Project Coordinator

Alithya; Montreal (administrative region); Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work options

Unlimited vacation

Virtual healthcare 24/7

Wellness portal

Online courses & certifications

Tuition reimbursement

Employee stock purchase plan

Job summary

Alithya is seeking a Project Coordinator in Montreal to support Oracle Fusion Cloud program delivery. You will partner with the Oracle Cloud Project Manager to manage governance, schedules, documentation, and executive reporting across functional and technical streams.

You will assist with planning, RAID management, meeting coordination, and status tracking while ensuring scope, schedule, budget, risk, and client readiness are maintained.

Qualifications

• Bachelor’s degree or equivalent experience in business, information systems, or related field.
• 1+ year of experience in project coordination, PMO operations, or similar role.
• Experience supporting technology, ERP, cloud, or business transformation projects.
• Strong knowledge of Microsoft 365 and scheduling tools.

Responsibilities

• Maintain project governance artifacts, track stage gates, deliverables, approvals, and evidence.
• Develop and maintain integrated project schedules; collect status updates.
• Coordinate meetings, logs, and follow up on actions until completion.
• Manage RAID logs, blockers, and cross-workstream dependencies with PM oversight.
• Coordinate onboarding/offboarding, system access, and resource forecasting data.
• Support project financial reporting, change control, and steering committee updates.

Skills

Project coordination

PMO operations

Microsoft 365

Microsoft Project

Communication

Organization

Time management

Stakeholder mgmt

Education

Bachelor's degree in business or related field

Tools

Microsoft Project

Scheduling tools

Job description

As a Project Coordinator, you’ll partner closely with the Oracle Cloud Project Manager to support the day-to-day delivery of integrated Oracle Fusion Cloud programs. You’ll coordinate project governance, schedules, meetings, documentation, resources, dependencies, testing readiness, environment activities, and executive reporting across functional and technical workstreams. This is a delivery-focused coordination role where you’ll proactively identify gaps, follow up on commitments, and provide the Project Manager with the information needed to effectively manage scope, schedule, budget, risk, quality, and client readiness.

Project governance and methodology compliance

Maintain required project governance artifacts, track stage gate requirements, required deliverables, approvals, signoffs, and supporting evidence throughout the project lifecycle;

Support project health reviews, compliance assessments, and PMO reporting by validating that required documentation is complete, current, and accessible.

Project planning and schedule coordination

Support the Project Manager in developing and maintaining integrated project schedules, and collect status updates from workstream leads to validate progress across project activities;

Identify overdue tasks, upcoming milestones, schedule conflicts, and dependencies requiring Project Manager attention.

Meeting, communication, and action management

Coordinate recurring and ad hoc project meetings, maintain action item and decision logs, and follow up with owners until actions are completed or escalated.

RAID and cross-workstream dependency management

Maintain the project RAID log, monitor aging and overdue items, and elevate unresolved blockers or potential schedule impacts to the Project Manager;

Support cross-pillar coordination sessions and document commitments required to maintain project momentum.

Resource and team coordination

Coordinate project onboarding and offboarding activities, system access, project orientation, and repository access for Alithya, client, and partner resources;

Identify resource conflicts, coverage gaps, or competing assignments, and support resource tracking activities required for forecasting and reporting.

Financial, scope, and change control support

Support the Project Manager with project financial reporting;

Maintain change request documentation and assist with financial reviews, steering committee reporting, and project forecasting activities.

Keys to your success

Bachelor's degree in business, information systems, project management, or a related field, or equivalent relevant experience;

1+ year of experience in project coordination, PMO operations, project administration, or a comparable support role;

Experience supporting technology, ERP, cloud, consulting, or business transformation projects;

Proficiency with Microsoft 365 tools, as well as working knowledge of Microsoft Project or comparable scheduling tools;

Demonstrated ability to quickly learn, adapt to, and effectively utilize new technologies, AI-enabled solutions, project delivery tools, and client-specific platforms;

Strong organizational skills, attention to detail, follow-through, and the ability to manage competing priorities in a fast-paced environment;

Excellent written and verbal communication skills, with the ability to prepare concise project communications and collaborate effectively with distributed teams across organizations and time zones.

CAPM, PMP, Scrum, Microsoft, Oracle, or other relevant project delivery or technology certification;

Exposure to Oracle Fusion Cloud implementation lifecycle activities across ERP, HCM, SCM, EPM, or technical workstreams;

Experience with project governance, stage gates, RAID management, testing coordination, data conversion, integrations, cutover, go-live readiness, and hypercare support activities;

Experience supporting client-facing consulting engagements, enterprise implementations, or multi-pillar programs.

Please note that due to the nature of the responsibilities of the position, a proficient level of English is required, in particular to communicate daily with employees and managers outside of Quebec.

Our mission, your future

As a global network of trusted advisors, we create cutting-edge technological solutions to overcome today’s challenges and anticipate tomorrow’s needs. It all starts with the collaboration of a diverse team of passionate innovators, each driven to make a difference. Together, we challenge the status quo and push each other to new heights.

Ready to leave your mark on engaging mandates and shape the future through digital transformation and strategic consulting? Take your ambitions to the next level and discover your next exciting challenge with us!

Our offer

Balance that works for you:

Work-life balance helps us stay at our best. With flexible work options and our Unlimited Vacation Plan, you can rest and recharge when you need it most.

Support for your well-being:

Our benefits are designed with optimal health and wellness in mind. You’ll have access to 24/7 virtual healthcare, as well as an extensive wellness portal that provides tools and resources to support your physical, mental, emotional and financial well-being.

Continuous growth and learning:

Through partnerships with world-renowned education leaders, we provide access to thousands of top-rated online courses and certifications. With exclusive leadership programs and a tuition reimbursement program for external training, we set you up to achieve your ambitions.

Ownership with opportunity:

Through our Employee Share Purchase Plan with matched contributions, you become a shareholder, directly benefiting from our collective achievements.

Our commitments

Equal employment opportunity:

Alithya is committed to providing an inclusive workplace through the implementation of an equal employment opportunity program. We encourage women, Indigenous peoples, visible and ethnic minorities, and persons with disabilities to apply.

An inclusive path to success:

Fostering an environment where you can thrive starts with ensuring an accessible recruitment process. If you require any accommodations , we welcome you to contact us. For more information, please visit our accessibility page: https://www.alithya.com/en/accessibility .