PROJECT COORDINATOR

Finlink Group; Pointe-Claire; On-site; CAD 52,000 - 76,000; Full time

Job summary

Finlink Group is seeking a structured Project Coordinator to keep lighting projects on track from kickoff to delivery. You will work closely with distributors, clients, engineering, and production to ensure timelines, documentation, and approvals stay on schedule.

The role emphasizes strong organization, proactive problem solving, and clear communication across diverse stakeholders in a fast-paced environment.

Qualifications

• 2 to 5 years of project coordination experience, ideally in lighting, construction, or manufacturing.
• Strong organizational skills and comfort managing multiple tasks at once.
• Clear communicator with solid customer service instincts.

Responsibilities

• Coordinate and manage project timelines, deliverables, and day-to-day workflows.
• Serve as the main point of contact for distributors, clients, and internal teams.
• Prepare and maintain project documentation, schedules, and status updates.
• Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers.
• Generate and manage purchase orders according to project needs.
• Track manufacturing timelines and delivery schedules to keep projects on pace.

Skills

Project coordination

Organization

Communication

Asana

Monday.com

MS Office

Bilingual EN/FR

Tools

Asana

Monday.com

Microsoft Office

Job description

PROJECT COORDINATOR

Are you the kind of person who keeps every detail in order while everyone else is juggling ten things at once? We're looking for a Project Coordinator who brings structure, clarity, and follow through to every project they touch. In this role, you'll be at the center of our client's projects, working closely with distributors, clients, engineering, and production to keep everything moving smoothly from kickoff through delivery.

Key Responsibilities

• Coordinate and manage project timelines, deliverables, and day to day workflows
• Serve as the main point of contact for distributors, clients, and internal teams
• Prepare and maintain project documentation, schedules, and status updates
• Put together lighting coordination documents for client and project manager review
• Create, track, and respond to RFIs to keep information clear and aligned
• Prepare, submit, and follow up on submittals for approval by clients, engineers, and project managers
• Generate and manage purchase orders according to project needs
• Track manufacturing timelines and delivery schedules to keep projects on pace
• Support the sales team with product specs, pricing, and customer requests
• Monitor inventory and coordinate with production on custom builds or larger orders
• Spot potential issues early and work to resolve them before they become setbacks
• Keep communication clear and timely across every stakeholder involved
• Contribute ideas to improve workflows as the company continues to grow

Qualifications

• 2 to 5 years of project coordination experience, ideally in lighting, construction, or manufacturing
• Strong organizational skills and comfort managing multiple tasks at once
• Clear communicator with solid customer service instincts
• Familiarity with project management tools such as Asana or Monday.com, along with Microsoft Office
• Detail oriented, analytical, and proactive when solving problems
• Bilingual in English and French is an asset

Who You Are

• A natural communicator who enjoys coordinating across many stakeholders
• Organized and able to manage several priorities without missing a step
• Motivated by a fast paced, growing environment
• A team player who brings a solutions focused mindset to the table
• Curious about technology, innovation, and the future of lighting solutions

If you like being the person who keeps projects on track and teams in sync, we would love to hear from you.