Project Coordinator

Johnson Controls; Vancouver; On-site; CAD 58,000 - 72,000; Full time

Job summary

A leading company in smart building solutions is seeking a detail-oriented administrative support professional in Vancouver. In this role, you will assist with project coordination and documentation while ensuring effective communication with customers and team members. With competitive pay and a comprehensive benefits package available from day one, this position is ideal for individuals with strong organizational skills and a passion for project management.

Benefits

Paid vacation, holidays, and sick time

Comprehensive benefits package

Employee discount programs

Extensive on-the-job training

Encouraging and collaborative team environment

Qualifications

• 3 to 5 years of related experience preferred.
• Must possess a valid driver's license with a good driving record.
• Experience in a high-volume customer service-oriented position.

Responsibilities

• Assist Construction Managers and Project Managers with coordination and documentation.
• Order equipment and monitor project status.
• Communicate with customers for scheduling and material needs.

Skills

Organizational Skills

Verbal Communication

Written Communication

Attention to Detail

Customer Service

Multi-tasking

Education

High School Diploma or Equivalent

Associate's Degree (Preferred)

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

ACE

OAsys

Job Cost Systems

Job description

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet.Join our winning team and pave the way for a bright future.With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's what we have to offer

• Competitive pay.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
• Extensive product and on-the-job/cross-trainingopportunities, supported by our outstanding internal resources.
• Encouraging and collaborative team environment.
• Dedication to safety through our Zero Harm policy.
• JCI Employee discount programs (The Loop by Perk Spot).

What you will do
Reporting to the Regional Lead Project Coordinator, responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How you will do it

• Operations Administrative Support uploading and maintaining Projects and Contracts via Job Design/ BBI
• Monitor the status of projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sales reps as to when material and/or labor is required
• Ensure that the required engineering is performed to meet customer expectations
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements
• Order equipment, ensure that the customer receives the material when needed
• Report to department managers on project status
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed
• Coordinate delivery of equipment to the job site
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work-in-progress meetings
• Tracking of project RFI’s, change orders and other pertinent documentation
• Coordination/ Follow Ups with Sales Team in regard to project bookings, releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
• Contact customers when identified as necessary as part of DMS or for very simple reasons
• Responsible for accounts payable
• Responsible for new vendor set up
• Time entry / payroll for field crew and project managers
• Cost transfers

What we look for
Required

• Proficient in Microsoft Windows, Word, EXCEL, Power Point.
• Knowledge of ACE, OAsys, Job Cost Systems.
• Valid driver's license with a good driving record
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
• Excellent verbal and written communication skills
• Must be organized, detail-oriented and self-motivating.
• Must Pass a pre-employment background check
• Positive Attitude, Punctual and Accountable
• Experience dealing with customers

Preferred

• Associate's Degree preferred
• 3 to 5 years of related experience
• Experience in a high-volume, customer service-oriented position
• Electrical/ Construction industry experience is helpful

HIRING SALARY RANGE: $58,000- $72,000 (Final salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.