Project Coordinator

Turner Fleischer; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading design studio in Toronto seeks a Project Coordinator to support project delivery. This role involves facilitating communication, coordinating project documentation, and supporting teams in a collaborative environment. Candidates should possess a Bachelor's degree and have 2+ years of experience, along with strong communication and organizational skills. The position offers a hybrid work model and comprehensive benefits, promoting professional growth within a dynamic team.

Benefits

3 Weeks Paid Vacation

10 Paid Personal Days

RRSP Matching

State-Of-The-Art Studio Gym

8 Weeks Work From Abroad Per Year

Qualifications

• 2+ years of experience as a Project Coordinator.
• High degree of curiosity and enthusiasm.
• Ability to learn quickly and make decisions in a fast-paced environment.

Responsibilities

• Facilitate communication between clients, contractors, and project teams.
• Prepare project plans, proposals, and track project status.
• Administer digital file transfers and maintain project documentation.

Skills

Communication

Collaboration

Problem Solving

Education

Bachelor's Degree or Diploma in Business Administration

Tools

MS Suite (Word, Excel, PowerPoint, Outlook)

Job description

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Who We Are

Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice.

Who Are We Looking For

As a Project Coordinator, you will coordinate and contribute to the success of projects. Working collaboratively within project teams and with external stakeholders, you will support project delivery under the guidance of experienced professionals. You will facilitate efficient departmental workflows and collaboration, optimizing processes, and supporting project teams in achieving project milestones and deadlines. Embedded in your role is the essential process of acquiring a deeper understanding of the AEC industry, through engagement with the design process and project lifecycle.

What You Will Do

• Facilitate communication between clients, general contractors, consultants, and internal project teams.
• Facilitate project meetings by preparing meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders.
• Coordinate and initiate the preparation of draft project plans, fee proposals, contract documents, and related documentation to track project status.
• Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required.
• Request material samples from suppliers and prepare sample boards with guidance as needed.
• Consolidate all project documentation to maintain accurate and up-to-date project databases.
• Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience.
• Facilitate team and department meetings to foster a spirit of unity and progress.

What You Will Bring

• Bachelor's Degree or Diploma in Business Administration or a related field.
• 2+ years of experience as a Project Coordinator, regardless of background.
• A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change.
• Demonstrated ability to learn quickly and make decisions in a fast-paced environment.
• A passion for technology and an eagerness to leverage tech skills for continued growth.
• Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook).
• Willingness to work in a hybrid role, with 2 days in the studio.

What We Will Provide

• Transparent Salary Bands.
• Minimum 3 Weeks Vacation Paid.
• 10 Personal Days Paid.
• RRSP Matching.
• 8 Weeks Work From Abroad Per Year.
• Employee Assistance Program.
• Professional Association Dues Paid.
• Hybrid Work.
• State-Of-The-Art Studio Gym.

Why Work With Us

Our culture of learning provides a variety of opportunities for professional development and growth. Together, we actively give back, enhancing communities through meaningful social impact initiatives and the thoughtful spaces we design. To learn more about our studio visit https://www.linkedin.com/company/turner-fleischer-architects-inc-/life/studiolife/

How We Hire

Our hiring process at Turner Fleischer is designed to identify and welcome talented individuals who align with our values and culture. We seek candidates who are enthusiastic about their work, eager to learn, and ready to contribute their unique perspectives to our collaborative environment. We value diverse experiences and skills, ensuring that our team reflects a wide range of backgrounds and expertise. Our process typically includes an initial application review, followed by interviews and discussions that allow us to understand your skills, experiences, and how you can thrive within our team. We strive to make the process transparent, supportive, and reflective of our commitment to finding the best fit for both the candidate and our studio.

If you require an accommodation at any point throughout the recruitment and selection process, please contact [e-mail].

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning and Design Services

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