Project Coordinator

Halton Healthcare; Oakville; Hybrid; CAD 40,000 - 105,000; Full time

Job summary

Halton Healthcare in Oakville is seeking an ICT Project Coordinator to support the selection and implementation of information systems and technology as part of the Digital Roadmap. This role provides coordination, communication, and control functions for projects and portfolio strategy under the Senior Project Manager - ICT.

Working in a healthcare environment, you will coordinate diverse activities, manage stakeholders, and help deliver solutions on time while advancing the organization’s

Qualifications

• Bachelor's degree in Business or Health Administration, Health informatics, industrial engineering, computer engineering, business, or related field required.
• Project management Certificate, CAPM certification or equivalent required.
• 1-2 years health care industry experience preferred.
• 1-2 years of project management team experience required (across any industry) or relevant project management certificate/diploma in lieu of experience.
• Project Planning, management and implementation experienced required.
• Excellent organizational and time management skills.
• Competent in Microsoft office applications including Word, Outlook, PowerPoint and basic Excel.
• Experience with process mapping tools (MS Visio or similar).
• Experience with MS Project, JIRA, or other similar project management software.
• Strong analytical skills.
• Excellent written and oral communication skills.
• Ability to work as part of a team and independently.
• Exercise initiative and good judgment with the ability to multitask.
• Proficient in drafting detailed presentations and delivering them effectively to various stakeholders.

Responsibilities

• Develops strong relationships with stakeholders in order to understand their current environment and to facilitate movement towards a common future vision.
• Facilitates group discussions during meetings to support the group through analyzing current workflow, designing, developing, testing and implementing solutions to achieve project goals.
• Identifies and documents project risks, develops relevant mitigation strategies, and works with the project team to proactively resolve issues/barriers
• Takes appropriate action to keep the project on track as it relates to scope and schedule, including monitoring and escalating as appropriate.
• Develops and presents materials for review using strong written, verbal, and graphical communication skills with the ability to express moderately complex concepts effectively. Regularly reports progress to key stakeholders through status reports and presentations.
• Works on low-to-moderate complexity problems independently, or moderate to complex problems with the support of a Project Manager/Sr.Project Manager/and makes recommendations to staff and clinicians to support the development of innovative and creative solutions.
• Demonstrates quantitative and qualitative analytical skills, including the collection, analysis, and distribution of PMO data and statistics.
• Utilizes project and office software with a high degree of proficiency .
• Creates and Implements Tools to improve work processes/meet project goals.

Skills

Relationship building

Facilitation

Risk management

Communication

Presentation skills

Teamwork / independence

Problem solving

PMO data analysis

Education

Bachelor's degree (Business/Health Admin/Health Informatics/Engineering)

Project Management Certificate (CAPM)

Tools

MS Visio

MS Project

JIRA

Microsoft Office (Word/Outlook/PowerPoint/Excel)

Job description

• Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
• Employment Status: Permanent Full-time
• Site Location: Multi-Site (Oakville, Milton, Georgetown)

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

As a member of the ICT Project Management team, the Project Coordinatoris responsible forproviding support in all project activities related to theselectionand implementation of information systems and technologythat are part of Halton Healthcare’sDigital Roadmap. These projects and systems willallow us to reach the next Digital Horizonfor our patients, staff,physiciansand volunteers. This will be a key role thatprovides coordination,communication,and control functions in the delivery ofbothprojects and portfolio strategy.

Working under the direction of the Senior Project Manager - ICT, this position will conduct project managementcoordination, and some technicalactivities including,but not limited to:

• Develops strong relationships with stakeholdersin order tounderstand their current environment and tofacilitatemovement towards a common future vision.
• Facilitates group discussions during meetings to support the group through analyzing current workflow, designing, developing,testingand implementing solutions to achieve project goals.
• Identifiesand documents project risks, develops relevant mitigation strategies, and works with the project team to proactively resolve issues/barriers
• Takesappropriate actionto keep the project on track as it relates to scope and schedule, including monitoring and escalating asappropriate.
• Develops and presents materials for review using strong written, verbal, and graphical communication skills with the ability to express moderately complex concepts effectively. Regularly reports progress to key stakeholders through status reports and presentations.
• Works on low-to-moderate complexity problems independently, or moderate to complex problems with the support of a Project Manager/Sr.ProjectManager/and makes recommendations to staff and clinicians to support the development of innovative and creative solutions.
• Demonstrates quantitative and qualitative analytical skills, including the collection, analysis,and distribution ofPMOdataandstatistics.
• Utilizes project and office software with a high degree ofproficiency .
• Creates and Implements Tools to improve work processes/meet project goals.

Qualifications

• Bachelorsdegree in Business or Health Administration, Health informatics, industrial engineering, computer engineering, business, or related fieldrequired
• Project management Certificate, CAPM certification or equivalent required
• 1-2 years health care industry experience preferred
• 1-2 years of project management team experiencerequired(across any industry)or relevant project management certificate/diploma in lieu of experience
• Project Planning,managementand implementation experiencedrequired
• Excellent organizational and time management skills
• Competent in Microsoft office applications including Word, Outlook, PowerPointand basic Excel
• Experience with process mapping tools (MS Visio or similar)
• Experience with MS Project, JIRA, or other similar project management software
• Strong analytical skills
• Excellent written and oral communication skills
• Ability to work as part of a team and independently
• Exercise initiative and good judgment with the ability to multitask
• Proficient in drafting detailed presentations and delivering them effectively to various stakeholders

Additional Information

Status: Permanent Full-time

Hours:Monday – Friday, 7.5 hour day shifts; 0800-1600 (Hours are subject to change based on operational needs)

Salary: $40.323 to $50.391 per hour

Date posted:September 2, 2026

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Actmandates that hospitals establish health surveillance programs for all individuals working within the hospital.This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.