Project Coordinator

Ascension Automation Solutions Ltd.; Cambridge; On-site; CAD 33,000 - 47,000; Full time

Job summary

Ascension Automation Solutions is seeking a Project Coordinator to support planning, execution, and completion of automation projects. You will assist the Project Manager with schedules, documentation, and cross‑functional coordination to ensure deliverables meet requirements.

The role requires 1–3 years in project coordination, a related diploma/degree, and strong communication skills. Occasional overtime and travel to customer sites may be required, domestically and internationally.

Qualifications

• 1-3 years of experience in project coordination or project support roles in automation/manufacturing/tech.
• Diploma or Degree in Mechanical/Electrical/Automation Design or Related Field preferred.
• Familiar with project management software (Team Gantt, Microsoft Teams, Asana, Trello).
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with cross-functional teams.
• Basic understanding of project management principles (Agile, Waterfall).
• CAPM certification is an asset but not required.
• Strong problem-solving skills and ability to manage project challenges.
• Able to maintain confidentiality and professionalism.
• Ability to read, write, and communicate in English.

Responsibilities

• Assist the Project Manager with project schedules and documentation from scoping to closeout.
• Coordinate design requirements, specifications, revisions, and design packages.
• Coordinate with customers and internal teams through meetings and design reviews.
• Coordinate cross-department tasks among engineering, automation, manufacturing, build, and purchasing.
• Maintain accurate project documentation including issues lists, schedules, quotes, and status.
• Ensure timely completion of tasks and adherence to design and safety practices.
• Review designs for customer standards and recommend improvements.
• Assist materials/shipping to monitor kits and deliveries.
• Support risk monitoring and escalation of project roadblocks.

Skills

Organizational skills

Multitasking

Written communication

Verbal communication

Team collaboration

Attention to detail

Independent work

Problem solving

Confidentiality

English proficiency

Education

Diploma or degree in Mechanical/Electrical/Automation Design

Tools

Team Gantt

Microsoft Teams

Asana

Trello

Job description

The Project Coordinator’s responsibility is to support the planning, execution, and completion of projects within our automation company. They will work closely with project managers, teams, and stakeholders to ensure smooth project operations, track progress, and assist in maintaining project schedules. This role is ideal for someone with excellent organizational skills and the ability to manage multiple tasks simultaneously in a fast-paced environment.

Roles and Responsibilities

Assist the Project Manager with project schedules, and documentation throughout project scoping, planning, execution, and closeout (experience with Team Gantt is preferred but not required);

Coordinate design requirements, specifications, revisions, and design packages, including tooling/machine models, drawings, BOMs, RFQs, and manufacturing documentation;

Coordinate with customers and internal teams through meetings, design reviews, and regular project updates to ensure requirements and deliverables are met;

Coordinate cross department tasks and deliverables between engineering, automation, manufacturing, build teams, and materials/purchasing departments;

Maintain accurate project documentation including open issues lists, customer materials schedule, quotes, correspondence, requisitions, drawings, schedules, and project/order status.

Ensure timely completion of assigned tasks, adherence to established design and safety practices, and proper housekeeping standards;

Review designs and components for adherence to any customer provided standards and recommend design improvements as required;

Assist materials/shipping department as needed to monitor kits and deliveries for parts ensuring they arrive in a timely manner;

Assist the project manager with managing, monitoring, and escalating project risks and roadblocks;

Role frequently requires overtime, as well as travel to customer sites based on project needs, Customer sites may be located both domestically and internationally.

Perform other related duties and responsibilities as assigned.

Qualifications:

1-3 years of experience in project coordination or project support roles, ideally within the automation, manufacturing, or technology industries.

Diploma or Degree in Mechanical/Electrical/Automation Design or Related Field is preferred but not required.

Familiarity with project management software (e.g., Team Gantt, Microsoft Teams, Asana, Trello, or similar tools).

Strong organizational and multitasking abilities, with attention to detail and accuracy.

Excellent written and verbal communication skills.

Ability to work independently and collaboratively with cross-functional teams.

Basic understanding of project management principles and methodologies (e.g., Agile, Waterfall).

CAPM certification is an asset but not required

Strong problem-solving skills and ability to manage project challenges effectively

Able to always maintain a high degree of confidentiality and professionalism

Ability to read, write, and communicate in English

Pay: $24.00-$34.00 per hour

About the Company

Established in 2013, Ascension Automation Solutions are the experts in the field of industrial robotics with a specialty in robotic manufacturing applications, providing everything from system design to machine commissioning. We tackle any project, including but not limited to custom automation (design and build), machine retro-fit, automation integration, and all required maintenance and service. Our team is always up for a challenge – if you can think of it, we can do it.