Project Coordinator

Jennings-Real-Estate; Ottawa; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Health and dental benefits

RRSP with employer matching DPSP

Health Spending Account

Career development opportunities

Paid vacation

Job summary

Jennings Real Estate Corporation in Ottawa is seeking a Project Coordinator to support project teams from initiation to closeout. You will manage schedules, documentation, budgeting, and coordination with consultants, contractors, and internal departments to ensure project success.

The role emphasizes strong organization, clear written communication, and collaboration with Leasing, Property Management, and Accounting.

Qualifications

• Degree or diploma in engineering, architecture, construction management, or related field.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with construction documentation, budgeting, scheduling, and project coordination.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate project team in overseeing capital improvement and tenant fit-up projects from initiation to closeout.
• Coordinate consultants and drawings through permitting and documentation processes.
• Assist in budgeting, cost reporting, and invoicing for projects.
• Support project updates to stakeholders and ensure alignment across Leasing, Property Management, and Accounting.

Skills

Organization

Communication

Detail-oriented

Team collaboration

Prioritization

Problem solving

Written/verbal skills

Education

Engineering/Architecture/Construction mgmt degree or diploma

Tools

Microsoft Office

Job description

Project Coordinator (Full-Time in Person)

Jennings Real Estate Corporation is a fully integrated commercial real estate company headquartered and operating in Ottawa. Specializing in commercial real estate management and development, Jennings Real Estate Corporation manages a rapidly growing portfolio of commercial properties. Visit our website for more information: www.jre.ca

Job Overview

Reporting to the Project Manager, the Project Coordinator will work closely with the Project Team to assist in managing schedules, documentation, financial tracking, consultant coordination, and internal communication. This role plays a key part in ensuring projects run efficiently and that stakeholders across Leasing, Property Management, and Accounting Departments are aligned throughout the project lifecycle.

Core Duties & Responsibilities

1. Project Coordination & Administration
   • Support Project Team in overseeing capital improvement and/or tenant fit-up projects from initiation to closeout.
   • Coordinate consultant drawings, specifications, revisions, and other construction documentation.
   • Assist in tender preparation, bid analysis, and contractor award documentation.
   • Assist in project budgeting and cost reporting, track permits, inspections, and approvals as required.
   • Conduct site tours, meetings, and safety inspections to ensure policies, procedures and standards are adhered to.
   • Support in deficiency tracking and resolution.
2. Consultant & Contractor Coordination
   • Coordinate consultants including architects, engineers, and other specialists.
   • Track and coordinate drawings through the building permitting processes
   • Coordinate with contractors and consultants to ensure they fulfil their contractual obligations
3. Internal Collaboration
   • Work closely with Leasing to support tenant improvement projects and lease commitments.
   • Coordinate with Property Management to ensure construction activities are communicated and integrated with building operations.
   • Assist Accounting with project invoicing, budget tracking, and documentation.
   • Support the transition of completed projects to Property Management and Operations teams.
   • Provide regular project updates to the Project Manager and internal stakeholders.

Key Competencies and Values

• Strong organization and execution
• Detail-oriented and process-driven
• Professional written communication
• Collaborative and team-oriented
• Ability to prioritize in fast-paced environment
• Always improving
• Solution oriented
• Understand the value of reputation
• Do the right thing

Core Qualifications

• A degree or diploma in engineering, architecture, construction management, or a related field.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with construction documentation, budgeting, scheduling, and project coordination.
• Strong written and verbal communication skills.

Experience Requirements

• 1+ years of experience in project coordination, construction administration, or project support roles.
• Experience working on commercial tenant improvement projects and/or base building upgrade projects is considered an asset.
• Experience coordinating consultants, contractors, and multiple stakeholders in a project environment.

At Jennings, we are committed to promoting our employees’ well-being, financial security, and work-life balance. We offer a competitive benefits package designed to help team members feel valued both at work and outside of work.

• Paid vacation to encourage rest, personal time, and work-life balance.
• Health and dental benefits, including employer-sponsored coverage for employees and their eligible dependants.
• Retirement savings program through an RRSP program and employer-matching DPSP contributions.
• Health Spending Account offering added flexibility for eligible health and wellness expenses.
• Career development opportunities, including opportunities to grow within our expanding company and financial assistance for career-related development.

Jennings is committed to an inclusive, barrier‑free recruitment and selection process and workplace. If you require accommodation at any stage of the application or interview process, please let us know when you are contacted for a pre-screen. All information received in relation to accommodation requests will be kept confidential and will be used solely to provide the necessary support.