Project Coordinator

Ontario Tech University; Oshawa; On-site; CAD 70,000; Full time

Job summary

Ontario Tech University is seeking a Project Coordinator for its Office of VP, Research and Innovation. The role involves supporting BEI initiatives, ensuring efficient operations, and driving projects to meet Canada’s clean energy goals by 2050. Candidates must possess strong organizational, communication, and project management skills, with a minimum of a Bachelor’s degree and experience in professional settings.

Qualifications

• Minimum four year Bachelor’s degree, education and experience combination may be considered.
• 1–3 years of related experience in project coordination, communications, and stakeholder engagement expected.

Responsibilities

• Coordinate BEI initiatives and provide operational support.
• Develop and manage communications and outreach materials.
• Assist with grant applications and project tracking.

Skills

Project coordination

Organizational skills

Communication

Stakeholder engagement

Budget tracking

Education

Bachelor’s degree in business, communications, marketing, public relations, or public policy

Job description

Project Coordinator

Tracking Code:req1588

Faculty/Department:Office of VP, Research and Innovation

Number of Positions:1

Appointment Type:Full-Time Continuing

Hours of Work:35 hours per week

Salary Range:Level 8- Starting Salary, Step 1$69,288

Posting Date:June 5, 2025

Closing Date:July 2, 2025(7:00 pm EST)

Job Summary:

Reporting to BEI’s Director, the Project Coordinator will have the opportunity to make a meaningful contribution to the Institute’s mission and Canada’s goals for net-zero clean energy by 2050. The coordinator will provide day-to-day operational support to the BEI team and contribute to the design and delivery of BEI programs, initiatives, workshops, events, services and communications. This position will work closely with the Director to ensure that all operational needs are met, and to ensure programs are delivered efficiently and effectively. The Project Coordinator may also be assigned to work on special projects.

Responsibilities/accountabilities:

1. Operational and Program Coordination

• Facilitate the growth of BEI initiatives by coordinating with BEI staff and contractors, other Ontario Tech staff, faculty members and industry partners
• Provide support to the BEI director and ensure the deliverables of BEI team and involved individuals are met on time and all requirements are completed
• Plan, coordinate and execute administrative aspects of BEI including budgets and program reports, working with the director to grow BEI, strategically and effectively
• Maintain BEI’s physical space, equipment and tools
• Supervise student interns and support special project delivery as assigned

2. Communications, Outreach, and Stakeholder Engagement

• Develop and manage BEI communications including websites, newsletters, social media, and digital outreach tools
• Liaise with internal departments including Communications and Marketing, Advancement, and others as required to ensure project success
• Represent BEI at internal and external meetings, workshops, and events
• Build and maintain direct relationships with stakeholders and partner organizations to support knowledge exchange and execution of projects
• Support the development of materials for public speaking, engagements, and meetings (e.g., presentations, briefing notes)
• Support the development and production of key reports

3. Strategic Support and Project Development

• Assist in the preparation of grant and funding applications and related documentation
• Track and contribute to BEI initiatives and deliverables across its three program areas
• Maintain stakeholder, participant, and project databases to support program tracking and evaluation
• Provide technical support for virtual meetings, events, and digital platforms
• Coordinate with the Director to ensure alignment with BEI’s strategic growth and mandate

Required Skills:

• Excellent organizational and time management skills
  
• Strong written and verbal communication skills
  
• Project coordination and multi-tasking abilities
  
• Digital content creation and social media management
  
• Meeting planning and documentation (e.g., agendas, minutes)
  
• Budget tracking and administrative reporting
  
• Grant and proposal writing support
  
• Technical proficiency with virtual meeting tools and AV equipment
  
• Relationship-building and stakeholder engagement
  
• Ability to work independently and collaboratively in a team setting

Required Education:

• Minimum four year Bachelor’s degree in business, communications, marketing, public relations, or public policy
  
• A combination of education and experience may be considered

* Verification of Academic credentials may be required

Required Experience:

1–3 years of experience in at least three of the following:

• project coordination and administrative support experience in a professional setting
• communications and outreach, including digital content and reports
• experience in stakeholder engagement and relationship management
• the energy, research, or post-secondary sector

Knowledge:

• Familiarity with university environments, governance, and administrative systems
• Awareness of clean energy research, innovation ecosystems, and sustainability principles
• Knowledge of communications strategies for public engagement and outreach
• Basic understanding of funding mechanisms, research programs, and proposal development
• Insight into Indigenous and community-based energy initiatives
• Understanding of digital platforms (e.g., website, newsletter tools, social media analytics)
• Understanding of the Canadian energy sector, including net-zero goals and stakeholder dynamic
• Awareness of the UN Sustainable Development Goals and their relation to clean energy transitions

Mental:

• Concentration is necessary in the preparation of written and/or electronic materials

Physical:

• Sitting, standing, regular movement with choice

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepteduntil July 2, 2025or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our websitehttps://ontariotechu.caand which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+.All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contactJulie Day, Health and Disability Management Specialist.For more informationabout the universities policies for accommodating employees with disabilities please review the university’sAccessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of theMississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location:Oshawa, Ontario, Canada

Expected Start Date:6/30/2025