Mechanical Project Coordinator

Trace Consulting Group; Vaughan; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Bonus structure

Hybrid working model

Flexible hours & short Fridays

Health benefit program

Social events/trips

Educational courses

In-house training

Paid mileage

Job summary

Trace Consulting Group is seeking a Project Coordinator - Mechanical in our GTA office. You will join a team of project managers to deliver mechanical-focused projects, coordinating with site inspectors and handling construction admin tasks.

Your role emphasizes communication, multitasking, and collaboration with senior management to advance your career while benefiting from a hybrid work model and a comprehensive health program.

Qualifications

• Diploma or degree in mechanical building services or engineering.
• Experience with HVAC, plumbing and fire protection systems.
• Knowledge of NBCC/Ontario Building Code.
• Experience in construction administration tasks.
• Strong communication and interpersonal skills.

Responsibilities

• Work with senior project managers to deliver projects.
• Assist in reviews of existing installations.
• Manage and review project deliverables.
• Coordinate with site inspectors to complete site activities.
• Prepare and review shop drawings and contract documents.
• Assist in monitoring project schedules and budgets.
• Respond to client queries on technical and financial aspects.
• Attend meetings and document detailed minutes.
• Support proposals and business development tasks.

Skills

HVAC knowledge

Fire protection

Communication

Teamwork

Multitasking

Documentation

Budget awareness

Project coordination

Education

Mechanical building services diploma/degree

Engineering program

P.Eng Ontario preferred

Tools

MS Office

Job description

Project Coordinator - Mechanical

About the Role:

The Project Coordinator role is based in our GTA office. You are a highly motivated team player who thinks outside of the box. You are eager to join a company to advance your project coordination/management skills by working with and as part of a team of dynamic project managers and senior project managers. Your clear communication skills allow you to maintain external and internal relationships with project stakeholders. You value the opportunity to be treated as a professional and are seeking a position to work directly with senior management to advance your career.

Why Choose TCG?:

• Competitive salary with a raise structure based on performance
• A bonus structure based on performance
• Flexible working hours and short day Fridays all year long
• A hybrid working model (after completion of your probationary period)
• A full health benefit program
• Company sponsored Social Events/ trips within or out of the country
• Company sponsored educational courses hosted by third parties throughout the year
• In-house training with various staff
• Paid mileage for travel to anywhere work related

Your Role:

• Work with a team of senior project managers and project managers to successfully deliver on assigned projects.
• Assist in performing reviews of existing installations.
• Assist in managing and reviewing project deliverables.
• Work with project managers to manage project progress, ensuring project completion on schedule and within budget.
• Coordinate with site inspectors to complete site activities.
• Complete assigned construction administration tasks including but not limited to shop drawing reviews, contract document setup etc.
• Assist in ensuring all construction admin tasks are completed accurately, timely and within the assigned budget for projects.
• Assist in responding to client related queries regarding the technical and financial aspects of the project.
• Assist in preparing and continually monitoring project schedules of tasks required to complete the project including hours to perform tasks and critical data required for performance.
• Attend internal and client meetings and develop detailed meeting minutes for all meetings.
• Assist in the preparation of proposal and business development activities based on tasks assigned.
• Complete all other project management, construction admin and general project oversight tasks as required and assigned to successfully complete projects.
• Complete all other tasks as assigned by upper management.

What You’ll Bring To TCG:

• Direct industry experience in the field of mechanical building services, especially retrofit experience is preferred.
• Diploma / Degree from a mechanical building services technical program or an engineering program.
• Working towards a P.Eng Designation in Ontario is preferred.
• Eagerness to learn (construction) project management principles with the ability to apply those principles on ongoing projects.
• Working knowledge of HVAC, Plumbing and Fire Protection Systems.
• Knowledge and understanding of the National Building Code of Canada and the Ontario Building Code.
• Working knowledge of ASHRA and CSA/ULC standards.
• Excellent communication and interpersonal skills with a drive and ability to collaborate and problem solve as part of a team.
• Ability to utilize both verbal and written forms of communication to effectively communicate internally with colleagues as well as externally with clients.
• Ability to multitask and manage multiple projects working in a fast-paced environment to meet project deadlines.
• Must be proficient in MS Office Applications.
• Highly motivated self-starter with an attention to detail is a must.

What You Can Expect in our Recruitment Process:

• A preliminary screen with HR either via email or phone to confirm a few exciting details about the position and your current job search. If we are aligned, we will proceed with the following interviews:
• A 45-60 minute technical screen (virtually) with one of our Engineering Managers from the respective team you are applying to. This is an opportunity for us to gauge the areas in which you have experience, as well as the areas you hope to gain more exposure to.
• A 60-minute in-person interview with both our Engineering Manager as well as our President, Sam Soltani. This is a great opportunity for you to hear more about the company, our plans for growth, and how you would fit into the team.
• Additional team interview, as required by role.
• HR will connect with you to gather reference and process a background check in tandem with your Offer of Employment.
• Once your Offer of Employment is accepted the team will then begin preparing for your Onboarding Journey with us!