Project Coordinator

REAL-R; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

REAL-R is seeking a Project Coordinator to support the Calgary team with day-to-day project coordination, documentation, and stakeholder communication. The role demands strong organizational skills, prioritization abilities, and independent judgment to manage a diverse workload.

The position involves supporting project executives, coordinating with vendors and subcontractors, developing scopes and schedules, and preparing weekly status updates.

Qualifications

• Post-secondary education in Business Administration, Architecture, Engineering, or Project Management is preferred.
• Strong communication and interpersonal abilities to work with internal and external stakeholders.
• Proficient in MS Office and project coordination tools.

Responsibilities

• Support project executives on multiple projects and assignments
• Coordinate project related issues and develop scope and schedule for assigned projects
• Prepare and document weekly project meetings and status reports
• Coordinate and track Vendor RFPs and ensure documentation accuracy
• Assist with COR Safety program compliance and related documentation
• Interact with contractors and subcontractors to ensure project requirements are met
• Maintain files, track due diligence, and support timely project delivery

Skills

MS Office proficiency

Interpersonal skills

Organizational skills

Time management

Verbal and written communication

Leadership

Proactivity

Attention to detail

Stakeholder management

Adaptability

Education

Post-secondary education in Business Administration, Architecture, Engineering, or Project Management

Tools

MS Project

AutoCAD awareness

Job description

OVERVIEW

REAL-R is currently seeking a dynamic individual for the role of Project Coordinator to provide reliable, timely, and professional support to the Calgary Team, assisting with the day to day project coordination activities. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization, and the successful candidate will require the independent judgment to plan, prioritize, and organize a diverse workload.

RESPONSIBILITIES

• Support project executives on multiple projects and assignments
• Proactively coordinate project related issues on accounts or assignments
• Develop scope and schedule for assigned projects
• Conduct and document all weekly project meetings
• Coordinate and track all Vendor Request For Proposals (“RFPs”)
• Maintain accurate and consistent files and documentation
• Coordinate the activities of sub-contractors and the relocation of technical functions
• Interact and negotiate with contractors and subcontractors
• Prepare/update project status reports, update tracking reports, and maintain files for due diligence
• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost effective manner
• Demonstrate proficiency in the use and application of all technology as required for assigned projects
• Comply with all company policies and procedures, including but not limited to ethics and business practice
• Support and assist in the COR Safety program ensuring all documents are filled in correctly and we are meeting our requirements to maintain our COR Certification
• Any other reasonable duties and responsibilities that may be assigned

QUALIFICATIONS

• Post-secondary education in Business Administration, Architecture, Engineering, or Project Management
• 2+ years of relevant work experience, or combination of relevant work experience and education
• Commercial real estate, architectural or construction industry experience is an asset
• Familiarity with architectural drawings and furniture, and space planning concepts is an asset
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Project and Outlook)
• Understanding of technical requirements for business relocation
• Strong interpersonal skills with an ability to interact with internal and external Stakeholders
• Strong organizational and time management skills
• Ability to adapt and prioritize, meeting deadlines, in a fast-paced environment
• May require on-call activity after regular office hours
• Operates with a sense of urgency, quickly responding to Stakeholders
• Excellent verbal and written communication skills
• Professional yet personable demeanor
• Demonstrates leadership, responsiveness, and accountability
• Detail oriented with strong analytical skills
• Proactive and takes initiative