Project Coordinator

Southport Aerospace Centre Inc; Southport; On-site; CAD 50,000 - 70,000; Full time

Job summary

Southport Aerospace Centre Inc. seeks a detail-oriented Project Coordinator to support capital and infrastructure projects from planning to closeout.

The role involves maintaining schedules, tracking milestones, and coordinating with contractors, consultants, and internal teams. The position requires strong documentation control, cost reporting support, and proactive stakeholder liaison to ensure successful project delivery.

Qualifications

• Experience coordinating capital and infrastructure projects from planning to closeout.
• Strong documentation control and recordkeeping abilities.

Responsibilities

• Support the coordination and execution of capital and infrastructure projects from planning through construction, commissioning, and closeout.
• Maintain project schedules, milestones, deliverables, and action items and track progress against requirements.
• Assist with project updates, progress reports, and cost reports.
• Maintain risk, issue, change, and decision logs and elevate concerns as appropriate.
• Coordinate between project activities, contractors, consultants, and internal departments.
• Provide cross-coverage and support for project management during periods of absence or operational need.

Skills

Project coordination

Documentation management

Meeting facilitation

Stakeholder communication

Job description

• Support the coordination and execution of capital and infrastructure projects from planning through construction, commissioning, and closeout.
• Maintain project schedules, milestones, deliverables, and action items and track progress against established requirements.
• Assist with project updates, progress reports, cost reports, and stakeholder briefings.
• Maintain project risk, issue, change, and decision logs and elevate concerns as appropriate.
• Support coordination between project activities, contractors, consultants, and internal departments.
• Provide reasonable cross-coverage and support for project management activities during periods of absence or operational need, within the scope of the position's assigned authority.

Project Documentation & Administration

• Maintain accurate and current project records and document control systems.
• Coordinate and track drawings, specifications, RFIs, RFQs, shop drawings, submittals, design revisions, change documentation, purchase orders, correspondence, and other project information.
• Ensure project documentation is appropriately distributed, filed, and routed for review and approval.
• Maintain electronic project databases, document management systems, and file‑sharing sites.
• Support accurate recordkeeping in accordance with contractual, regulatory, funding, and organizational requirements.
• Support procurement and contract administration activities, including tender documentation, submission coordination, vendor communications, and procurement records.
• Maintain project cost tracking, budget updates, commitments, forecasts, and cost reports under the direction of the Project Manager.
• Support invoice processing, cost coding, billing schedules, purchase orders, and other project financial administration in coordination with Finance.
• Maintain and track change documentation, contract amendments, and related project records.

Meetings & Stakeholder Coordination

• Coordinate and participate in project meetings involving internal departments, consultants, contractors, suppliers, and other stakeholders.
• Prepare and distribute accurate meeting minutes and maintain follow‑up and action‑item tracking.
• Liaise with architects, engineers, consultants, contractors, suppliers, and internal departments to support timely communication and resolution of project requirements.
• Develop and maintain positive and professional working relationships with project stakeholders.

Safety, Quality & Project Closeout

• Support project compliance with applicable contractual, regulatory, quality, and workplace health and safety requirements.
• Support project commissioning and closeout activities, including tracking deficiencies, as‑built drawings, warranties, operation and maintenance manuals, and turnover documentation.
• Assist with ensuring required project records and deliverables are complete and appropriately transferred at project closeout.
• Provide additional project coordination and technical administrative support as required.