Project Coordinator

Real-; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

REAL-R is seeking a Project Coordinator to support the Calgary Team with day-to-day coordination and stakeholder engagement. You will plan, prioritize, and organize a diverse workload while maintaining accurate documentation and schedules.

The role requires strong communication, organizational, and problem-solving skills, with an emphasis on timely and cost-effective project delivery. Local familiarity with Calgary market and construction or relocation processes is a plus.

Qualifications

• Post-secondary education in Business Administration, Architecture, Engineering or PM.
• 2+ years of relevant work experience or combination with education.
• Commercial real estate, architectural or construction industry experience is an asset.

Responsibilities

• Support project executives on multiple projects and assignments.
• Coordinate project related issues and track progress.
• Develop scope and schedule for assigned projects.
• Conduct and document weekly project meetings.
• Coordinate vendor RFPs and maintain documentation.
• Interact with contractors and subcontractors to manage project needs.
• Prepare status reports and maintain due diligence files.
• Ensure COR safety documentation and compliance as required.

Skills

Interpersonal skills

Organizational skills

Time management

Communication (verbal)

Communication (written)

Proactive & initiative

Adaptability

Leadership / accountability

Education

Post-secondary education in Business Administration, Architecture, Engineering, or Project Management

Tools

Microsoft Office

Job description

OVERVIEW

REAL-R is currently seeking a dynamic individual for the role of Project Coordinator to provide reliable, timely, and professional support to the Calgary Team, assisting with the day to day project coordination activities. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization, and the successful candidate will require the independent judgment to plan, prioritize, and organize a diverse workload.

RESPONSIBILITIES

• Support project executives on multiple projects and assignments
• Proactively coordinate project related issues on accounts or assignments
• Develop scope and schedule for assigned projects
• Conduct and document all weekly project meetings
• Coordinate and track all Vendor Request For Proposals (“RFPs”)
• Maintain accurate and consistent files and documentation
• Coordinate the activities of sub-contractors and the relocation of technical functions
• Interact and negotiate with contractors and subcontractors
• Prepare/update project status reports, update tracking reports, and maintain files for due diligence
• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
• Demonstrate proficiency in the use and application of all technology as required for assigned projects
• Comply with all company policies and procedures, including but not limited to ethics and business practice
• Support and assist in the COR Safety program ensuring all documents are filled in correctly and we are meeting our requirements to maintain our COR Certification
• Any other reasonable duties and responsibilities that may be assigned

QUALIFICATIONS

• Post-secondary education in Business Administration, Architecture, Engineering, or Project Management
• 2+ years of relevant work experience, or combination of relevant work experience and education
• Commercial real estate, architectural or construction industry experience is an asset
• Familiarity with architectural drawings and furniture, and space planning concepts is an asset
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Project and Outlook)
• Understanding of technical requirements for business relocation
• Strong interpersonal skills with an ability to interact with internal and external Stakeholders
• Strong organizational and time management skills
• Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment
• May require on-call activity after regular office hours
• Operates with a sense of urgency, quickly responding to Stakeholders
• Excellent verbal and written communication skills
• Professional yet personable demeanor
• Demonstrates leadership, responsiveness, and accountability
• Detail oriented with strong analytical skills
• Proactive and takes initiative