Project Coordinator

Thales; Ottawa; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An innovative firm is seeking a Project Coordinator to effectively manage project activities and support the Project Manager. This hybrid role involves coordinating with internal and external teams, ensuring project tasks are completed on time and within budget. The ideal candidate will have strong organizational and communication skills, along with relevant experience in project coordination. Join a dynamic team that values collaboration and offers comprehensive benefits, including health and wellness programs, retirement savings plans, and paid time off. This is an exciting opportunity to contribute to impactful projects in a supportive environment.

Benefits

Health Insurance

Dental Insurance

Life Insurance

Wellness Programs

Retirement Savings Plans

Paid Holidays

Vacation

Sick Leave

Employee Discounts

Qualifications

• 5-7 years of relevant experience in project coordination.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Coordinate project activities and support the Project Manager.
• Serve as the main contact between Finance and project leadership.

Skills

Organizational Skills

Communication Skills

Multitasking

Education

Office or Business Administration Diploma

Job description

Location: Ottawa, Canada

In fast-changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security, and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada's capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada's best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Ottawa, ON., (CAN.), Hybrid

Position Summary

Thales is looking for a Project Coordinator responsible for coordinating a range of project activities on behalf of the Project Manager. The Project Coordinator shall ensure that day-to-day activities affecting the project are carried out effectively.

The Project Coordinator supports the Project Manager and coordinates internal (Control Account Managers, Work Package Managers, etc.) and external (Customer, suppliers, sub-contractors, partners) teams by involving relevant stakeholders such as finance, contract management, etc.

The Project Coordinator also supports the Project Manager in directing project activities to achieve completion regarding technical, industrial, financial, and customer satisfaction aspects. Activities include risk and opportunity management, change management, action items, project closure, lessons learned, and resource estimation.

Within the LC4ISR program, the Project Coordinator will support financial reviews/reporting, deliverables support, invoice and billing coordination, data gathering, scheduling, P&PE documentation, and supporting new tools and process implementation.

Key Areas of Responsibility

Duties, at the discretion of the Project and/or PMO Manager, may include:

1. Serving as the main contact between Finance and project leadership, reviewing and tracking invoices, and supporting billing processes.
2. Reviewing outgoing invoices to the prime contractor, ensuring traceability, and supporting project dashboards and P&PE materials.
3. Supporting new systems and processes, planning, scheduling, and resource allocations.
4. Developing positive relationships with all stakeholders, assisting in resource, equipment, and facilities management.
5. Tracking project costs, budgets, variances, and attending meetings with prepared agendas and minutes.
6. Collaborating with cross-functional teams and supporting project activities like risk and change management, and resource estimations.

Minimum Qualifications

The successful candidate will have:

• Office or Business Administration diploma or equivalent.
• Five to seven years of relevant experience.
• Ability to work independently.
• Strong organizational, communication, and multitasking skills.

If you’re excited about working with Thales but do not meet all requirements, consider joining our Talent Community.

Special Position Requirements

Physical Environment: Hybrid role – Onsite and remote working

Travel: Minimal travel required.

What We Offer

• Comprehensive benefits including health, dental, life insurance, and wellness programs.
• Retirement savings plans with company contributions and matching.
• Paid holidays, vacation, and sick leave.
• Additional voluntary benefits and employee discounts.

Why Join Us?

Learn more about working at Thales by clicking here.

Thales values diversity and inclusivity, providing accommodations during the interview process. Applicants requiring accommodations are encouraged to inform us. All information will be kept confidential.

This position may involve access to controlled hardware, software, or information under various security and export control regulations. Applicants must be eligible for such access and able to obtain necessary clearances.