Project Coordinator

95 Development Inc.; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

95 Development Inc. is seeking a detail-oriented Project Coordinator to support project managers with schedules, documentation, and processes, ensuring alignment with regulatory and client requirements.

You will assist with tender preparation, site visits, permit applications, budget monitoring, and close-out documentation while coordinating with consultants, architects, and vendors to keep projects on schedule and within scope.

Qualifications

• Service-oriented with excellent oral & written communication.
• Able to prioritize tasks, meet deadlines, work under pressure and be accountable.
• Independent with minimal supervision and self-motivated.
• Ability to read and understand architectural drawings and specifications.
• Strong attention to detail and organizational skills.
• Proactive mindset with drive to identify opportunities for improvement.

Responsibilities

• Coordinate project schedules with Project Managers.
• Assist with tender and contract preparation and tender opening logistics.
• Schedule and attend weekly, bi-weekly or monthly project meetings.
• Organize site visits and manage deficiency lists and project photos.
• Assist with budget monitoring and updates.
• Collect project drawings and communicate with consultants and architects.

Skills

Communication skills

Multitasking

Prioritization

Meeting coordination

Independence

Team collaboration

Attentive to detail

Tools

AutoCAD

Revit

MS Project

Excel

Word

Outlook

Job description

Work closely with Project Managers, coordinating schedules, communicating project progress, assisting with documents and processes.

Participate in tender and contract preparation - coordinate tender receipt and opening. Schedule and attend Tender meetings.

Organize and attend weekly, bi-weekly or monthly project related meetings.

Organize and attend site visits. Create and manage deficiency lists and project photos.

Assist with Budget monitoring and updates.

Assist with collecting project related drawings. Communicate with consultants and architects regularly.

Assist with permit application process.

Assist to ensure construction timelines are up to date and in accordance with project notifications.

Communicate with vendors on an ongoing basis: site related coordination, invoices, POs, payments, permit application.

Ensure issue of close out checklist and submission of close out documents.

Ensure execution of proper documentation and process for every project.

Contact new vendors and collect vendor information for system set-up.

Assist team members with any training and use of implemented processes and

Core Duties -

Performs all work in support of our Corporate Values of Pride, Accountability, Integrity and Diligence; Demonstrates strong and visible support of our values.

Performs all work in accordance with all established regulatory and compliance and safety requirements.

All other duties as assigned

QUALIFICATIONS

SERVICE / PERSONAL SKILLS:

The candidate should be service oriented and have excellent oral & written communication skills. The fast paced work environment requires the incumbent to be independent with minimal supervision and self-motivated. The successful candidate will be able to prioritize tasks, meet steep deadlines, work under pressure and be accountable to various reporting structures.

EXPERIENCE & TECHNICAL SKILLS:

Proficient in AutoCAD, Revit, MS Project software.

Ability to read and understand Architectural drawings and specifications.

Ability to work under pressure.

Ability to multi-task, prioritize and work with tight deadlines.

Proficient in Microsoft Excel, Word & Outlook.

Strong attention to detail.

Strong analytical and organizational skills.

Excellent communication skills both oral and written.

Ability to work independently and as a team.

Proactive mindset. Upgrading and identifying opportunities for improvement.