Project Coordinator

Dilfo; Ottawa; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Health and Dental Benefit plan

Group RRSP matching plan

Employee Assistance Program

Fixed number of paid Wellness days

Corporate program through Good Life F­

Discretionary bonus program

Job summary

DILFO in Ottawa is seeking a Project Coordinator to support Project Managers through the construction lifecycle, coordinating submittals, RFIs, and cost tracking. You’ll maintain documentation, manage logs, and prepare close-out packages, ensuring work aligns with contract specs and procedures.

The role requires organizational excellence and strong communication with trades and clients. Join a collaborative team delivering high‑profile HVAC/mechanical projects.

Qualifications

• Degree in construction management or mechanical engineering, or equivalent experience.
• Experience coordinating submittals, RFIs, and cost tracking.
• Familiarity with construction drawings and equipment submittals.

Responsibilities

• Coordinate with general contractors, sub-trades, and suppliers to ensure timely communication.
• Review shop drawings and equipment documentation.
• Assist with project startup, training schedules, and job costing administration.
• Track and manage project documentation including RFIs, change orders, logs.
• Prepare final close-out packages with as-builts and manuals.
• Follow all health and safety protocols.

Skills

Team coordination

MS Excel

Outlook

Construction drawings

Project coordination

Mechanical understanding

Education

Bachelor's degree in construction management or related field

Tools

Procore

PCL PDC

AutoCAD

Submittals management

Job description

Headcount Type: New

Application Deadline: August 28, 2026

The Company

DILFO is proud to be trusted by the Ontario construction community to deliver the best for our clients’ needs. We design, install, and provide maintenance for HVAC, heating, cooling, refrigeration, and plumbing systems for large scale projects across different industries. Our team of skilled individuals shares a vision of building with integrity and collaboration to bring quality and innovation to our work every day, and we are honoured to have been recognized by the Ottawa Business Journal as one of Ottawa’s Best Places to Work.

The Team

DILFO has a strong team culture that heavily invests in team member wellness and our community. We host regular social events including Pub nights, golf day, pizza Fridays, and more. We are extremely invested in our local community, partnering with the YMCA for the Cycle for Strong Kids annually, donating to the Ottawa Food Bank, partnering with Boys and Girls Club Ottawa to create opportunities for young people, and donating to charities our team members support.

DILFO also offers additional benefits including:

• Health and Dental Benefit plan
• Group RRSP matching plan
• Employee Assistance Program that includes virtual medicine
• Fixed number of paid Wellness days
• Corporate program through Good Life Fitness
• Discretionary bonus program

The Role

As a Project Coordinator, you’ll play a vital role in supporting our Project Managers throughout the construction lifecycle. From coordinating submittals and RFIs to tracking costs, maintaining documentation, and preparing closeout packages, you’ll help ensure that every detail of a project runs smoothly, on time, and in compliance with both contract specs and company procedures.

What You’ll Be Doing

• Coordinate with general contractors, sub-trades, and suppliers to ensure timely communication and information sharing
• Review and submit shop drawings and equipment documentation
• Assist with project startup, training schedules, and job costing administration
• Track and manage project documentation, including RFIs, change orders, site instructions, and logs
• Maintain digital and physical project files and documentation systems
• Use project management platforms (e.g., PCL PDC, Procore) to update and manage deliverables
• Prepare final close-out packages including as-builts, manuals, test reports, and commissioning records
• Follow all company health & safety protocols

What You Bring to the Table

• Experience working in a team-based environment; construction experience is a strong asset
• A degree in construction management, mechanical engineering, or similar—or equivalent experience as a Project Coordinator or certified technologist
• Familiarity with construction drawings, equipment submittals, and specifications
• Strong Microsoft Office skills—especially Excel and Outlook
• An understanding of mechanical systems and the construction sequencing process

Who You Are

• Highly organized with the ability to juggle multiple tasks and deadlines
• Detail-oriented and committed to accuracy
• A strong communicator who builds positive working relationships with clients and trades
• A team player who thrives in a fast‑paced, collaborative environment
• Curious and committed to learning and growing in the construction field

Why Work With Us

• Competitive compensation and benefits
• Paid wellness days and employee assistance programs
• Ongoing training and opportunities for advancement
• Strong team culture with regular social events and community involvement
• A chance to contribute to high‑profile mechanical projects across Ottawa and beyond

Working Conditions

• Sitting for prolonged durations, especially when performing computer‑based tasks.
• Performing tasks in a noisy environment.
• Manual dexterity for tasks such as typing and handling system‑related tools or equipment.
• Occasional bending, reaching, or climbing (e.g., to conduct surveying tasks).
• Occasional travel within the Ottawa region to job sites.

We thank all applicants for their interest in working atDILFO; only thoseidentified for further consideration will be contacted.

Accommodations for disabilities are available, where needed, upon request.

DILFO uses artificial intelligence as part of the screening process.

DILFO does not accept and is not responsible for any fees related to unsolicited résumés from recruitment agencies. Recruitment agencies should not submit resumes in response to this posting toDILFOemployees or any associated company location.