Project Coordinator

RWDI; Guelph; On-site; CAD 55,000 - 64,000; Full time

Benefits offered by this job

Group health benefits

Learning Spending Account

Fitness Spending Account

Career advancement opportunities

Job summary

RWDI is seeking a dynamic Project Coordinator for our Guelph, ON office. You will support project managers with proposals, manage documentation, and track project data in ERP systems.

The role requires strong MS Office skills, attention to detail, and the ability to multi-task in a fast-paced environment. Reporting to the Project Coordination department, this permanent full-time position offers opportunities for growth, health benefits, and ongoing training.

Qualifications

• Post-secondary diploma or certificate in office or business administration.
• Preferred client-facing or project coordination experience in engineering/construction/environmental projects.
• Excellent verbal and written communication with strong customer service.
• Advanced MS Office proficiency.
• Strong organizational and administrative skills with deadlines.

Responsibilities

• Track and maintain project leads, opportunities, and data in the ERP system.
• Assist project managers with proposals, ensuring accuracy and client compliance.
• Support proposal development with task structures, timelines, cost estimates.
• Write, edit, and format reports and project deliverables.
• Manage contracts, approvals, and coordinating reviews.
• Assist with invoices, payments, and POs for suppliers and sub consultants.
• Coordinate and track insurance documents and project meetings.
• Maintain project files including contracts, drawings, specs, and correspondence.
• Support project managers in planning, budgeting, milestones, and on-time delivery.
• Track scope changes and obtain client sign-off.

Skills

MS Office

Communication skills

Multitasking

Organizational skills

Client-facing experience

Attention to detail

Adaptability

Time management

Education

Post-secondary diploma or certificate in office or business administration

Tools

MS Office

Job description

Project Coordinator

Department: Project Coordination

Employment Type: Permanent - Full Time

Location: Guelph, ON

Reporting To: Danielle Jensen

Compensation: CA$55,000 - CA$64,000 / year

Description

RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact. With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure projects.

We are a values-based organization, which means everything we do relates back to our three core values: innovation, integrity, and integration. So, when we look for new people to join our team, alignment to these values is a vital piece of our people puzzle.

Here’s what this looks like:

• You push the boundaries of what’s possible
• People know they can rely on you to follow through on your commitments
• You believe that when a group of people come together, they can achieve more than any one person could alone

If this sounds like you and you’re ready to join an award-winning organization and work alongside renown technical and exceptionally innovative colleagues, RWDI is the place for you.

RWDI is seeking a dynamic Project Coordinator to join our Project Coordination Team in the Guelph office.

Key Responsibilities

The role includes but is not limited to:

• Track and maintain project leads, opportunities, and related data in the ERP system
• Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements
• Support proposal development by creating task structures, timelines, resource plans, and cost estimates
• Write, edit, and format reports, project deliverables, and documentation.
• Manage contracts, approvals, and supporting documentation, and coordinate contract reviews
• Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants
• Coordinate and track insurance documents for projects and subcontractorsPrepare and distribute project status reports, meeting notes, and action items; arrange project meetings
• Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence
• Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget delivery
• Track scope changes, obtain client sign-off, and support project managers in overall project execution

Skills, Knowledge & Expertise

Candidates need to also have the following qualifications:

• Post-secondary diploma or certificate in office or business administration
• Preferred consideration will be given to candidates with office experience in a client-facing environment and/or with project coordination in engineering/construction/environmental projects
• Excellent verbal and written communication skills with a proven ability to deliver high-quality customer service
• Ability to operate at an advanced level in MS Office software
• Exceptional organizational and administrative skills focused on meeting deadlines
• Must be able to handle multitasking in a fast-paced team environment
• Aptitude for attention to detail to ensure a high degree of quality assurance
• Flexibility in dealing with change and confidential information
• Availability to work outside normal working hours to meet client deadlines

Job Benefits

What We Offer:

• An opportunity to redefine possible
• Salary range: $55,000 – $64,000
• Group health benefits
• Proactive and ongoing training, education, and a Learning Spending Account
• Fitness Spending Account
• An abundance of career paths and opportunities to advance

RWDI endorses and practices the principles of equal opportunity employment. We are committed to diversity and inclusion.

Accommodations are available during all stages of the recruitment process in accordance with AODA and the Human Rights Code. AI is not used in the recruitment process.