Project Coordinator

University of Toronto; Toronto; On-site; CAD 79,000 - 103,000; Full time

Job summary

The University of Toronto is seeking a Project Coordinator for its MD Program, focused on implementing an innovative Learner Management Platform. This role requires strong project coordination skills, five years of relevant experience, and the ability to effectively communicate and manage relationships with key stakeholders.

Qualifications

• Minimum five years of experience in project planning, preferably in medical education.
• Strong experience writing documents and delivering training sessions.
• Proficiency with quality control standards and project outputs.

Responsibilities

• Implementing project plans and coordinating tasks with stakeholders.
• Analyzing data discrepancies and correcting errors.
• Testing and analyzing new software and hardware solutions.

Skills

Project coordination

Data analysis

Quality control

Interpersonal skills

Communication

Organizational skills

Education

Bachelor's Degree or equivalent experience

Tools

Office 365

Project Management applications (Wrike, MS Project)

Job description

Date Posted: 06/03/2025
Req ID: 43218
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Associate Dean, MD Program
Campus:St. George (Downtown Toronto)
Position Number: 00057974

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top, fully accredited medical school in Canada, and among the best in the world.

In collaboration with the Postgraduate Medical Education (PGME) and MedIT Departments, we are undergoing a transformation in Medical Education Information Technology to support a high-quality teaching and learning environment. This major project has a two-year implementation horizon and will result in an integrated Learner Management Platform for both the MD Program and PGME.

As a Project Coordinator, you will be working closely with the Project Manager and MEITT project team. You will be responsible for implementing project plans related to the integrated Learner Management System transformation for the MD Program. Drawing upon your excellent interpersonal and time management skills, you will achieve both individual and team success by building effective relationships with stakeholders. Your project coordination capabilities will ensure that there is clear communication and coordination of project dependencies and related activities. Your background and experience driving deadlines and deliverables, will contribute to the success of the MD Program.

Your responsibilities will include:

• Implementing project plans and coordinating tasks for projects with stakeholders
• Assessing project output against quality control standards and recommending changes for more efficient coordination of operations
• Testing and analyzing new and upgraded software and hardware
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Delivering training sessions on data management systems
• Writing routine documents and correspondence; Collecting and analyzing data for various reports
• Building and strengthening relationships with stakeholders and partners of strategic importance

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five (5) years of relevant experience coordinating and implementing project plans, preferably within a University, government, medical education or health care setting.
• Demonstrated experience and understanding of quality control standards in relation to project outputs.
• Proficiency with testing and analyzing software and hardware.
• Strong experience writing routine documents and correspondence, including taking meeting minutes and supporting working groups and project teams.
• Demonstrated experience with analyzing data and report generation
• Hands on experience delivering training sessions (in-person, online, hybrid)
• Technical proficiency with Office 365 including Excel, Teams and Sharepoint. Experience with Project Management applications (i.e. Wrike, Smartsheet, MS Project/Planner and/or Jira).
• Strong interpersonal and collaboration skills.
• Ability to communicate effectively both written and verbal.
• Exceptional organizational skills in maintaining a diverse set of tasks in a fast-paced environment.
• Strong analytical skills and attention to detail.
• Ability to work both independently and aspart of a team; Ability to take initiative and adapt to shifting priorities, demands, and timelines through project analysis and problem solving.

Assets (Nonessential):

• Experience working in medical education
• Experience supporting organizational change initiatives or technology adoption.
• Experience with Agile or hybrid project management methodologies.

To be successful in this role you will be:

• Communicator
• Meticulous
• Organized
• Resourceful

This is a term role of 2 years.

Closing Date: 06/16/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.