and able to follow- through on deliverables
• Ability to function effectively in a fast paced environment with competing priorities and time constraints
• Flexibility with respect to working hours
• Demonstrated satisfactory work performance and attendance record

If this sounds like you, apply now and let us know why you would be a great addition to our team.

Open Date

5/30/2025

Posting Deadline

6/13/2025

All applications must be submitted by no later than 4:00pm of the posting deadline date.

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.

As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email [e-mail] .