Project Coordinator/Admin

WSP; Medicine Hat; On-site; CAD 66,700 - 88,400; Full time

Job summary

Join WSP's Land Development and Municipal Engineering team in Medicine Hat, Alberta, as a Project Coordinator/Admin, supporting project delivery, proposals, scheduling, budgeting, documentation, and client service. You will partner with Project Managers and cross-functional teams to keep projects organized and moving forward.

The role focuses on coordinating activities and providing administrative support to ensure efficient project operations.

Qualifications

• High School Diploma required; post-secondary education in Business Administration, Project Management, or related field is an asset.
• 3–5 years of experience in project coordination, project administration, or professional services environments, preferably within engineering, consulting, architecture, construction, or municipal infrastructure sectors.
• Experience supporting project budgets, schedules, proposals, client deliverables, and project documentation.
• Strong understanding of project lifecycle processes and the ability to coordinate multiple priorities simultaneously.
• Advanced proficiency with Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with SharePoint, CRM systems, Bluebeam, Adobe Acrobat, GIS platforms, or similar project support tools is considered an asset.
• Excellent written communication skills with experience preparing professional reports, correspondence, meeting minutes, and proposals.
• Strong attention to detail and a proactive approach to problem-solving in a fast-paced, collaborative environment.

Responsibilities

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoicing support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, CRM updates, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

Skills

Project coordination

Administrative support

Multitasking

Communication

Attention to detail

Driver's license

Education

High School Diploma

Business Administration / Project Management coursework

Tools

Microsoft Office Suite

SharePoint

CRM systems

Bluebeam

Adobe Acrobat

GIS platforms

Job description

What if you could redefine what's possible? With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Build the Future with Us

Join WSP's Land Development and Municipal Engineering team in Medicine Hat, Alberta, where you'll play a key role in coordinating projects that help shape growing communities. As a Project Coordinator/Admin, you'll work closely with Project Managers and multidisciplinary teams to support project delivery, proposal development, scheduling, budgeting, documentation, and client service activities. While the primary focus is project coordination, you'll also provide administrative support that helps the team operate efficiently and successfully. This is an excellent opportunity for a highly organized professional looking to build a career in project delivery within a leading engineering consulting environment.

Your Impact

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.

• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.

• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoicing support, and document control.

• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.

• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.

• Maintain project records, CRM updates, electronic filing systems, and project documentation in accordance with company standards.

• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.

• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

The Skills That Set You Apart

• High School Diploma minimum; post-secondary education in Business Administration, Project Management, or a related field is an asset.

• 3–5 years of experience in project coordination, project administration, or professional services environments, preferably within engineering, consulting, architecture, construction, or municipal infrastructure sectors.

• Experience supporting project budgets, schedules, proposals, client deliverables, and project documentation.

• Strong understanding of project lifecycle processes and the ability to coordinate multiple priorities simultaneously.

• Advanced proficiency with Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Teams.

• Experience with SharePoint, CRM systems, Bluebeam, Adobe Acrobat, GIS platforms, or similar project support tools is considered an asset.

• Excellent written communication skills with experience preparing professional reports, correspondence, meeting minutes, and proposals.

• Strong attention to detail and a proactive approach to problem-solving in a fast-paced, collaborative environment.

• Positive attitude and a willingness to take on reasonability and assist where needed.

• Valid driver's license with a clean driving record.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.

• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

• Limitless opportunities start here. Whether it's across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.

• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $66,700 - $88,400
MB & ON: $60,900 - $83,800
NB, NL, NS, PE & QC: $60,300 - $80,000

Ready to Build Communities That Matter?

Bring your organizational expertise, project coordination skills, and passion for teamwork to WSP's Medicine Hat office. Join a team where your contributions directly support meaningful infrastructure and community development projects while creating opportunities to learn, grow, and build a rewarding career.