Project Coordinator - FMO/ICI

Black & McDonald Limited; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the facilities management sector is seeking a Project Coordinator in Toronto. This position involves assisting in the management of various projects, ensuring efficiency in operations and maintaining essential client relations. Candidates should possess relevant educational qualifications and have 2-3 years of experience in the industry, alongside excellent communication and organizational skills.

Qualifications

• Minimum 2 - 3 years’ experience in construction or facilities management.
• Effective written and verbal communication skills.
• Proficient in planning and organizational skills.

Responsibilities

• Assist with overall performance and management of projects.
• Maintain relations with subcontractors and clients.
• Track progress and manage change orders in the database.

Skills

Leadership Skills

Multi-tasking

Communication

Problem Solving

Planning

Education

University or college degree in electrical engineering

Construction project management or equivalent

Facilities Management or PMP Designation(s)

Building Environment Systems (BES) I & II

Tools

Microsoft Office

Job description

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario FMO team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator is located in Toronto (GTA), ON and typically reports directly to the Facility / Project Manager(s).

The Project Coordinator will assist with the overall administrative direction for one large or several smaller facilities management projects. They will assist with the overall performance, including the management of costs, schedule and project status while maintaining excellent relations with the employees, subcontractors, consultants and our clients.

Duties and responsibilities include but are not limited to:

• Plan, in conjunction with the Facility / Project Manager(s), the execution of projects in accordance with Corporate Policy
• Assist Facility / Project Manager(s) in the drafting and issuance of project budgets and preliminary schedules;
• Keep the Facility / Project Manager(s) and others informed about project status and issues that may impact client relations;
• Schedule and oversee technicians and subcontractors for the completion of corrective maintenance tasks and repair work, keeping clients and end users aware of activities and status;
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures;
• Track the progress and quality of work being performed by design disciplines/trades;
• Maintain Contract Execution Tracking Log;
• Oversee facility service calls and dispatch appropriate staff and subcontractors to meet onsite needs
• Conduct site inspections, work audits and other needed assessments to verify work;
• Track & manage contemplated change notices and change orders in the database;
• Prepare substantial completion certificates and ensure all required project close-out documents are obtained. This includes asset tagging new equipment and absorption into the preventative maintenance plan;
• Ensure that required environmental, health and safety, security and quality assurance programs are implemented as per internal / client specific policies and local codes and regulations;
• Provide input to client reporting requirements; and
• Assist Facility / Project Manager(s) to ensure all work is completed in accordance with contract requirements.
• Provide project completion summaries of pertinent project information promptly at the completion of each project, including but not limited to before and after photos, statement of scope of work, start and completion dates, proof of daily Job Safety Assessments, total cost, etc.

COMPETENCY REQUIREMENTS

• Works well with a multi-disciplinary team
• Self-Motivated
• Great Leadership Skills
• Great multi-tasking skills
• Communicates Effectively
• Understands Whole Project Lifecycle
• Customer-Centred Focus
• Great Problem Solving Skills
• Understanding of Change Management Processes
• Desire for Continuous Learning
• Holds Self and Others Accountable

EDUCATION REQUIREMENTS

• University or college degree in electrical engineering, construction engineering technology, construction project management or equivalent
• Facilities Management or PMP Designation(s) considered an asset
• Building Environment Systems (BES) I & II is considered an asset

WORK EXPERIENCE REQUIREMENTS

• Minimum 2 - 3 years’ experience in the construction or facilities management industries

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Effective and efficient written and verbal communication skills
• Planning, scheduling, and organizational skills
• Knowledge of construction industry
• Basic specifications and drawings package reading and interpretation
• Proficient in Microsoft Office applications
• Ability to work in a multi-tasking, fast-paced, and dynamic environment
• Own vehicle/full G driver's license

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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