Project Coordinator

Assa Abloy Entrance Systems Belux NV; Mississauga; On-site; CAD 74,000 - 78,000; Full time

Job summary

ASSA ABLOY Group in Mississauga is seeking a Project Coordinator to oversee the full project lifecycle with a focus on procurement coordination. You will be the central contact for sourcing materials and coordinating teams on-site to ensure projects run on time and within budget.

This 100% in-office role requires strong communication, organization and attention to detail, with responsibilities spanning supplier relations, forecasting, invoicing and on-site coordination.

Qualifications

• 5+ years of experience in a project coordination role.
• Bachelor’s or master’s degree in Engineering (Mechanical or Electrical).
• PMP certification will be an asset.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple tasks concurrently.
• Excellent communication skills, both written and verbal.
• Knowledge of procurement processes and vendor management.
• Understanding P&L and experience in coordinating installations is a plus.

Responsibilities

• Create and maintain project schedules aligning procurement timelines and installation deadlines.
• Monitor project progress and provide regular updates to stakeholders, highlighting delays or challenges.
• Assist in project planning, helping to set realistic timelines for procurement, delivery, and installation phases.
• Track and report procurement and installation costs, ensuring the project stays within budget.
• Meet monthly, quarterly & yearly growth plans with accurate forecasting and invoicing the projects.
• Cross-functional collaboration with project managers, operations, sales and contractors for smooth execution.
• Coordinate with other departments to meet project requirements including regulatory compliance and QA.
• Identify and address procurement delays, installation setbacks, or site issues; take proactive measures to resolve problems quickly.

Skills

Project coordination

Procurement

Vendor management

Communication skills

Organizational skills

PMP

Education

Bachelor's or Master's in Mechanical or Electrical Engineering

Tools

Microsoft Office Suite

Job description

The Project Coordinator will be responsible for overseeing the entire project lifecycle, with a focus on procurement coordination.

The incumbent will act as the central point of contact for the procurement of materials/equipment and successfully meeting the yearly growth plans with accurate forecasting & invoicing, ensuring that projects run smoothly, on time and within budget.

The role requires effective communication, organization and attention to detail to manage various tasks from sourcing products to coordinating teams on-site.

Key Responsibilities

• Project Scheduling & Tracking:
• Create and maintain project schedules, ensuring alignment between procurement timelines and installation deadlines.
• Monitor project progress and provide regular updates to stakeholders, highlighting any potential delays or challenges.
• Assist in project planning, helping to set realistic timelines for procurement, delivery, and installation phases.
• Track and report procurement and installation costs, ensuring the project stays within budget.
• Meet the monthly, quarterly & yearly growth plans with accurate forecasting & invoicing the projects.
• Cross-Functional Collaboration:
• Work closely with project managers, operations teams, sales team, and contractors to ensure smooth communication and task execution.
• Coordinate with other departments to ensure that all project requirements are met, including regulatory compliance and quality assurance.
• Problem-Solving and Issue Resolution:
• Identify and address any challenges related to procurement delays, installation setbacks, or site issues.
• Take proactive measures to resolve problems quickly and efficiently, ensuring minimal disruption to the project timeline.
• Procurement:
• Source, order and track materials, equipment and supplies necessary for project execution.
• Develop & manage relationships with suppliers and vendors to ensure timely delivery & cost-effective procurement.
• Monitor inventory levels & manage reorder processes to ensure materials are available when needed.
• Negotiate pricing, terms and delivery schedules with vendors to maximize cost efficiency.
• Ensure compliance with project specification & procurement standards.
• Onboard new vendors for materials procurement for shorter lead times and cost efficiency.
• Documentation and Reporting:
• Maintain accurate records of procurement activities, inventory or stock of the equipment for faster turn over of the projects.
• Prepare inventory management tool for better visibility and effectively ordering the materials - to be completed in first 90 days of hiring.

Requirements

• 5+ years of experience in a project coordination role.
• A bachelor’s or master’s degree in engineering (Mechanical or Electrical) from an accredited institute.
• Project Management Professional (PMP) certification will be an asset.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple tasks concurrently.
• Excellent communication skills, both written and verbal.
• Knowledge of procurement processes and vendor management.
• Understanding P&L and experience in coordinating installations is a plus.
• This is a 100% in office role, without an opportunity to work remotely.
• Pay Range: 74k to 78k.

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces - physical and virtual - safer, more secure, and easier to access.

As an employer, we value results - not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.